Board Minutes November 2014 - Revision history

Cwc: /* Executive Director's Report */

2024-01-12T08:23:42Z

Executive Director's Report

← Older revision		Revision as of 08:23, 12 January 2024
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	=== Executive Director's Report ===		=== Executive Director's Report ===
	* [https://docs.google.com~~/a/edmontonbikes.ca~~/file/d/0ByPA_mxTBvz1eW1URnpsbzE2NGM/edit Updated 2014 Annual Report] - submitted by Chris Nov 5		* [https://docs.google.com/file/d/0ByPA_mxTBvz1eW1URnpsbzE2NGM/edit?resourcekey=0-wUJ-ZAsynDB9tEwTK2MlXw Updated 2014 Annual Report] - submitted by Chris Nov 5
	* [ED Report (Month) (Year)]		* [ED Report (Month) (Year)]

	=== BikeWorks Report ===		=== BikeWorks Report ===

Anna Vesala at 22:19, 22 December 2014

2014-12-22T22:19:23Z

← Older revision		Revision as of 22:19, 22 December 2014
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	'''''These minutes ~~are not yet~~ approved~~. They are scheduled for review and approval~~ at the ~~upcoming~~ board meeting.'''''		'''''These minutes were approved at the [http://edmontonbikes.ca/w/Board_Minutes_December_2014 Dec 2014 board meeting].'''''

	== EBC Board Meeting Minutes for November 22, 2014 ==		== EBC Board Meeting Minutes for November 22, 2014 ==

Anna Vesala: /* Board Candidates (20 min) */

2014-11-27T07:49:57Z

Board Candidates (20 min)

← Older revision		Revision as of 07:49, 27 November 2014
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	* <span style="background: yellow;">Motion:</span> To appoint Adrian Pearce, Alexey Kalinin, Christopher Haworth, Daniel Thompson, Geoffrey Hansen, Michelle Fisher, Nancy Milakovic, Rachel Keglowitsch as interim board members effective immediately until 2015 AGM. Moved by Bern, seconded by Leila. '''Motion Carried.'''		* <span style="background: yellow;">Motion:</span> To appoint Adrian Pearce, Alexey Kalinin, Christopher Haworth, Daniel Thompson, Geoffrey Hansen, Michelle Fisher, Nancy Milakovic, Rachel Keglowitsch as interim board members effective immediately until 2015 AGM. Moved by Bern, seconded by Leila. '''Motion Carried.'''
	* <span style="background: yellow;">Motion:</span> To acknowledge the resignations of Bernadette Blakey, Carlos Bautista, Caylie Gnyra, Doug Logan, Kristen Flath, Leila Sidi, Matt Blimke, Sarah Harold, and Steve Anderson as board members effective Dec 1st 2014. Moved by Anna, seconded by Leila. '''Motion Carried.'''		* <span style="background: yellow;">Motion:</span> To acknowledge the resignations of Bernadette Blakey, Carlos Bautista, Caylie Gnyra, Doug Logan, Kristen Flath, Leila Sidi, Matt Blimke, Sarah Harold, and Steve Anderson as board members effective Dec 1st 2014. Moved by Anna, seconded by Leila. '''Motion Carried.'''
	* via email: <span style="background: yellow;">Motion:</span> To recognize Jonathan Woelber as President, Nancy Milakovic as Vice President, Michelle Fisher as Treasurer, and Anna Vesala as Secretary, each with signing authority to the General and Casino Servus bank accounts effective Dec 1st 2014 and each to receive deposit cards to the General account. Moved by Anna, seconded by Steve. '''Motion Carried.'''		* via email: <span style="background: yellow;">Motion:</span> To recognize Jonathan Woelber as President, Nancy Milakovic as Vice President, Michelle Fisher as Treasurer, and Anna Vesala as Secretary, each with signing authority to the General and Casino Servus bank accounts effective Dec 1st 2014 and each to receive deposit cards to the General account. Moved by Anna, seconded by Steve. Note only current board (not incoming board) voted. Abstentions from Doug, Matt. '''Motion Carried.'''
	* <span style="background: lime;">Action Items:</span> '''Anna''' will set up new email and wiki accounts, update contact list to Corporate Registries and Servus, add newbies to volunteer hours log.		* <span style="background: lime;">Action Items:</span> '''Anna''' will set up new email and wiki accounts, update contact list to Corporate Registries and Servus, add newbies to volunteer hours log.
	** Jonathan: are exec necessarily the same as signing authorities? Bern: Yes, not officially in bylaws but that is what Corp Registries requires.		** Jonathan: are exec necessarily the same as signing authorities? Bern: Yes, not officially in bylaws but that is what Corp Registries requires.

Anna Vesala at 07:46, 27 November 2014

2014-11-27T07:46:26Z

Show changes

Anna Vesala at 01:51, 22 November 2014

2014-11-22T01:51:26Z

@@ Line 22: / Line 22: @@
 == Call to Order ==
 * Meeting called to order by    at    pm.
+* Introductions for new and current board members, as well as guests
 == Approval of Agenda, Minutes, Reports (5 min) ==
@@ Line 76: / Line 70: @@
 * Oct 2014: '''Steve''' will connect with YEG Bike Coalition to determine funding procedure.
 * Oct 2014: '''Sarah, Kristen, Bern, Jon''' will prepare retreat/orientation agenda
 === AB Bicycle Commuters Conference Report (10 min)===
@@ Line 99: / Line 107: @@
 == New Business ==
 === GICs (10 min)===

Anna Vesala at 00:15, 22 November 2014

2014-11-22T00:15:19Z

← Older revision		Revision as of 00:15, 22 November 2014
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	'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''		'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

	== EBC Board Meeting Minutes for November 19, 2014 ==		== EBC Board Meeting Minutes for November 22, 2014 ==

	Board meetings are open to the EBC members and the public.		Board meetings are open to the EBC members and the public.

	* Location: ~~TBA~~		* Location: Rm 113 Ed S, UofA
	* Start Time: ~~6:30pm~~		* Start Time: 10am

	Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!		Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

	== Attendance ==		== Attendance ==
	* Meeting Chair:		* Meeting Chair:
	* Minute-taker:		* Minute-taker: Anna
	* Food by:		* Food by: n/a
	* Board attendance:		* Board attendance:
	* Staff attendance:		* Staff attendance:
	* Regrets:		* Regrets:
	* Absent:		* Absent:
	* Guests:		* Guests:

	== Call to Order ==		== Call to Order ==
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	== Logistics for Next Meeting ==		== Logistics for Next Meeting ==
	* Date:		* Date: December ___, 2014
	* Location:		* Location: Rm 113 Ed S, UofA
	* Chair:		* Chair:
	* Minute-taker:		* Minute-taker: Anna
	* Food by:		* Food by:

	== Approval of Agenda, Minutes, Reports (5 min) ==		== Approval of Agenda, Minutes, Reports (5 min) ==
	* via email vote on October 28-31:		* via email vote on October 28-31: <span style="background: yellow;">Motion:</span> To approve the [http://edmontonbikes.ca/w/Board_Minutes_October_2014 October 2014] minutes. Moved by Anna, seconded by Steve. Abstentions: Chris Co, Doug, Sarah, Matt. '''Motion Carried.'''
	** <span style="background: yellow;">Motion:</span> To approve the [http://edmontonbikes.ca/w/Board_Minutes_October_2014 October 2014] minutes. Moved by Anna, seconded by Steve. Abstentions: Chris Co, Doug, Sarah, Matt. '''Motion Carried.'''
	* <span style="background: yellow;">Motion:</span> To approve this November agenda and reports as presented below. Motioned by . Seconded by . '''Motion Failed/Carried.'''		* <span style="background: yellow;">Motion:</span> To approve this November agenda and reports as presented below. Motioned by . Seconded by . '''Motion Failed/Carried.'''

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	* Oct 2014: '''Everyone''' will engage at least 3 people/places in the next week to recruit board candidates.		* Oct 2014: '''Everyone''' will engage at least 3 people/places in the next week to recruit board candidates.
	* Oct 2014: '''Sarah''' will contact Alexey re appointment for interim board position		* Oct 2014: '''Sarah''' will contact Alexey re appointment for interim board position
			* Oct 2014: '''Carlos''' will print, sign, submit motion to Servus to obtain deposit cards for Steve, Jonathan, Chris Ch, Coreen.
			* Oct 2014: '''Steve''' will connect with YEG Bike Coalition to determine funding procedure.
			* Oct 2014: '''Sarah, Kristen, Bern, Jon''' will prepare retreat/orientation agenda

	=== AB Bicycle Commuters Conference Report (10 min)===		=== AB Bicycle Commuters Conference Report (10 min)===
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	**		**
	**		**

			* <span style="background: yellow;">Motion:</span> To ___. Moved by , seconded by . '''Motion Failed/Carried.'''
			* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).


	== New Business ==		== New Business ==

	=== ~~New Business Item 1~~ (__ min)===		=== GICs (10 min)===
	*		* From [https://docs.google.com/a/edmontonbikes.ca/document/d/1r9uIvkfbfcUfzXL7QY0aBRJhfTCjdGiLeSdGgwPrDwI/edit Sept-Oct Financial report] comments: Neil says "I think we could, and should, put some more into GICs. I'd suggest $60k or so."
	* Discussion notes:		* Discussion notes:
	**		**

Anna Vesala at 00:04, 22 November 2014

2014-11-22T00:04:24Z

← Older revision		Revision as of 00:04, 22 November 2014
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	=== Treasurer's Report ===		=== Treasurer's Report ===
	*[~~Treasurer's~~ Report ~~(Month) (Year)~~]		* [https://docs.google.com/a/edmontonbikes.ca/document/d/1r9uIvkfbfcUfzXL7QY0aBRJhfTCjdGiLeSdGgwPrDwI/edit Sept and Oct 2014 Financial Report] - submitted by Neil Nov 15

	=== Executive Director's Report ===		=== Executive Director's Report ===
	*[ED Report (Month) (Year)]		* [https://docs.google.com/a/edmontonbikes.ca/file/d/0ByPA_mxTBvz1eW1URnpsbzE2NGM/edit Updated 2014 Annual Report] - submitted by Chris Nov 5
			* [ED Report (Month) (Year)]

	=== BikeWorks Report ===		=== BikeWorks Report ===
	*[BikeWorks Report (~~Month) (Year~~)]		*[https://docs.google.com/a/edmontonbikes.ca/document/d/1JlMe91dzAYOYNckjROvDFmRDppehf5eteu1dpWlyuA4/edit BikeWorks Report Oct 2014] - submitted by Coreen Nov 12 (Nov 10 courtesy email re late submission)

	~~=== Advocacy Committee Report ===~~
	*[Advocacy Committee Report (Month) (Year)]

	~~=== H.R. Committee Report ===~~
	*[H.R. Committee Report (Month) (Year)]

	~~=== Policy Committee Report ===~~
	*[Policy Committee Report (Month) (Year)]

	~~=== Strategic Planning Committee Report ===~~
	*[Strategic Planning Committee Report (Month) (Year)]

	== Current & Completed Business ==		== Current & Completed Business ==
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	* '''Everyone''' sign reports that you have reviewed each month.		* '''Everyone''' sign reports that you have reviewed each month.
	* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.		* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.
	*		* Nov 2013: '''Executive Committee''' (Leila, Sarah, Anna, Carlos) will pursue a Servus credit card for EBC in the name of the Executive Director. June 2014: '''Anna''' will check with Servus to clarify what status of card application is...
	*		* Feb 2014: '''Kristen/Policy Committee''' will incorporate petty cash max in future Financial policy.
			* April/Jun/Aug 2014: '''Chris Co''' will draft an Advocacy Coordinator description by April 25 and pass to Chris Chan for posting. '''Chris Co''' will send to '''Caylie''' for review. Final position will be posted to Advocacy listserv. August: '''Chris Co''' will send to Caylie before Sept meeting.
			* May 2014: '''Executive Committee''' (Leila, Sarah, Carlos, Anna) will create an info sheet outlining the expense reimbursement process. (i.e. a policy or procedure for how to get reimbursements)
			* May 2014: '''Doug''' will follow up with Bern re: Hazard Assessments and coordinate to get this done.
			* June/Aug 2014: '''Caylie''' will write draft job description for bike builder, workshop instructor, admin position and send to staff. '''Chris, Coreen''' to present draft to volunteers by end of August 2014. August update: Need clarification about whether this is happening.
			* June 2014: '''Leila''' will contact Micah and coordinate closing TD and RBC accounts.
			* Aug 2014: '''HR Committee''' will meet with Coreen to discuss solutions to interpersonal issues at BW. Sept update: Coreen has been meeting with individuals. HR Committee could help with creating a more formal process for this would be useful.
			* Sept 2014: '''Steve''' will ask his contact (dad) about quote and sourcing used seacans.
			* Oct 2014: '''Sarah''' will submit ABBCC report to all sponsors by November 10.
			* Oct 2014: '''Doug''' will report on status of charitable application completion.

	'''COMPLETED'''		'''COMPLETED'''
	*		* Aug 2014: '''Sarah, Doug''' will email for some quotes for First Aid training. Will check into getting hazard assessment/safety audits at our location at same time as training.
	*		* Aug 2014: '''Carlos''' will ask Servus if we can get 2 deposit cards. '''Anna''' will make a deposit before sept. Sept update: '''Anna''' and other signatory will go to Servus to get deposit cards.
			* Oct 2014: '''Chris Ch''' will submit updated Annual Report with edits as discussed.
			* Oct 2014: '''Everyone''' will engage at least 3 people/places in the next week to recruit board candidates.
			* Oct 2014: '''Sarah''' will contact Alexey re appointment for interim board position


	=== ~~Business Item 1~~ (__ min)===		=== AB Bicycle Commuters Conference Report (10 min)===
	*		* Tabled from Oct meeting
			* EBC funded 4 registrations and board asked that they each provide a personal report-back on what they learned.
			* Official report from the organizing committee to all sponsors to be provided by November 10, 2014.
	* Discussion notes:		* Discussion notes:
	**		**
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	* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).		* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).

	=== ~~Business Item 2~~ (__ min)===		=== Charitable Status Application (10 min)===
	*		* Update from Doug on status of application.
	* Discussion notes:		* Discussion notes:
	**		**

Anna Vesala: /* Approval of Agenda, Minutes, Reports (5 min) */

2014-11-04T06:16:42Z

Approval of Agenda, Minutes, Reports (5 min)

← Older revision		Revision as of 06:16, 4 November 2014
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	* via email vote on October 28-31:		* via email vote on October 28-31:
	** <span style="background: yellow;">Motion:</span> To approve the [http://edmontonbikes.ca/w/Board_Minutes_October_2014 October 2014] minutes. Moved by Anna, seconded by Steve. Abstentions: Chris Co, Doug, Sarah, Matt. '''Motion Carried.'''		** <span style="background: yellow;">Motion:</span> To approve the [http://edmontonbikes.ca/w/Board_Minutes_October_2014 October 2014] minutes. Moved by Anna, seconded by Steve. Abstentions: Chris Co, Doug, Sarah, Matt. '''Motion Carried.'''
	~~the [http://edmontonbikes.ca/w/Board_Minutes_October_2014 October 2014] minutes,~~
	* <span style="background: yellow;">Motion:</span> To approve this November agenda and reports as presented below. Motioned by . Seconded by . '''Motion Failed/Carried.'''		* <span style="background: yellow;">Motion:</span> To approve this November agenda and reports as presented below. Motioned by . Seconded by . '''Motion Failed/Carried.'''

Anna Vesala: /* Approval of Agenda, Minutes, Reports (5 min) */

2014-11-04T05:59:41Z

Approval of Agenda, Minutes, Reports (5 min)

← Older revision		Revision as of 05:59, 4 November 2014
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	== Approval of Agenda, Minutes, Reports (5 min) ==		== Approval of Agenda, Minutes, Reports (5 min) ==
	* <span style="background: yellow;">Motion:</span> To approve ~~this November agenda~~, the [http://edmontonbikes.ca/w/Board_Minutes_October_2014 October 2014] minutes, and reports as presented below. Motioned by . Seconded by . '''Motion Failed/Carried.'''		* via email vote on October 28-31:
			** <span style="background: yellow;">Motion:</span> To approve the [http://edmontonbikes.ca/w/Board_Minutes_October_2014 October 2014] minutes. Moved by Anna, seconded by Steve. Abstentions: Chris Co, Doug, Sarah, Matt. '''Motion Carried.'''
			the [http://edmontonbikes.ca/w/Board_Minutes_October_2014 October 2014] minutes,
			* <span style="background: yellow;">Motion:</span> To approve this November agenda and reports as presented below. Motioned by . Seconded by . '''Motion Failed/Carried.'''

	=== President's Report ===		=== President's Report ===
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	=== Strategic Planning Committee Report ===		=== Strategic Planning Committee Report ===
	*[Strategic Planning Committee Report (Month) (Year)]		*[Strategic Planning Committee Report (Month) (Year)]


	== Current & Completed Business ==		== Current & Completed Business ==

Anna Vesala: Created page with "'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.''''' == EBC Board Meeting Minutes for November 19, 2014 == ..."

2014-08-22T23:33:22Z

Created page with "'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.''''' == EBC Board Meeting Minutes for November 19, 2014 == ..."

New page

'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''

== EBC Board Meeting Minutes for November 19, 2014 ==

Board meetings are open to the EBC members and the public.

* Location: TBA
* Start Time: 6:30pm

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair:
* Minute-taker:
* Food by:
* Board attendance:
* Staff attendance:
* Regrets:
* Absent:
* Guests:

== Call to Order ==
* Meeting called to order by at pm.

== Logistics for Next Meeting ==
* Date:
* Location:
* Chair:
* Minute-taker:
* Food by:

== Approval of Agenda, Minutes, Reports (5 min) ==
* Motion: To approve this November agenda, the [http://edmontonbikes.ca/w/Board_Minutes_October_2014 October 2014] minutes, and reports as presented below. Motioned by . Seconded by . '''Motion Failed/Carried.'''

=== President's Report ===
*[President's Report (Month) (Year)]

=== Treasurer's Report ===
*[Treasurer's Report (Month) (Year)]

=== Executive Director's Report ===
*[ED Report (Month) (Year)]

=== BikeWorks Report ===
*[BikeWorks Report (Month) (Year)]

=== Advocacy Committee Report ===
*[Advocacy Committee Report (Month) (Year)]

=== H.R. Committee Report ===
*[H.R. Committee Report (Month) (Year)]

=== Policy Committee Report ===
*[Policy Committee Report (Month) (Year)]

=== Strategic Planning Committee Report ===
*[Strategic Planning Committee Report (Month) (Year)]

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' log your [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AkwWWHPTzO0vdG1IdkU4UmJEZkExaFlSakpQdkR4bWc&usp=drive_web#gid=0 2014 board volunteer hours] for the past month.
* '''Everyone''' sign reports that you have reviewed each month.
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.
*
*

'''COMPLETED'''
*
*

=== Business Item 1 (__ min)===
*
* Discussion notes:
**
**

* Motion: To ___. Moved by , seconded by . '''Motion Failed/Carried.'''
* Action Items: '''name''' will ____ by (date).

=== Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== New Business ==

=== New Business Item 1 (__ min)===
*
* Discussion notes:
**
**

* Motion: To ___. Moved by , seconded by . '''Motion Failed/Carried.'''
* Action Items: '''name''' will ____ by (date).

=== New Business Item 2 (__ min)===
*
* Discussion notes:
**
**

== In Camera Session (__ min)==
* Motion: To go [https://en.wikipedia.org/wiki/In_camera in camera]. Moved by , seconded by . '''Motion Failed/Carried.'''
* Please list how long you believe your topic will take to discuss:
**
**

* Motion: To close the [https://en.wikipedia.org/wiki/In_camera in camera] discussion. Moved by , seconded by . '''Motion Failed/Carried.'''

== Adjournment ==
* Motion: To adjourn the meeting. Moved by , seconded by . '''Motion Failed/Carried.'''

[[Category:minutes]]
[[Category:2013-2014 Board minutes]]