Board Minutes September 2009 - Revision history

Cwc at 23:39, 24 November 2010

2010-11-24T23:39:32Z

← Older revision		Revision as of 23:39, 24 November 2010
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	#:Passed.		#:Passed.
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			[[Category:minutes]]
			[[Category:2009-2010 Board minutes]]

Neil: added action item, closed html tag

2010-09-20T23:02:08Z

added action item, closed html tag

← Older revision		Revision as of 23:02, 20 September 2010
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	==Summary of Action Items==		==Summary of Action Items==
	*'''Lauren''' will follow up for next meeting with the volunteer who mentioned he may know someone to audit our financial statement on a volunteer basis.		*'''Lauren''' will follow up for next meeting with the volunteer who mentioned he may know someone to audit our financial statement on a volunteer basis.
			*'''Erich''' will arrange for new Board members to obtain Bikeworks keys.

	==Minutes==		==Minutes==
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	#Price/Pluim: motion to adjourn.		#Price/Pluim: motion to adjourn.
	#:Passed.		#:Passed.
			</ol>

Neil: fixed numbering

2010-09-20T23:01:07Z

fixed numbering

← Older revision		Revision as of 23:01, 20 September 2010
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	==Summary of Action Items==		==Summary of Action Items==
	* '''Lauren''' will follow up for next meeting with the volunteer who mentioned he may know someone to audit our financial statement on a volunteer basis.		*'''Lauren''' will follow up for next meeting with the volunteer who mentioned he may know someone to audit our financial statement on a volunteer basis.

	==Minutes==		==Minutes==
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	#::Membership/Registration Director:Keith Hallgren		#::Membership/Registration Director:Keith Hallgren
	#::Policy Director:Jason Ponto		#::Policy Director:Jason Ponto

	#Board members discussed creating Board Committees and decided we will wait until our roles as directors are more defined. The Board will talk about structure, etc. at next meeting.		#Board members discussed creating Board Committees and decided we will wait until our roles as directors are more defined. The Board will talk about structure, etc. at next meeting.
	#:Sharon asked for document created by Chris re: job description to be sent out- should be finalized with regards to policy.		#:Sharon asked for document created by Chris re: job description to be sent out- should be finalized with regards to policy.
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	#:McEvoy/Barker: motion to move Ex-camera		#:McEvoy/Barker: motion to move Ex-camera
	#:Welz/Carey: Motion to delegate Keegan, Bill, Chris and Sharon will follow up with any issues from the AGM.		#:Welz/Carey: Motion to delegate Keegan, Bill, Chris and Sharon will follow up with any issues from the AGM.
	Passed.		#:Passed.
	#ACTION ITEM: Audited financial statements? Lauren will follow up for next meeting with the volunteer who mentioned he may know someone to audit our financial statement on a volunteer basis.		#ACTION ITEM: Audited financial statements? Lauren will follow up for next meeting with the volunteer who mentioned he may know someone to audit our financial statement on a volunteer basis.
	#Janz/McEvoy: motion to purchase Directors Liability insurance for the board.		#Janz/McEvoy: motion to purchase Directors Liability insurance for the board.
	#:Passed.		#:Passed.
	===<li>Adjournment</li>===		===<li>Adjournment</li>===
	Price/Pluim: motion to adjourn.		#Price/Pluim: motion to adjourn.
	Passed.		#:Passed.

Neil: updated formatting

2010-09-20T22:59:13Z

updated formatting

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	~~EBC~~ Board Minutes		Edmonton Bicycle Commuters' Society<br />
			[[Board_of_Director's_Minutes\|Board Meeting Minutes]]<br />
			[[Board_Meeting_September_2009\|Sunday September 13, 2009]]

	~~EBC Board Meeting September 13~~, ~~2009~~		==Attendance==
			Voting: Christopher Chan, Bill Sellers, Sharon Barker, Michael Janz, Neil Carey, Erich Welz, Jason Ponto, Derek Pluim, Lauren Price, Keegan McEvoy

			Non-Voting: David Feldman,
	~~4:28 - call~~ to ~~order~~
	~~Meeting chaired by David Feldman~~		==Agenda Overview==
	~~Present~~: ~~Christopher Chan, Bill Sellers, Sharon Barker, Michael Janz, Neil Carey, Erich Welz, Jason Ponto, Derek Pluim, Lauren Price, Keegan McEvoy, David Feldman~~
	1.Contact information was collected from each board member		==Summary of Action Items==
	2. Positions were decided on by consensus:		* '''Lauren''' will follow up for next meeting with the volunteer who mentioned he may know someone to audit our financial statement on a volunteer basis.
	Executive:
	President:Christopher Chan		==Minutes==
	Vice-President:Michael Janz		<ol>
	Secretary:Bill Sellers		===<li>Call to Order</li>===
	Treasurer:Neil Carey		4:28pm
	~~JANZmoves~~ to grant signing authority to new executive (named above), on TD ~~account03949-004-83235001389and~~ RBC account ~~04509-0031007699. Seconded by Keegan~~.		===<li>Board Membership</li>===
	Motion passed unanimously.		#Contact information was collected from each board member
	Non-executive positions:		#Positions were decided on by consensus:
	BikeWorks Director: Erich Welz		#:Executive:
	Communications Director:Keegan McEvoy		#::President:Christopher Chan
	Volunteer Coordinator:Lauren Price		#::Vice-President:Michael Janz
	Community Events Director:Sharon Barker		#::Secretary:Bill Sellers
	Office/Sponsorship and Fundraising Director:Derek Pluim		#::Treasurer:Neil Carey
	Membership/Registration Director:Keith Hallgren		#:Janz/McEvoy: motion to grant signing authority to new executive (named above), on TD account (account number omitted) and RBC account (account number omitted).
	Policy Director:Jason Ponto		#:Motion passed unanimously.
	Board members discussed creating Board Committees and decided we will wait until our roles as directors are more defined. The Board will talk about structure, etc. at next meeting.		#:Non-executive positions:
	Sharon asked for document created by Chris re: job description to be sent out- should be finalized with regards to policy.		#::BikeWorks Director: Erich Welz
	Monthly Meeting		#::Communications Director:Keegan McEvoy
			#::Volunteer Coordinator:Lauren Price
			#::Community Events Director:Sharon Barker
			#::Office/Sponsorship and Fundraising Director:Derek Pluim
			#::Membership/Registration Director:Keith Hallgren
			#::Policy Director:Jason Ponto

			#Board members discussed creating Board Committees and decided we will wait until our roles as directors are more defined. The Board will talk about structure, etc. at next meeting.
			#:Sharon asked for document created by Chris re: job description to be sent out- should be finalized with regards to policy.
			===<li>Monthly Meeting</li>===
	1st Thursday of each month 6:30pm at BikeWorks.		1st Thursday of each month 6:30pm at BikeWorks.

	Next meeting: Oct 1		Next meeting: Oct 1

	Keegan will bring food.		Keegan will bring food.
	~~Everyone will need keys. Erich will handle getting keys for new members as needed.~~
	~~David recommended Board Development Program as a valuable experience for the Board~~
	~~Transportation Master Plan: Jim, the Project Coordinator will be presenting. Derek, Keith and Michael and Bill can be there. Email comments, etc. to councillors@edmonton.ca~~
	~~The current Board supports the Project Coordinator in presenting at the Transportation Master Plan hearing on behalf of EBC.~~
	~~Tax Exemption Regulation~~
	This issue was brought up by Derek. Chris informed us we do not own the property so we are not tax exempt. Derek will get in touch with the board of directors of EBC’s landlord and let them know they may be tax exempt.
	~~----Meeting Moved In-camera-------~~
	~~Keegan and Sharon move Ex-camera~~

	~~Keegan, Bill, Chris and Sharon will follow up with any issues from the AGM.~~
	~~Move/2nd: Erich, Neil~~
	~~Passed.~~

	~~ACTION ITEM: Audited financial statements? Lauren will follow up for next meeting with~~
	~~the volunteer who mentioned he may know someone to audit our financial statement on a volunteer basis.~~

	Michael/Keegan ~~moves to purchase Directors Liability insurance for~~ the ~~board~~.		===<li>New Business</li>===
			#Everyone will need keys. Erich will handle getting keys for new members as needed.
			#David recommended Board Development Program as a valuable experience for the Board
			#Transportation Master Plan: Jim, the Project Coordinator will be presenting. Derek, Keith and Michael and Bill can be there. Email comments, etc. to councillors@edmonton.ca
			#:The current Board supports the Project Coordinator in presenting at the Transportation Master Plan hearing on behalf of EBC.
			#Tax Exemption Regulation
			#:This issue was brought up by Derek. Chris informed us we do not own the property so we are not tax exempt. Derek will get in touch with the board of directors of EBC’s landlord and let them know they may be tax exempt.
			#''In Camera'' Item
			#:Meeting moved ''in camera''
			#:McEvoy/Barker: motion to move Ex-camera
			#:Welz/Carey: Motion to delegate Keegan, Bill, Chris and Sharon will follow up with any issues from the AGM.
	Passed.		Passed.
	Lauren ~~and Derekmove~~ to adjourn.		#ACTION ITEM: Audited financial statements? Lauren will follow up for next meeting with the volunteer who mentioned he may know someone to audit our financial statement on a volunteer basis.
			#Janz/McEvoy: motion to purchase Directors Liability insurance for the board.
			#:Passed.
			===<li>Adjournment</li>===
			Price/Pluim: motion to adjourn.
	Passed.		Passed.

DavidFeldman: formatting

2010-09-20T22:19:41Z

formatting

← Older revision		Revision as of 22:19, 20 September 2010
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	EBC Board Minutes		EBC Board Minutes


	~~Each individual meeting is a "Reply".~~



	EBC Board Meeting September 13, 2009		EBC Board Meeting September 13, 2009

DavidFeldman: Created

2010-09-20T22:19:07Z

Created

New page

EBC Board Minutes

Each individual meeting is a "Reply".

EBC Board Meeting September 13, 2009

4:28 - call to order
Meeting chaired by David Feldman
Present: Christopher Chan, Bill Sellers, Sharon Barker, Michael Janz, Neil Carey, Erich Welz, Jason Ponto, Derek Pluim, Lauren Price, Keegan McEvoy, David Feldman
1.Contact information was collected from each board member
2. Positions were decided on by consensus:
Executive:
President:Christopher Chan
Vice-President:Michael Janz
Secretary:Bill Sellers
Treasurer:Neil Carey
JANZmoves to grant signing authority to new executive (named above), on TD account03949-004-83235001389and RBC account 04509-0031007699. Seconded by Keegan.
Motion passed unanimously.
Non-executive positions:
BikeWorks Director: Erich Welz
Communications Director:Keegan McEvoy
Volunteer Coordinator:Lauren Price
Community Events Director:Sharon Barker
Office/Sponsorship and Fundraising Director:Derek Pluim
Membership/Registration Director:Keith Hallgren
Policy Director:Jason Ponto
Board members discussed creating Board Committees and decided we will wait until our roles as directors are more defined. The Board will talk about structure, etc. at next meeting.
Sharon asked for document created by Chris re: job description to be sent out- should be finalized with regards to policy.
Monthly Meeting
1st Thursday of each month 6:30pm at BikeWorks.
Next meeting: Oct 1
Keegan will bring food.
Everyone will need keys. Erich will handle getting keys for new members as needed.
David recommended Board Development Program as a valuable experience for the Board
Transportation Master Plan: Jim, the Project Coordinator will be presenting. Derek, Keith and Michael and Bill can be there. Email comments, etc. to councillors@edmonton.ca
The current Board supports the Project Coordinator in presenting at the Transportation Master Plan hearing on behalf of EBC.
Tax Exemption Regulation
This issue was brought up by Derek. Chris informed us we do not own the property so we are not tax exempt. Derek will get in touch with the board of directors of EBC’s landlord and let them know they may be tax exempt.
----Meeting Moved In-camera-------
Keegan and Sharon move Ex-camera

Keegan, Bill, Chris and Sharon will follow up with any issues from the AGM.
Move/2nd: Erich, Neil
Passed.

ACTION ITEM: Audited financial statements? Lauren will follow up for next meeting with
the volunteer who mentioned he may know someone to audit our financial statement on a volunteer basis.

Michael/Keegan moves to purchase Directors Liability insurance for the board.
Passed.
Lauren and Derekmove to adjourn.
Passed.