Board Minutes September 2023 - Revision history

Alexandra.stout: /* Discussion of agenda (5 min) */

2023-09-12T02:34:56Z

Discussion of agenda (5 min)

← Older revision		Revision as of 02:34, 12 September 2023
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	== Discussion of agenda (5 min) ==		== Discussion of agenda (5 min) ==

	Decision to move ~~ABC~~ Strategy discussion to next meeting because of packed agenda		Decision to move In Person Strategy Meeting discussion to next meeting because of packed agenda

	== Consent Agenda (5 min) ==		== Consent Agenda (5 min) ==

2023-09-12T02:34:20Z

Executive Director's Report (10 min)

← Older revision		Revision as of 02:34, 12 September 2023
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	[need to link report]		[need to link report]

	~~-Suggestion for more signage at bike rack rental events (Folk Fest, Snow Valley, etc.)~~		Comments:

	-Thank-~~yous~~ to Greg for excellent work representing Bike Ed in the community		*Alexandra suggests more signage at bike rack rental events (Folk Fest, Snow Valley, etc.)

			*Thank-you from Kelly to Greg for excellent work representing Bike Ed in the community

	=== Governance Committee Report ===		=== Governance Committee Report ===

2023-09-12T02:33:00Z

In Camera Session

2023-09-12T02:32:25Z

Audit (10 mins)

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	*Alexandra asks what the difference between an audit and review is.		*Alexandra asks what the difference between an audit and review is.

	*John explains that a review is a form of assurance that double-checks the work of the book-keeper, and may dig into accounts and the balance sheet. An ~~aduit~~ is more intensive, and involves reviews of internal controls.		*John explains that a review is a form of assurance that double-checks the work of the book-keeper, and may dig into accounts and the balance sheet. An audit is more intensive, and involves reviews of internal controls.

	*Marcel notes that additionally, it provides confidence to the members.		*Marcel notes that, additionally, it provides confidence to the members.

2023-09-12T02:31:42Z

Audit (10 mins)

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	*Marcel notes that additionally, it provides confidence to the members.		*Marcel notes that additionally, it provides confidence to the members.

	*Marcel moves, Matt seconds:

	~~"To prepare review financial statements of past year by same account who just prepared the audit, for presentation at upcoming AGM, at a maximum of $6000.00"~~

	{{Motion		{{Motion
	\|motion=To prepare review financial statements of past year by same account who just prepared the audit, for presentation at upcoming AGM, at a maximum of $6000.00		\|motion=To prepare review financial statements of past year by same account who just prepared the audit, for presentation at upcoming AGM, at a maximum cost of $6000.00
	\|first= Marcel		\|first= Marcel
	\|second= Matt		\|second= Matt

2023-09-12T02:31:11Z

Audit (10 mins)

← Older revision		Revision as of 02:31, 12 September 2023
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	"To prepare review financial statements of past year by same account who just prepared the audit, for presentation at upcoming AGM, at a maximum of $6000.00"		"To prepare review financial statements of past year by same account who just prepared the audit, for presentation at upcoming AGM, at a maximum of $6000.00"

			{{Motion
			\|motion=To prepare review financial statements of past year by same account who just prepared the audit, for presentation at upcoming AGM, at a maximum of $6000.00
			\|first= Marcel
			\|second= Matt
			\|yes= 9
			\|no= 0
			\|abstain= 0
			\|result=
			}}

	=== In Person Strategy Meeting (10 min)===		=== In Person Strategy Meeting (10 min)===

2023-09-12T02:29:49Z

Approval of Agenda, Minutes, Reports (5 min)

2023-09-12T02:29:17Z

Approval of Agenda, Minutes, Reports (5 min)

2023-09-12T02:29:04Z

Approval of Agenda, Minutes, Reports (5 min)

2023-09-12T02:27:06Z

AGM Planning

← Older revision		Revision as of 02:27, 12 September 2023
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	=== AGM Planning ===		=== AGM Planning ===
	* Would be ideal to have this years finances reviewed by an accountant (like an audit, but less costly, and doesn't take as long)		* Would be ideal to have this years finances reviewed by an accountant (like an audit, but less costly, and doesn't take as long)
	~~-Yes, board motioned to do this.~~
	* Propose November timing to allow time for financial review, this is allowed by bylaws		* Propose November timing to allow time for financial review, this is allowed by bylaws
	* would be less transition time between new board/old board		* would be less transition time between new board/old board