Board Minutes October 2024 - Revision history

Adam.burgess: /* Board Retreat planning (__ min) */

2024-10-11T01:05:59Z

Board Retreat planning (__ min)

← Older revision		Revision as of 01:05, 11 October 2024
Line 131:		Line 131:
	=== Board Retreat planning (__ min)===		=== Board Retreat planning (__ min)===
	*		*
	*We'll do November 16th. 9am to 5pm (ideally sooner).		*We'll do November 16th. 9am to 5pm (ideally ending sooner).
	*Agenda: education on how the board works; elections of executive; explanation of committees and allocating of members to committees; time for board members to understand what the organization has been through. On that latter point-- it would be good to somewhat prepared in terms of who will present that perspective.		*Agenda: education on how the board works; elections of executive; explanation of committees and allocating of members to committees; time for board members to understand what the organization has been through. On that latter point-- it would be good to somewhat prepared in terms of who will present that perspective.
	*We could use a strategic plan, but in a perfect world that would be facilitated which we don't have funds for that right now.		*We could use a strategic plan, but in a perfect world that would be facilitated which we don't have funds for that right now.

2024-10-08T02:52:11Z

Adjournment

← Older revision		Revision as of 02:52, 8 October 2024
Line 171:		Line 171:
	== Adjournment ==		== Adjournment ==
	{{Motion		{{Motion
	\|motion=To adjourn the meeting at ~~__pm~~.		\|motion=To adjourn the meeting at 8:52 pm.
	\|first=		\|first= Adam
	\|second=		\|second= Sarah
	\|yes=		\|yes= all
	\|no=		\|no= none
	\|abstain=		\|abstain=
	\|result=		\|result=

2024-10-08T02:51:19Z

In Camera Session

← Older revision		Revision as of 02:51, 8 October 2024
Line 161:		Line 161:
	{{Motion		{{Motion
	\|motion=To move out of camera]</i> discussion.		\|motion=To move out of camera]</i> discussion.
	\|first=		\|first= Adam
	\|second=		\|second= Keith
	\|yes=		\|yes= all
	\|no=		\|no= none
	\|abstain=		\|abstain=
	\|result=		\|result=

2024-10-08T02:15:31Z

Board Retreat planning (__ min)

← Older revision		Revision as of 02:15, 8 October 2024
Line 135:		Line 135:
	*We could use a strategic plan, but in a perfect world that would be facilitated which we don't have funds for that right now.		*We could use a strategic plan, but in a perfect world that would be facilitated which we don't have funds for that right now.
	*Adam and others Will continue to work on this agenda.		*Adam and others Will continue to work on this agenda.
			*Keith will contact Michael Janz about using a space.

	=== New Business Item 2 (__ min)===		=== New Business Item 2 (__ min)===

2024-10-08T02:14:58Z

In Camera Session

2024-10-08T02:11:00Z

AGM Planning & Board Recruitment (20 min)

← Older revision		Revision as of 02:11, 8 October 2024
Line 119:		Line 119:
	* Sarah and Keith will put together a slideshow, Coreen will make a folder on the drive with anything she can find.		* Sarah and Keith will put together a slideshow, Coreen will make a folder on the drive with anything she can find.
	* Coreen will bring Point of Sale machine.		* Coreen will bring Point of Sale machine.
	* Adam will make an agenda.		* Adam will make an agenda. Cycling cap pre-orders will be one item.

	=== Business Item 2 (__ min)===		=== Business Item 2 (__ min)===

2024-10-08T02:10:41Z

Fundraising Committee Report

← Older revision		Revision as of 02:10, 8 October 2024
Line 69:		Line 69:

	=== Fundraising Committee Report ===		=== Fundraising Committee Report ===
	*~~Heather and~~ Colin ~~are~~ not ~~here, but they want~~ a decision on the price of the cycling caps, and should there be a discount for volunteers. The cost to us will be max $15k (+shipping TBD). It was decided: $25 volunteer / $50 general.		*Colin angling to get a student in January to fix our membership database system.
			*Looking at Alberta Eco-Trust grant, opening in December, once of their streams is circular economy, looks like not a lot of strings attached. We have gotten funds from them in the past. It covers a lot of stuff we already do. We just started taking bikes from Eco-Station. Once you're deemed to be eligible it's a lottery.
			*Heather wanted a decision on the price of the cycling caps, and should there be a discount for volunteers. The cost to us will be max $15k (+shipping TBD). It was decided: $25 volunteer / $50 general.

	== Current & Completed Business ==		== Current & Completed Business ==

2024-10-08T02:06:16Z

Attendance

← Older revision		Revision as of 02:06, 8 October 2024
Line 13:		Line 13:
	* Meeting Chair: Keith		* Meeting Chair: Keith
	* Minute-taker: Adam		* Minute-taker: Adam
	* Board attendance: Keith, Adam, Sarah, Marcel, Derek		* Board attendance: Keith, Adam, Sarah, Marcel, Derek, Matt (late, by zoom).
	* Staff attendance: Coreen		* Staff attendance: Coreen
	* Regrets: Heather, Colin		* Regrets: Heather, Colin (Colin did show up later and was present for in-camera session).
	* Absent:		* Absent:
	* Guests:		* Guests:

2024-10-08T02:05:28Z

Board Retreat planning (__ min)

← Older revision		Revision as of 02:05, 8 October 2024
Line 129:		Line 129:
	=== Board Retreat planning (__ min)===		=== Board Retreat planning (__ min)===
	*		*
	* ~~Discussion notes:~~		*We'll do November 16th. 9am to 5pm (ideally sooner).
	**		*Agenda: education on how the board works; elections of executive; explanation of committees and allocating of members to committees; time for board members to understand what the organization has been through. On that latter point-- it would be good to somewhat prepared in terms of who will present that perspective.
	**		*We could use a strategic plan, but in a perfect world that would be facilitated which we don't have funds for that right now.
			*Adam and others Will continue to work on this agenda.
	~~{{Motion~~
	~~\|motion=~~
	~~\|first=~~
	~~\|second=~~
	~~\|yes=~~
	~~\|no=~~
	~~\|abstain=~~
	~~\|result=~~
	}}
	* ~~<span style="background: lime;">Action Items:</span> '''name''' will ____ by (date)~~.

	=== New Business Item 2 (__ min)===		=== New Business Item 2 (__ min)===

2024-10-08T01:54:13Z

AGM Planning & Board Recruitment (20 min)

← Older revision		Revision as of 01:54, 8 October 2024
Line 108:		Line 108:
	*		*
	* Discussion notes:		* Discussion notes:
	**
	**		* Meeting package to include Annual Report, descriptions of committees.
			* Adam will talk to Vaughan about presenting volunteer awards, in addition to the list of 100h volunteers. Award-winners have gotten a MEC gift card in the past-- there is a small budget for volunteer appreciation.
			* Adam will circulate criteria for the Jeff Grainger award, and Coreen will include that in the next mailout.
			* Sarah and Adam will bring snacks.
			* Sarah will bring laptop to drive the projector.
			* Adam will print ballots.
			* Sarah and Keith will put together a slideshow, Coreen will make a folder on the drive with anything she can find.
			* Coreen will bring Point of Sale machine.
			* Adam will make an agenda.

	=== Business Item 2 (__ min)===		=== Business Item 2 (__ min)===