Board Minutes October 2011 - Revision history

Cwc at 08:48, 10 November 2011

2011-11-10T08:48:14Z

← Older revision		Revision as of 08:48, 10 November 2011
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	For minutes from the retreat held October 29-30, please see [[Board Retreat Minutes October 2011]].		For minutes from the retreat held October 29-30, please see [[Board Retreat Minutes October 2011]].

			[[Media:EBC Financial Report - September 2011.xls]]


	== Call to Order ==		== Call to Order ==

Cwc at 07:20, 10 November 2011

2011-11-10T07:20:07Z

Show changes

Cwc at 07:19, 10 November 2011

2011-11-10T07:19:06Z

← Older revision		Revision as of 07:19, 10 November 2011
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			For minutes from the retreat held October 29-31, please see [[Board Retreat Minutes October 2011]].

	== Call to Order ==		== Call to Order ==
	*Time: Anna called meeting to order at 6:33pm.		*Time: Anna called meeting to order at 6:33pm.

Cwc at 05:14, 10 November 2011

2011-11-10T05:14:55Z

← Older revision		Revision as of 05:14, 10 November 2011
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	'''Bernadette''' to talk to Steph, Micah about nominations for Secretary position.		'''Bernadette''' to talk to Steph, Micah about nominations for Secretary position.
	Appoint incoming exec today. Some board members not in attendance today. We will all vote online re: incoming exec positions. Send votes to Bernadette. From the results of that vote, outgoing and incoming exec will meet throughout November to discuss transition. Official vote for new executive will occur at the December board meeting.		Appoint incoming exec today. Some board members not in attendance today. We will all vote online re: incoming exec positions. Send votes to Bernadette. From the results of that vote, outgoing and incoming exec will meet throughout November to discuss transition. Official vote for new executive will occur at the December board meeting.

			[[Category:minutes]]
			[[Category:2010-2011 Board minutes]]

Anna Vesala: /* Board Retreat Minutes October 29-30, 2011 */

2011-11-08T22:09:18Z

Board Retreat Minutes October 29-30, 2011

@@ Line 83: / Line 83: @@
 * Meeting Chair: Anna
 * Minute-taker: Elicia
-* Board attendance: Neil, Bernadette, Elicia (departed at 2pm), James, Alex C (departed at 1pm), Adam, Duncan
+* Board attendance: Neil, Bernadette, Elicia (departed at 2pm), James, Alex C (departed at 1pm), Adam, Duncan, Micah (arrived at 2:30)
 * Staff attendance: Anna
 * Regrets: Chris, Steph, Micah
@@ Line 124: / Line 124: @@
 '''4. Job Description'''
 * 4.1 contracts, commitments
 '''5. Defining Members & Membership'''
 * 5.1 vision, mission
 * 5.2 anti-oppression as a foundation
 '''Bernadette''' to talk to Steph, Micah about nominations for Secretary position.
 Appoint incoming exec today. Some board members not in attendance today. We will all vote online re: incoming exec positions. Send votes to Bernadette. From the results of that vote, outgoing and incoming exec will meet throughout November to discuss transition. Official vote for new executive will occur at the December board meeting.

Anna Vesala: /* Board Retreat Minutes October 29-30, 2011 */

2011-11-08T21:15:46Z

Board Retreat Minutes October 29-30, 2011

← Older revision		Revision as of 21:15, 8 November 2011
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	*** Honour the time of your fellow board members. Be punctual so meetings may start and end on time.		*** Honour the time of your fellow board members. Be punctual so meetings may start and end on time.
	*** Be prepared for meetings. Ensure your report/task is submitted 1 week before the meeting to allow members to review it. Read the reports, agenda, etc. beforehand. Come with questions or comments about these items.		*** Be prepared for meetings. Ensure your report/task is submitted 1 week before the meeting to allow members to review it. Read the reports, agenda, etc. beforehand. Come with questions or comments about these items.
	*** Be attentive ~~and keep~~ discussion on task during meeting. Respect the goals of the meeting by making succinct comments that pertain directly to objectives addressed in the agenda. Evaluate your comments as to whether they assist or divert the direction of the meeting.		*** Be attentive. Do not engage in side projects or use your phone (messaging, browsing, etc.) during meetings.
			*** Keep discussion on task during meeting. Respect the goals of the meeting by making succinct comments that pertain directly to objectives addressed in the agenda. Evaluate your comments as to whether they assist or divert the direction of the meeting.
	*** Assign Chair responsibilities. Empower Chair-person to make the meeting run effectively and ensure bylaws are being followed. This does not mean pointing out minor mistakes, but rather allowing the Chair to exercise organizational control to better the outcome of the meeting.		*** Assign Chair responsibilities. Empower Chair-person to make the meeting run effectively and ensure bylaws are being followed. This does not mean pointing out minor mistakes, but rather allowing the Chair to exercise organizational control to better the outcome of the meeting.
	*** Practice active listening (do not simply wait for your turn to talk, ~~LISTEN~~ to the current speaker). Notice how much you raise your hand and/or speak. Be aware of others who have not spoken and the environment in which they would feel comfortable to do so. If you aren't speaking but have something to add, assert yourself with the understanding that your comment will be heard and respected.		*** Practice active listening (do not simply wait for your turn to talk; listen, without judgement, to the current speaker). Notice how much you raise your hand and/or speak. Be aware of others who have not spoken and the environment in which they would feel comfortable to do so. If you aren't speaking but have something to add, assert yourself with the understanding that your comment will be heard and respected.
	*** Be respectful and grateful of each person's participation, ideas and work. Be aware of how your attitude influences others as well as the effectiveness of the meeting. Make thoughtful comments that maintain a positive and constructive meeting. These meetings would not happen if the people in them weren't committed to similar ideas and held similar values. Keep in mind that this is a joint effort that requires a healthy, positive, give-and-take atmosphere. Our meetings must be productive in order to leave with specific plans and that great feeling of achievement!		*** Be respectful and grateful of each person's participation, ideas and work. Be aware of how your attitude influences others as well as the effectiveness of the meeting. Make thoughtful comments that maintain a positive and constructive meeting. These meetings would not happen if the people in them weren't committed to similar ideas and held similar values. Keep in mind that this is a joint effort that requires a healthy, positive, give-and-take atmosphere. Our meetings must be productive in order to leave with specific plans and that great feeling of achievement!
	*** Practice impartiality ~~(try~~ not to get personally attached to any discussion or ~~decision)~~.		*** Practice impartiality. Try not to get personally attached to any discussion, decision or project.
	*** Be accountable. Fulfill your responsibilities.		*** Be accountable. Fulfill your responsibilities.
	*** Recuse yourself if there is a conflict of interest with a topic being discussed. Ensure transparency by having your name in the minutes noting that you 'stand aside' for the vote on the topic.		*** Recuse yourself if there is a conflict of interest with a topic being discussed. Ensure transparency by having your name in the minutes noting that you 'stand aside' for the vote on the topic.

Anna Vesala: /* Board Retreat Minutes October 29-30, 2011 */

2011-11-08T03:23:00Z

Board Retreat Minutes October 29-30, 2011

← Older revision		Revision as of 03:23, 8 November 2011
Line 101:		Line 101:
	*** Be attentive and keep discussion on task during meeting. Respect the goals of the meeting by making succinct comments that pertain directly to objectives addressed in the agenda. Evaluate your comments as to whether they assist or divert the direction of the meeting.		*** Be attentive and keep discussion on task during meeting. Respect the goals of the meeting by making succinct comments that pertain directly to objectives addressed in the agenda. Evaluate your comments as to whether they assist or divert the direction of the meeting.
	*** Assign Chair responsibilities. Empower Chair-person to make the meeting run effectively and ensure bylaws are being followed. This does not mean pointing out minor mistakes, but rather allowing the Chair to exercise organizational control to better the outcome of the meeting.		*** Assign Chair responsibilities. Empower Chair-person to make the meeting run effectively and ensure bylaws are being followed. This does not mean pointing out minor mistakes, but rather allowing the Chair to exercise organizational control to better the outcome of the meeting.
	*** Practice active listening. Notice how much you raise your hand and/or speak. Be aware of others who have not spoken and the environment in which they would feel comfortable to do so. If you aren't speaking but have something to add, assert yourself with the understanding that your comment will be heard and respected~~. Don't simply wait for your turn to talk, LISTEN~~.		*** Practice active listening (do not simply wait for your turn to talk, LISTEN to the current speaker). Notice how much you raise your hand and/or speak. Be aware of others who have not spoken and the environment in which they would feel comfortable to do so. If you aren't speaking but have something to add, assert yourself with the understanding that your comment will be heard and respected.
	*** Be respectful and grateful of each person's participation, ideas and work. Be aware of how your attitude influences others as well as the effectiveness of the meeting. Make thoughtful comments that maintain a positive and constructive meeting. These meetings would not happen if the people in them weren't committed to similar ideas and held similar values. Keep in mind that this is a joint effort that requires a healthy, positive, give-and-take atmosphere. Our meetings must be productive in order to leave with specific plans and that great feeling of achievement!		*** Be respectful and grateful of each person's participation, ideas and work. Be aware of how your attitude influences others as well as the effectiveness of the meeting. Make thoughtful comments that maintain a positive and constructive meeting. These meetings would not happen if the people in them weren't committed to similar ideas and held similar values. Keep in mind that this is a joint effort that requires a healthy, positive, give-and-take atmosphere. Our meetings must be productive in order to leave with specific plans and that great feeling of achievement!
	*** Practice impartiality (try not to get personally attached to any discussion or decision).		*** Practice impartiality (try not to get personally attached to any discussion or decision).
Line 107:		Line 107:
	*** Recuse yourself if there is a conflict of interest with a topic being discussed. Ensure transparency by having your name in the minutes noting that you 'stand aside' for the vote on the topic.		*** Recuse yourself if there is a conflict of interest with a topic being discussed. Ensure transparency by having your name in the minutes noting that you 'stand aside' for the vote on the topic.

	* 2.2 honouring time and energy (covered in 2.1)		* 2.2 honouring time and energy
	** effective communication and listening		** effective communication and listening (covered in 2.1)
	** time commitment		** time commitment (covered in 2.1 with these additions)
	*** Be honest with yourself and the group. What are you able to take on? Is the project/task beyond your current capacity?		*** Be honest with yourself and the group. What are you able to take on? Is the project/task beyond your current capacity?
	*** Board must establish manageable number of goals (Strategic Plan) for the year, not bite off more than we can chew		*** Board must establish manageable number of goals (Strategic Plan) for the year, not bite off more than we can chew
Line 115:		Line 115:
	'''3. Board Basics'''		'''3. Board Basics'''
	* 3.1 type, structure		* 3.1 type, structure
			** EBC is a
	* 3.2 roles, responsibilities, rewards		* 3.2 roles, responsibilities, rewards
	* 3.3 skills, issues		* 3.3 skills, issues
Line 125:		Line 126:
	* 5.1 vision, mission		* 5.1 vision, mission
	* 5.2 anti-oppression as a foundation		* 5.2 anti-oppression as a foundation



			'''Bernadette''' to talk to Steph, Micah about nominations for Secretary position.
			Appoint incoming exec today. Some board members not in attendance today. We will all vote online re: incoming exec positions. Send votes to Bernadette. From the results of that vote, outgoing and incoming exec will meet throughout November to discuss transition. Official vote for new executive will occur at the December board meeting.

Anna Vesala: /* Board Retreat Minutes October 29-30, 2011 */

2011-11-08T02:02:42Z

Board Retreat Minutes October 29-30, 2011

← Older revision		Revision as of 02:02, 8 November 2011
Line 83:		Line 83:
	* Meeting Chair: Anna		* Meeting Chair: Anna
	* Minute-taker: Elicia		* Minute-taker: Elicia
	* Board attendance: Neil, Bernadette, Elicia, James, Alex C (departed at 1pm), Adam, Duncan		* Board attendance: Neil, Bernadette, Elicia (departed at 2pm), James, Alex C (departed at 1pm), Adam, Duncan
	* Staff attendance: Anna		* Staff attendance: Anna
	* Regrets: Chris, Steph, Micah		* Regrets: Chris, Steph, Micah

Anna Vesala: /* Board Retreat Minutes October 29-30, 2011 */

2011-11-08T01:57:29Z

Board Retreat Minutes October 29-30, 2011

← Older revision		Revision as of 01:57, 8 November 2011
Line 96:		Line 96:
	** purpose of retreat/meetings		** purpose of retreat/meetings
	** group expectations, ground rules		** group expectations, ground rules
			*** Attend meetings. RSVP to the Chair if you will be absent.
			*** Honour the time of your fellow board members. Be punctual so meetings may start and end on time.
			*** Be prepared for meetings. Ensure your report/task is submitted 1 week before the meeting to allow members to review it. Read the reports, agenda, etc. beforehand. Come with questions or comments about these items.
			*** Be attentive and keep discussion on task during meeting. Respect the goals of the meeting by making succinct comments that pertain directly to objectives addressed in the agenda. Evaluate your comments as to whether they assist or divert the direction of the meeting.
			*** Assign Chair responsibilities. Empower Chair-person to make the meeting run effectively and ensure bylaws are being followed. This does not mean pointing out minor mistakes, but rather allowing the Chair to exercise organizational control to better the outcome of the meeting.
			*** Practice active listening. Notice how much you raise your hand and/or speak. Be aware of others who have not spoken and the environment in which they would feel comfortable to do so. If you aren't speaking but have something to add, assert yourself with the understanding that your comment will be heard and respected. Don't simply wait for your turn to talk, LISTEN.
			*** Be respectful and grateful of each person's participation, ideas and work. Be aware of how your attitude influences others as well as the effectiveness of the meeting. Make thoughtful comments that maintain a positive and constructive meeting. These meetings would not happen if the people in them weren't committed to similar ideas and held similar values. Keep in mind that this is a joint effort that requires a healthy, positive, give-and-take atmosphere. Our meetings must be productive in order to leave with specific plans and that great feeling of achievement!
			*** Practice impartiality (try not to get personally attached to any discussion or decision).
			*** Be accountable. Fulfill your responsibilities.
			*** Recuse yourself if there is a conflict of interest with a topic being discussed. Ensure transparency by having your name in the minutes noting that you 'stand aside' for the vote on the topic.

	* 2.2 honouring time and energy		* 2.2 honouring time and energy (covered in 2.1)
	** effective communication and listening		** effective communication and listening
	** time commitment		** time commitment
			*** Be honest with yourself and the group. What are you able to take on? Is the project/task beyond your current capacity?
			*** Board must establish manageable number of goals (Strategic Plan) for the year, not bite off more than we can chew

	'''3. Board Basics'''		'''3. Board Basics'''

Anna Vesala at 02:17, 5 November 2011

2011-11-05T02:17:07Z

← Older revision		Revision as of 02:17, 5 November 2011
Line 78:		Line 78:


	== Board Retreat October 29-30, 2011 ==		== Board Retreat Minutes October 29-30, 2011 ==

	'''Saturday Attendance'''		'''Saturday Attendance'''
Line 113:		Line 113:
	* 5.1 vision, mission		* 5.1 vision, mission
	* 5.2 anti-oppression as a foundation		* 5.2 anti-oppression as a foundation

	~~== In Camera Session ==~~

	~~== Adjournment ==~~
	* <span style="background: lightgrey;">Motion:</span>

	~~</ol>~~