Board Minutes October 2025 - Revision history

Adam.burgess: /* Adjournment */

2025-11-06T16:14:23Z

Adjournment

← Older revision		Revision as of 16:14, 6 November 2025
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	{{Motion		{{Motion
	\|motion=To adjourn the meeting at 830 pm.		\|motion=To adjourn the meeting at 830 pm.
	\|first=		\|first= Adam
	\|second=		\|second= Rebecca
	\|yes=		\|yes=all
	\|no=		\|no=none
	\|abstain=		\|abstain=
	\|result=		\|result=

Adam.burgess: /* Bargaining Committee Report */

2025-10-07T12:06:58Z

Bargaining Committee Report

← Older revision		Revision as of 12:06, 7 October 2025
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	* The dispute resolution clause purports to govern disputes beyond just those between board and staff. Brad says that only staff would be able to insist on rights bestowed by the CBA, but as written maybe staff could insist on board help mediating a dispute with a client or volunteer. Brad also feels that under 11.04a, the path to request an in-house mediator must be validated by either Board or Union.		* The dispute resolution clause purports to govern disputes beyond just those between board and staff. Brad says that only staff would be able to insist on rights bestowed by the CBA, but as written maybe staff could insist on board help mediating a dispute with a client or volunteer. Brad also feels that under 11.04a, the path to request an in-house mediator must be validated by either Board or Union.
	* Where the CBA mandates board to draft policy or take steps to maintain understanding of the CBA, Brad commits to help with that over the next year.		* Where the CBA mandates board to draft policy or take steps to maintain understanding of the CBA, Brad commits to help with that over the next year.
			* These and any other concerns can be viewed as a "watch list" as we implement and think about updating the CBA.

	=== Governance Committee Report ===		=== Governance Committee Report ===

Adam.burgess: /* Adjournment */

2025-10-07T11:58:59Z

Adjournment

← Older revision		Revision as of 11:58, 7 October 2025
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	== Adjournment ==		== Adjournment ==
	{{Motion		{{Motion
	\|motion=To adjourn the meeting at ~~__pm~~.		\|motion=To adjourn the meeting at 830 pm.
	\|first=		\|first=
	\|second=		\|second=

Adam.burgess: /* Board Retreat Planning */

2025-10-07T11:58:40Z

Board Retreat Planning

← Older revision		Revision as of 11:58, 7 October 2025
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	=== Board Retreat Planning===		=== Board Retreat Planning===
	*		* Adam called for suggestions for the agenda, as there won't be a lot of new members, and the budget and CBA don't need to be revisited again right now. Coreen would like board feedback on prioritizing between a number of different tasks-- she will prepare a list. Rebecca may do the same with respect to Board capacity. Karl is interested in learning more about our members-- we'll see if Colin can present some of Massimo's data.
	* Discussion notes:
	**
	**

	== New Business ==		== New Business ==

Adam.burgess: /* AGM Planning */

2025-10-07T11:53:04Z

AGM Planning

← Older revision		Revision as of 11:53, 7 October 2025
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	=== AGM Planning ===		=== AGM Planning ===
	* Agenda was discussed - Adam is drafting.		* Agenda was discussed - Adam is drafting.
			* Coreen will bring Point of Sale machine. Bike racks and banner will be brought from OSFM.
	* It was agreed to resusitate the Jack Grainge award, and award it this year posthumously to Darren Markland. Heather will have opportunity to mention this to his family (but will not request their attendance, out of respect for their very recent loss). Keith will speak to Darren's contributions at the AGM.		* It was agreed to resusitate the Jack Grainge award, and award it this year posthumously to Darren Markland. Heather will have opportunity to mention this to his family (but will not request their attendance, out of respect for their very recent loss). Keith will speak to Darren's contributions at the AGM.

Adam.burgess: /* AGM Planning */

2025-10-07T11:51:24Z

AGM Planning

@@ Line 107: / Line 107: @@
 === AGM Planning ===
+* Agenda was discussed - Adam is drafting.
-* Discussion notes:
+* It was agreed to resusitate the Jack Grainge award, and award it this year posthumously to Darren Markland. Heather will have opportunity to mention this to his family (but will not request their attendance, out of respect for their very recent loss). Keith will speak to Darren's contributions at the AGM.
 === Board Retreat Planning===

Adam.burgess: /* Bargaining Committee Report */

2025-10-07T11:45:00Z

Bargaining Committee Report

← Older revision		Revision as of 11:45, 7 October 2025
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	=== Bargaining Committee Report ===		=== Bargaining Committee Report ===
	* The CBA is largely unchanged from last time. Minor changes: changed "shop manager" to "co-director." Articles 23 & 24 combined. Details re general holiday pay: "average daily wage is 5% of what an employee has earned in the previous 4 wks." There was some back and forth around OT-- OT will be banked as in-lieu time only, at double-time.		* The CBA is largely unchanged from last time. Minor changes: changed "shop manager" to "co-director." Articles 23 & 24 combined. Details re general holiday pay: "average daily wage is 5% of what an employee has earned in the previous 4 wks." There was some back and forth around OT-- OT will be banked as in-lieu time only, at double-time.
	* Definition of overtime? Derek K says AB govt definition is >8h/d or >44h/wk. Language in the CBA is vague. Heather believes the intention was for it to be any hours greater than their regularly contracted. Brad says "regular works hours" means "the average of the last 2 pay periods." Adam noted that if this was overused it might lead to a need for a "no overtime" policy, but Brad advocated that this would indicate too much of a pre-emptive lack of trust in staff, and also there is sometimes a legitimate need overtime. Adam brought up whether, to retain flexibility, the staff could be work fewer hours one week and then work those hours the next week without calling it overtime. This was not directly answered-- it could be up to the LMCC. Rebecca felt that if there's a concern for flexibility, that concern needs to come from staff at the CBA is re-assessed in the bargaining process going forward. CUPE already showed some flexibility by giving up cash overtime.		* Definition of overtime? Derek K says AB govt definition is >8h/d or >44h/wk. Language in the CBA is vague. Heather believes the intention was for it to be any hours greater than their regularly contracted. Brad says "regular works hours" means "the average of the last 2 pay periods." Adam noted that if this was overused it might lead to a need for a "no overtime" policy, but Brad advocated that this would indicate too much of a pre-emptive lack of trust in staff, and also there is sometimes a legitimate need overtime. Adam brought up whether, to retain flexibility, the staff could be work fewer hours one week and then work those hours the next week without calling it overtime. This was not directly answered-- it could be up to the LMCC. Rebecca felt that if there's a concern for flexibility, that concern needs to come from staff as the CBA is re-assessed in the bargaining process going forward. CUPE already showed some flexibility by giving up cash overtime.
	* Banked time: Derek K feels there's usually a maximum, and a timeframe in which is has to be used-- those restrictions are not reflected in the CBA currently. Brad thinks the board could set a policy limit on how much can be banked-- disagreement about whether the current text allows this. Maybe the LMCC could set a policy.		* Banked time: Derek K feels there's usually a maximum, and a timeframe in which is has to be used-- those restrictions are not reflected in the CBA currently. Brad thinks the board could set a policy limit on how much can be banked-- disagreement about whether the current text allows this. Maybe the LMCC could set a policy.
	* 23.02: "If additional funding is received, the Parties, with mandatory Union attendance, will discuss options for the disbursement of the funds at the Labour-Management Consultation Committee." In what situations would this apply? Becomes a little more clear in the context of 23.01.		* 23.02: "If additional funding is received, the Parties, with mandatory Union attendance, will discuss options for the disbursement of the funds at the Labour-Management Consultation Committee." In what situations would this apply? Becomes a little more clear in the context of 23.01.
	* The dispute resolution clause purports to govern disputes beyond just those between board and staff. Brad says that only staff would be able to insist on rights ~~imbued~~ by the CBA, but as written maybe staff could insist on board help mediating a dispute with a client or volunteer. Brad also feels that under 11.04a, the path to request an in-house mediator must be validated by either Board or Union.		* The dispute resolution clause purports to govern disputes beyond just those between board and staff. Brad says that only staff would be able to insist on rights bestowed by the CBA, but as written maybe staff could insist on board help mediating a dispute with a client or volunteer. Brad also feels that under 11.04a, the path to request an in-house mediator must be validated by either Board or Union.
	* Where the CBA mandates board to draft policy or maintain understanding of the CBA, Brad commits to help with that over the next year.		* Where the CBA mandates board to draft policy or take steps to maintain understanding of the CBA, Brad commits to help with that over the next year.

	=== Governance Committee Report ===		=== Governance Committee Report ===

Adam.burgess: /* Call to Order */

2025-10-07T11:41:02Z

Call to Order

← Older revision		Revision as of 11:41, 7 October 2025
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	== Call to Order ==		== Call to Order ==
	* Meeting called to order by Adam at ~~1640~~ pm.		* Meeting called to order by Adam at 640 pm.

	== Logistics for Next Meeting + Board Retreat ==		== Logistics for Next Meeting + Board Retreat ==

Adam.burgess: /* In Camera Session */

2025-10-07T02:25:34Z

In Camera Session

← Older revision		Revision as of 02:25, 7 October 2025
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	{{Motion		{{Motion
	\|motion=To move <i>in camera</i>.		\|motion=To move <i>in camera</i>.
	\|first=		\|first= Adam
	\|second=		\|second= Rebecca
	\|yes=		\|yes= all
	\|no=		\|no= none
	\|abstain=		\|abstain=
	\|result=		\|result=
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	{{Motion		{{Motion
	\|motion=To move out of camera]</i> discussion.		\|motion=To move out of camera]</i> discussion.
	\|first=		\|first= Adam
	\|second=		\|second= Rebecca
	\|yes=		\|yes= all
	\|no=		\|no= none
	\|abstain=		\|abstain=
	\|result=		\|result=
	}}		}}


	== Adjournment ==		== Adjournment ==

Adam.burgess: /* New Business */

2025-10-07T02:23:29Z

New Business

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 == New Business ==
-=== New Business Item 1 (__ min)===
+=== Darren Markland memorial ride ===
+* Sunday October 12th. There will also be a plaque placed on a bench at Ezio Farone Park - the police union was approached and agreed to this.
 == <i>In Camera</i> Session ==