Board Minutes November 2018 - Revision history

Jasmine.farahbakhsh: /* Adjournment */

2018-11-13T03:40:15Z

Adjournment

← Older revision		Revision as of 03:40, 13 November 2018
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	== Adjournment ==		== Adjournment ==
	{{Motion		{{Motion
	\|motion=To adjourn the meeting at ~~____pm~~.		\|motion=To adjourn the meeting at 8:40pm.
	\|first=		\|first=Jeremy
	\|second=		\|second=Ali
	\|yes=		\|yes=7
	\|no=		\|no=0
	\|abstain=		\|abstain=0
	\|result=		\|result=
	}}		}}

Jasmine.farahbakhsh: /* In Camera: */

2018-11-13T03:39:17Z

In Camera:

← Older revision		Revision as of 03:39, 13 November 2018
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	{{Motion		{{Motion
	\|motion=To go in camera		\|motion=To go in camera
	\|first=		\|first= Helen
	\|second=		\|second= Jeremy
	\|yes=		\|yes=7
	\|no=		\|no=0
	\|abstain=		\|abstain=0
	\|result=		\|result=
	}}		}}
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	{{Motion		{{Motion
	\|motion=To go out of camera.		\|motion=To go out of camera.
	\|first=		\|first=Ali
	\|second=		\|second=Nancy
	\|yes=		\|yes=7
	\|no=		\|no=0
	\|abstain=		\|abstain=0
	\|result=		\|result=
	}}		}}

Jasmine.farahbakhsh: /* Bike Edmonton PCard - Ali (15 min) */

2018-11-13T03:26:35Z

Bike Edmonton PCard - Ali (15 min)

← Older revision		Revision as of 03:26, 13 November 2018
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	** There hasn't been an issue of misspending in the past, so having purchases under a certain amount be unlimited is reasonable.		** There hasn't been an issue of misspending in the past, so having purchases under a certain amount be unlimited is reasonable.
	* Separate out what the PCard solves, and the relevance of the spending policies. PCard takes onus off employees, and policies might reduce time spent on expense claim processing.		* Separate out what the PCard solves, and the relevance of the spending policies. PCard takes onus off employees, and policies might reduce time spent on expense claim processing.
			* If expenditures already fall under a line item in the budget, is the additional oversight necessary?
			* With the new proposed system, ED feels that adding this additional pre-approval will add more hassle to staff.
			* Question of why some of these concerns are coming up now. There wasn't clarity on purpose on PCard, and the discussion will be moved to a conversation at the Admin committee.

	== New Business ==		== New Business ==

Jasmine.farahbakhsh: /* Bike Edmonton PCard - Ali (15 min) */

2018-11-13T03:16:31Z

Bike Edmonton PCard - Ali (15 min)

← Older revision		Revision as of 03:16, 13 November 2018
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	=== Bike Edmonton PCard - Ali (15 min)===		=== Bike Edmonton PCard - Ali (15 min)===
	* Purchases over $XXX need ~~preapproval~~ from an executive board member.		* To avoid tedious process of getting multiple approvals for purchases. Goal to minimize use of expense claims.
			* This year is the pilot year and only Chris will be using the card. In the future, all staff would have a PCard.
			* Recommendation of a $2000 approval threshold, above which they'd require executive approval.
			* Purchases over $XXX need pre-approval from an executive board member.
	* The amount will be decided during the board meeting.		* The amount will be decided during the board meeting.
			* How does that reduce the organization's risk?
			** It appears that by putting money on a company card rather than a personal one would put the organization at higher risk.
			** If the organization is displacing costs on an employee, that's not great practice.
			** There hasn't been an issue of misspending in the past, so having purchases under a certain amount be unlimited is reasonable.
			* Separate out what the PCard solves, and the relevance of the spending policies. PCard takes onus off employees, and policies might reduce time spent on expense claim processing.

	== New Business ==		== New Business ==

Jasmine.farahbakhsh: /* Bike Edmonton Executive Elections - Geoff (30 min) */

2018-11-13T02:57:52Z

Bike Edmonton Executive Elections - Geoff (30 min)

← Older revision		Revision as of 02:57, 13 November 2018
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	* New board members don't become members until December 1, but can put themselves forward to one of the executive positions.		* New board members don't become members until December 1, but can put themselves forward to one of the executive positions.
	** [https://docs.google.com/document/d/1cx5Dd9pc8QbzmcVsOqH_TNwuA_2pPHDlxdw_a9xw0TU/edit President]		** [https://docs.google.com/document/d/1cx5Dd9pc8QbzmcVsOqH_TNwuA_2pPHDlxdw_a9xw0TU/edit President]
	*** Jeremy is President by acclamation		*** Jeremy Shepherd is President by acclamation
	** [https://docs.google.com/document/d/1UgXJaCL1E5dOgprvkoe3D6rv2l19V7WvRBbFE2EVTQo/edit Vice President Human Resources]		** [https://docs.google.com/document/d/1UgXJaCL1E5dOgprvkoe3D6rv2l19V7WvRBbFE2EVTQo/edit Vice President Human Resources]
	*** Mike S. is Vice President by acclamation		*** Mike Sacha is Vice President by acclamation
	** [https://docs.google.com/document/d/1PV4cWWS_F287bI2i2R39z3DsytMmRHloBn4ZFCsgsOQ/edit Treasurer]		** [https://docs.google.com/document/d/1PV4cWWS_F287bI2i2R39z3DsytMmRHloBn4ZFCsgsOQ/edit Treasurer]
	*** Ali is Treasurer by acclamation		*** Ali Charkeih is Treasurer by acclamation
	** [https://docs.google.com/document/d/1BvldxZSSLwP7cTQfByjCOrVwPi7qt-1_qwXJkFYIXHI/edit Secretary]		** [https://docs.google.com/document/d/1BvldxZSSLwP7cTQfByjCOrVwPi7qt-1_qwXJkFYIXHI/edit Secretary]
	*** Jasmine is Secretary by acclamation		*** Jasmine Farahbakhsh is Secretary by acclamation

	{{Motion		{{Motion
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	\|no= 0		\|no= 0
	\|abstain=0		\|abstain=0
	~~\|result=~~
	}}

	~~{{Motion~~
	~~\|motion=To approve the new Bike Edmonton Executive Team~~
	~~\|first=~~
	~~\|second=~~
	~~\|yes=~~
	~~\|no=~~
	~~\|abstain=~~
	\|result=		\|result=
	}}		}}

Jasmine.farahbakhsh: /* Bike Edmonton Executive Elections - Geoff (30 min) */

2018-11-13T02:56:40Z

Bike Edmonton Executive Elections - Geoff (30 min)

← Older revision		Revision as of 02:56, 13 November 2018
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	*** Jeremy is President by acclamation		*** Jeremy is President by acclamation
	** [https://docs.google.com/document/d/1UgXJaCL1E5dOgprvkoe3D6rv2l19V7WvRBbFE2EVTQo/edit Vice President Human Resources]		** [https://docs.google.com/document/d/1UgXJaCL1E5dOgprvkoe3D6rv2l19V7WvRBbFE2EVTQo/edit Vice President Human Resources]
			*** Mike S. is Vice President by acclamation
	** [https://docs.google.com/document/d/1PV4cWWS_F287bI2i2R39z3DsytMmRHloBn4ZFCsgsOQ/edit Treasurer]		** [https://docs.google.com/document/d/1PV4cWWS_F287bI2i2R39z3DsytMmRHloBn4ZFCsgsOQ/edit Treasurer]
	*** Ali is Treasurer by acclamation		*** Ali is Treasurer by acclamation

Jasmine.farahbakhsh: /* Bike Edmonton Executive Elections - Geoff (30 min) */

2018-11-13T02:55:29Z

Bike Edmonton Executive Elections - Geoff (30 min)

← Older revision		Revision as of 02:55, 13 November 2018
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	* New board members don't become members until December 1, but can put themselves forward to one of the executive positions.		* New board members don't become members until December 1, but can put themselves forward to one of the executive positions.
	** [https://docs.google.com/document/d/1cx5Dd9pc8QbzmcVsOqH_TNwuA_2pPHDlxdw_a9xw0TU/edit President]		** [https://docs.google.com/document/d/1cx5Dd9pc8QbzmcVsOqH_TNwuA_2pPHDlxdw_a9xw0TU/edit President]
			*** Jeremy is President by acclamation
	** [https://docs.google.com/document/d/1UgXJaCL1E5dOgprvkoe3D6rv2l19V7WvRBbFE2EVTQo/edit Vice President Human Resources]		** [https://docs.google.com/document/d/1UgXJaCL1E5dOgprvkoe3D6rv2l19V7WvRBbFE2EVTQo/edit Vice President Human Resources]
	** [https://docs.google.com/document/d/1PV4cWWS_F287bI2i2R39z3DsytMmRHloBn4ZFCsgsOQ/edit Treasurer]		** [https://docs.google.com/document/d/1PV4cWWS_F287bI2i2R39z3DsytMmRHloBn4ZFCsgsOQ/edit Treasurer]
			*** Ali is Treasurer by acclamation
	** [https://docs.google.com/document/d/1BvldxZSSLwP7cTQfByjCOrVwPi7qt-1_qwXJkFYIXHI/edit Secretary]		** [https://docs.google.com/document/d/1BvldxZSSLwP7cTQfByjCOrVwPi7qt-1_qwXJkFYIXHI/edit Secretary]
			*** Jasmine is Secretary by acclamation

	{{Motion		{{Motion
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	{{Motion		{{Motion
	\|motion=To approve the ~~2018~~ Bike Edmonton ~~Annual Report~~		\|motion=To approve the new Bike Edmonton Executive Team
	\|first=		\|first=
	\|second=		\|second=

Jasmine.farahbakhsh: /* Bike Edmonton Executive Elections - Geoff (30 min) */

2018-11-13T02:51:04Z

Bike Edmonton Executive Elections - Geoff (30 min)

← Older revision		Revision as of 02:51, 13 November 2018
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	* NOTE: Please read the following job descriptions prior to the meeting.		* NOTE: Please read the following job descriptions prior to the meeting.
	* Three people are running again for their current positions: Jeremy (President), Ali (Treasurer), Jasmine (Secretary). Nancy is the outgoing Vice President.		* Three people are running again for their current positions: Jeremy (President), Ali (Treasurer), Jasmine (Secretary). Nancy is the outgoing Vice President.
	* Anthony would like to join the board.		* Anthony would like to join the board. See motion below for results on his appointment.
	* New board members don't become members until December 1, but can put themselves forward to one of the executive positions.		* New board members don't become members until December 1, but can put themselves forward to one of the executive positions.
	** [https://docs.google.com/document/d/1cx5Dd9pc8QbzmcVsOqH_TNwuA_2pPHDlxdw_a9xw0TU/edit President]		** [https://docs.google.com/document/d/1cx5Dd9pc8QbzmcVsOqH_TNwuA_2pPHDlxdw_a9xw0TU/edit President]

Jasmine.farahbakhsh: /* Approval of Agenda, Minutes, Reports (5 min) */

2018-11-13T02:50:43Z

Approval of Agenda, Minutes, Reports (5 min)

← Older revision		Revision as of 02:50, 13 November 2018
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	\|first=Nancy		\|first=Nancy
	\|second=Jasmine		\|second=Jasmine
	\|yes=11		\|yes=7
	\|no=0		\|no=0
	\|abstain=0		\|abstain=0

Jasmine.farahbakhsh: /* Bike Edmonton Executive Elections - Geoff (30 min) */

2018-11-13T02:50:28Z

Bike Edmonton Executive Elections - Geoff (30 min)

← Older revision		Revision as of 02:50, 13 November 2018
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	=== Bike Edmonton Executive Elections - Geoff (30 min)===		=== Bike Edmonton Executive Elections - Geoff (30 min)===
	*NOTE: Please read the following job descriptions prior to the meeting.		* NOTE: Please read the following job descriptions prior to the meeting.
			* Three people are running again for their current positions: Jeremy (President), Ali (Treasurer), Jasmine (Secretary). Nancy is the outgoing Vice President.
			* Anthony would like to join the board.
			* New board members don't become members until December 1, but can put themselves forward to one of the executive positions.
	** [https://docs.google.com/document/d/1cx5Dd9pc8QbzmcVsOqH_TNwuA_2pPHDlxdw_a9xw0TU/edit President]		** [https://docs.google.com/document/d/1cx5Dd9pc8QbzmcVsOqH_TNwuA_2pPHDlxdw_a9xw0TU/edit President]
	** [https://docs.google.com/document/d/1UgXJaCL1E5dOgprvkoe3D6rv2l19V7WvRBbFE2EVTQo/edit Vice President Human Resources]		** [https://docs.google.com/document/d/1UgXJaCL1E5dOgprvkoe3D6rv2l19V7WvRBbFE2EVTQo/edit Vice President Human Resources]
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	** [https://docs.google.com/document/d/1BvldxZSSLwP7cTQfByjCOrVwPi7qt-1_qwXJkFYIXHI/edit Secretary]		** [https://docs.google.com/document/d/1BvldxZSSLwP7cTQfByjCOrVwPi7qt-1_qwXJkFYIXHI/edit Secretary]

			{{Motion
			\|motion=To appoint Anthony to the Bike Edmonton Board.
			\|first= Jeremy
			\|second= Ali
			\|yes= 7
			\|no= 0
			\|abstain=0
			\|result=
			}}

	{{Motion		{{Motion