Employee Handbook - Revision history

Maxine.myre: /* Employer Handbook (Jason’s work... not Jim’s) */

2023-05-29T21:06:55Z

Employer Handbook (Jason’s work... not Jim’s)

← Older revision		Revision as of 21:06, 29 May 2023
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	== Employer Handbook ~~(Jason’s work... not Jim’s)~~ ==		== Employer Handbook ==

	=== Job posting ===		=== Job posting ===

Maxine.myre at 21:06, 29 May 2023

2023-05-29T21:06:37Z

Show changes

Maxine.myre: /* Probation */

2023-05-29T20:59:55Z

Probation

← Older revision		Revision as of 20:59, 29 May 2023
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	== Probation ==		== Probation ==

	The purpose of the probationary period is to provide orientation, guidance, on-the-job training, and coaching to the new employee, allowing them the opportunity to learn and fulfill the requirements of their new position. This period is also the final and critical phase of the selection process that will provide the supervisor or the Board with the opportunity to evaluate the hiring decision. To do this effectively, the supervisor will be required to regularly monitor, measure and review the new employee’s level of performance during the probationary period. During this time, the new employee will be evaluating and adjusting to his/her new position and work environment to determine if expectations are being met and assessing ~~his/her~~ overall fit to ~~EBC~~ and its mission and values.		The purpose of the probationary period is to provide orientation, guidance, on-the-job training, and coaching to the new employee, allowing them the opportunity to learn and fulfill the requirements of their new position. This period is also the final and critical phase of the selection process that will provide the supervisor or the Board with the opportunity to evaluate the hiring decision. To do this effectively, the supervisor will be required to regularly monitor, measure and review the new employee’s level of performance during the probationary period. During this time, the new employee will be evaluating and adjusting to his/her new position and work environment to determine if expectations are being met and assessing their overall fit to Bike Edmonton and its mission and values.

	<u>Length of probation</u>		<u>Length of probation</u>
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	<u>Promotion or transfer</u>		<u>Promotion or transfer</u>

	If an employee is promoted or transferred to a new position, the appropriate probationary period and review is once again required . An employee does not have the option of returning to his/her former job if the new position does not work out satisfactorily nor can EBC guarantee another position. The Board may choose to waive the probationary period at its discretion.		If an employee is promoted or transferred to a new position, the appropriate probationary period and review is once again required . An employee does not have the option of returning to his/her former job if the new position does not work out satisfactorily nor can EBC guarantee another position. The Board may choose to waive the probationary period at its discretion.

	<u>Probationary review</u>		<u>Probationary review</u>

	The probationary review must be conducted prior to the end of the probationary period that applies. The form shall be completed, signed and forwarded to the Board of Directors. The assessment of the employee is reviewed, the appropriate administrative steps followed and the document becomes part of the employee’s personnel file. The form allows for periodic evaluations of the new employee throughout the probationary period. The supervisor must provide ongoing supervision and keep the new employee informed on his/her performance relative to ~~EBC’s~~ expectations.		The probationary review must be conducted prior to the end of the probationary period that applies. The form shall be completed, signed and forwarded to the Board of Directors. The assessment of the employee is reviewed, the appropriate administrative steps followed and the document becomes part of the employee’s personnel file. The form allows for periodic evaluations of the new employee throughout the probationary period. The supervisor must provide ongoing supervision and keep the new employee informed on his/her performance relative to Bike Edmonton’s expectations.

	A completed probationary review will consist of a completed “Performance Management Form” in which the performance management cycle will be the probationary period.		A completed probationary review will consist of a completed “Performance Management Form” in which the performance management cycle will be the probationary period.
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	<u>Change of status</u>		<u>Change of status</u>

	An employee cannot change from a probationary status to employment status unless ~~his/her~~ probationary review form shows an acceptable assessment.		An employee cannot change from a probationary status to employment status unless their probationary review form shows an acceptable assessment.

	<u>Extension of probationary period</u>		<u>Extension of probationary period</u>

Maxine.myre: /* Confirmation of employment */

2023-05-29T20:58:41Z

Confirmation of employment

Cwc at 08:13, 25 November 2010

2010-11-25T08:13:33Z

← Older revision		Revision as of 08:13, 25 November 2010
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	# The following statement regarding acknowledgement of applications: "We thank all candidates for their interest, however, only those selected for an interview will be contacted."		# The following statement regarding acknowledgement of applications: "We thank all candidates for their interest, however, only those selected for an interview will be contacted."

	Positions do ''''not'''' need to be posted when the title or nature of a position changes due to an employee being promoted to a new role. This will encourage employees to take on new responsibilities and be rewarded accordingly without having the employee fear that they may lose their position in an open competition.		Positions do ''not'' need to be posted when the title or nature of a position changes due to an employee being promoted to a new role. This will encourage employees to take on new responsibilities and be rewarded accordingly without having the employee fear that they may lose their position in an open competition.

	All applications will be date stamped upon receipt, or, in the case of an application that is sent by email, the time and date received by the email server will act as the date stamp.		All applications will be date stamped upon receipt, or, in the case of an application that is sent by email, the time and date received by the email server will act as the date stamp.
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	<u>Important Terms</u>		<u>Important Terms</u>

	''''Termination with cause'''' puts the onus on the employer to show that an act by an employee could seriously impact the organization.		''Termination with cause'' puts the onus on the employer to show that an act by an employee could seriously impact the organization.

	''''Termination without cause'''' usually requires advance notice and/or compensation be given to the employee. In the voluntary and non-profit sector, termination without cause is often the result of restructuring the organization or changes in funding.		''Termination without cause'' usually requires advance notice and/or compensation be given to the employee. In the voluntary and non-profit sector, termination without cause is often the result of restructuring the organization or changes in funding.

	''''Wrongful dismissal'''' is a legal claim about the cause or notice given to the employee when they are terminated. ''''Constructive dismissal'''' is when there is a significant change in the employment relationship, for example, the employer significantly reduces an employee's salary or makes a significant change to an employee's work location, hours of work, authority or position (without the employee being separated from the organization). You want to avoid both of these.		''Wrongful dismissal'' is a legal claim about the cause or notice given to the employee when they are terminated. ''Constructive dismissal'' is when there is a significant change in the employment relationship, for example, the employer significantly reduces an employee's salary or makes a significant change to an employee's work location, hours of work, authority or position (without the employee being separated from the organization). You want to avoid both of these.

	Notice of termination by and to an employee shall be in accordance with the Employment Standards Code of Alberta.		Notice of termination by and to an employee shall be in accordance with the Employment Standards Code of Alberta.
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	Although this list is not comprehensive, it is a starting point. ''It is strongly recommended that if the Board is considering terminating an employee for cause, then they should consult with a legal professional.''		Although this list is not comprehensive, it is a starting point. ''It is strongly recommended that if the Board is considering terminating an employee for cause, then they should consult with a legal professional.''

	It is also important to note that “not being good at the job” is ''''not'''' grounds for terminating an employee for cause. In general, the employee must actively and intentionally do something wrong for the employer to terminate the employee with cause.		It is also important to note that “not being good at the job” is ''not'' grounds for terminating an employee for cause. In general, the employee must actively and intentionally do something wrong for the employer to terminate the employee with cause.

	<u>Dismissal/Resignation</u>		<u>Dismissal/Resignation</u>
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	Note: this letter assumes that the job description will attached to the letter when it is sent to the prospective employee.		Note: this letter assumes that the job description will attached to the letter when it is sent to the prospective employee.

	''''[Date]''''		''[Date]''
	''''[Name of employee]''''		''[Name of employee]''
	''''[Address of employee]''''		''[Address of employee]''

	Dear ''''[employee’s name]'''',		Dear ''[employee’s name]'',


	RE: Offer of Employment		RE: Offer of Employment

	This letter is to confirm our offer of ''''[fulltime/parttime]'''' employment at the Edmonton Bicycle Commuters' Society (EBC) as ''''[position title]'''' for a ''''[length of contract]'''' period, starting ''''[start date]''''. The ''''[position title]'''' position and the terms of your employment will be reviewed at the completion of this agreement, with the possibility of renewal or extension. The following sets out the terms of your employment.		This letter is to confirm our offer of ''[fulltime/parttime]'' employment at the Edmonton Bicycle Commuters' Society (EBC) as ''[position title]'' for a ''[length of contract]'' period, starting ''[start date]''. The ''[position title]'' position and the terms of your employment will be reviewed at the completion of this agreement, with the possibility of renewal or extension. The following sets out the terms of your employment.



	Salary: You will be paid at a rate of ''''[money per time]'''' by ''''[means of payment (cheque?)]'''' on ''''[payment interval or pay days]''''.		Salary: You will be paid at a rate of ''[money per time]'' by ''[means of payment (cheque?)]'' on ''[payment interval or pay days]''.

	Office Holidays: Paid holidays are: New Year's Day, Family Day, Good Friday, Easter Monday, Victoria Day, Canada Day, Heritage Day (Civic), Labour Day, Thanksgiving, Remembrance Day, Christmas Day, Boxing Day, and New Year's Day.		Office Holidays: Paid holidays are: New Year's Day, Family Day, Good Friday, Easter Monday, Victoria Day, Canada Day, Heritage Day (Civic), Labour Day, Thanksgiving, Remembrance Day, Christmas Day, Boxing Day, and New Year's Day.
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	Overtime: Overtime worked will be paid at the regular hourly wage until the employee has worked over forty (40) hours in a single week or eight (8) hours in single day. At that point, overtime will be paid at a rate of 1.5 times his or her normal hourly rate. You may also choose to bank overtime hours, to be used at a later date.		Overtime: Overtime worked will be paid at the regular hourly wage until the employee has worked over forty (40) hours in a single week or eight (8) hours in single day. At that point, overtime will be paid at a rate of 1.5 times his or her normal hourly rate. You may also choose to bank overtime hours, to be used at a later date.

	''''[position title]'''' position:		''[position title]'' position:

	You will be expected to carry out the duties and responsibilities of the [position title] description with EBC. A detailed job description is attached ''''[make sure you attach the description!]''''. It is a term of your employment with EBC that all monies that you receive or are entitled to by virtue of carrying out [position title] activities are property of EBC (other than salary, other benefits described above, expenses incurred by you on behalf of EBC and reimbursed by EBC, or bonuses). ''''[This cryptic sentence means, "if you make money on the side by doing what we're paying you to do, that money belongs to us".]''''		You will be expected to carry out the duties and responsibilities of the [position title] description with EBC. A detailed job description is attached ''[make sure you attach the description!]''. It is a term of your employment with EBC that all monies that you receive or are entitled to by virtue of carrying out [position title] activities are property of EBC (other than salary, other benefits described above, expenses incurred by you on behalf of EBC and reimbursed by EBC, or bonuses). ''[This cryptic sentence means, "if you make money on the side by doing what we're paying you to do, that money belongs to us".]''

	You convey and assign to EBC all right, title and interest to any and all intellectual property created as part of your employment with EBC, including and not limited to copyright for such intellectual property, and waive all moral rights in and to any works created by you as part of your employment with EBC in which copyright exists.		You convey and assign to EBC all right, title and interest to any and all intellectual property created as part of your employment with EBC, including and not limited to copyright for such intellectual property, and waive all moral rights in and to any works created by you as part of your employment with EBC in which copyright exists.
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	Termination:		Termination:

	Employment under this agreement is for a ''''[length of contract, e.g. "one year"]'''' term subject to the right of you and EBC to terminate the employment as described below.		Employment under this agreement is for a ''[length of contract, e.g. "one year"]'' term subject to the right of you and EBC to terminate the employment as described below.

	You and EBC agree that employment under this agreement may be terminated as follows in the specified circumstances:		You and EBC agree that employment under this agreement may be terminated as follows in the specified circumstances:
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	You and EBC agree that the provision of notice or pay in lieu of notice to you by EBC on termination shall not prevent EBC from alleging just cause for termination.		You and EBC agree that the provision of notice or pay in lieu of notice to you by EBC on termination shall not prevent EBC from alleging just cause for termination.

	You agree to accept the pay in lieu of notice and benefits as set out above in full and final payment of all amounts owing to you by EBC on termination, including any payment in lieu of termination, entitlement by you under any applicable statute and any right that you may have at common law and you waive any claim to any other payments or benefits from EBC. ''''[In other words, if we fire you and pay you out like we say we will, you can't ask for anything else from us.]''''		You agree to accept the pay in lieu of notice and benefits as set out above in full and final payment of all amounts owing to you by EBC on termination, including any payment in lieu of termination, entitlement by you under any applicable statute and any right that you may have at common law and you waive any claim to any other payments or benefits from EBC. ''[In other words, if we fire you and pay you out like we say we will, you can't ask for anything else from us.]''

	You authorize EBC to deduct from any payment due to you at any time, including from pay in lieu of notice or severance pay, any amounts owed to EBC by reason of advances, loans or in recompense for damages to or loss of EBC's property and equipment save only that this provision shall be applied so as not to conflict with any applicable legislation. ''''[in other words, if you owe us money, either from loans or from stuff you broke or stole, we can take it from your pay.)]''''		You authorize EBC to deduct from any payment due to you at any time, including from pay in lieu of notice or severance pay, any amounts owed to EBC by reason of advances, loans or in recompense for damages to or loss of EBC's property and equipment save only that this provision shall be applied so as not to conflict with any applicable legislation. ''[in other words, if you owe us money, either from loans or from stuff you broke or stole, we can take it from your pay.)]''

	If the terms of this agreement are acceptable, please sign, date and return the attached copy of this letter. We look forward to working with you.		If the terms of this agreement are acceptable, please sign, date and return the attached copy of this letter. We look forward to working with you.
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	Yours Truly,		Yours Truly,

	''''[name of president or ED]'''',		''[name of president or ED]'',

	''''[signature of president or ED]''''		''[signature of president or ED]''

	________________________________ ___________________________________		________________________________ ___________________________________

	''''[Name of employee]'''' Date		''[Name of employee]'' Date

	== Appendix B: “Performance Management Form” ==		== Appendix B: “Performance Management Form” ==

	For now, see it as a separate document. It is currently in pdf form and I think I have the original at home.		For now, see it as a separate document. It is currently in pdf form and I think I have the original at home.

Cwc at 08:11, 25 November 2010

2010-11-25T08:11:36Z

Show changes

DavidFeldman: formatting

2010-09-20T21:50:36Z

formatting

← Older revision		Revision as of 21:50, 20 September 2010
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	- This entry needs both approval from the Board and formatting		----

			- This entry needs both approval from the Board and formatting -

			----


	EBC Employer Handbook		EBC Employer Handbook

DavidFeldman: formatting

2010-09-20T21:49:23Z

formatting

← Older revision		Revision as of 21:49, 20 September 2010
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	-This entry needs both approval from the Board and formatting		- This entry needs both approval from the Board and formatting

	EBC Employer Handbook		EBC Employer Handbook

DavidFeldman: Created

2010-09-20T21:48:35Z

Created

Show changes

← Older revision		Revision as of 20:58, 29 May 2023
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	The hiring committee will forward two copies of the offer of employment to the potential employee. The potential employee shall be requested to sign and return one copy while retaining the other for personal files, as an indication of acceptance of the terms of employment.		The hiring committee will forward two copies of the offer of employment to the potential employee. The potential employee shall be requested to sign and return one copy while retaining the other for personal files, as an indication of acceptance of the terms of employment.

	Upon receipt of written acceptance from applicant, ~~EBC~~ will respond either by phone or in writing to all unsuccessful applicants who were interviewed.		Upon receipt of written acceptance from applicant, Bike Edmonton will respond either by phone or in writing to all unsuccessful applicants who were interviewed.

	Orientation		Orientation
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	The employee's supervisor will conduct the orientation, which will include:		The employee's supervisor will conduct the orientation, which will include:

	# Brief the new employee on the role, purpose, history and organization of ~~EBC~~.		# Brief the new employee on the role, purpose, history and organization of Bike Edmonton.
	# Review relevant policy and procedure manuals along with pertinent details of the work area (i.e. washrooms, parking, etc) for the program area with the new employee.		# Review relevant policy and procedure manuals along with pertinent details of the work area (i.e. washrooms, parking, etc) for the program area with the new employee.
	# Give the new employee a tour of the ~~BikeWorks shop~~, ensuring that the new employee can locate first aid materials and fire extinguishers, and is familiar with fire exits.		# Give the new employee a tour of the Bike Edmonton workshops, ensuring that the new employee can locate first aid materials and fire extinguishers, and is familiar with fire exits.
	# Introduce the new employee to their colleagues (both paid and voluntary).		# Introduce the new employee to their colleagues (both paid and voluntary).
	# Review the "~~EBC~~ Employee Handbook" with the new employee, making sure to point out ~~EBC~~ policies and procedure relating to: Occupational Health and Safety, Fire and Safety, Harassment.		# Review the "Bike Edmonton Employee Handbook" with the new employee, making sure to point out Bike Edmonton policies and procedure relating to: Occupational Health and Safety, Fire and Safety, Harassment.
	# Inform the new employee of expected responsibilities and review the job description.		# Inform the new employee of expected responsibilities and review the job description.
	# Inform the new employee of the performance evaluation process.		# Inform the new employee of the performance evaluation process.
	# Conduct orientation of ~~EBC~~'s administrative and financial procedures as related to their position.		# Conduct orientation of Bike Edmonton's administrative and financial procedures as related to their position.
	# Answer questions as required.		# Answer questions as required.