Board Minutes May 2024 - Revision history

Adam.burgess: /* Bike Valet Parking on Saturdays for the Old Strathcona Farmers' Market */

2024-05-16T02:28:28Z

Bike Valet Parking on Saturdays for the Old Strathcona Farmers' Market

← Older revision		Revision as of 02:28, 16 May 2024
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	=== Bike Valet Parking on Saturdays for the Old Strathcona Farmers' Market ===		=== Bike Valet Parking on Saturdays for the Old Strathcona Farmers' Market ===
	* It would be across 83 Ave in the parklet. We'd have to rent the space from CoE $28/h (which is ironic because the market gets the car parking for free); OSBA would give us $500-1000k, which might not go far. Marcel's building is ~~there~~ and would offer some storage space for free (packs down to 8' tubes). The idea for valet parking came from the market-- apparently they've had feedback that this is wanted. Won't be subsidized out of BE's $s-- some more funding would have to emerge. It could be an opportunity to maintain our profile on the south side, maybe promote Bike Index. Could ask for donations, sell memberships. Would require at least 4 volunteers-- might be good to identify those ppl before planning to go forward (Marcel might do so in the next few wks)-- important that we're not poaching volunteers from the shop. There is a precedent that those ppl get an honorarium (there was funding for that downtown last year). Sarah thinks it's a great idea and would come to help out some of those Saturdays.		* It would be across 83 Ave in the parklet. We'd have to rent the space from CoE $28/h (which is ironic because the market gets the car parking for free); OSBA would give us $500-1000k, which might not go far. Marcel's apartment building is adjacent and would offer some storage space for free (packs down to 8' tubes). The idea for valet parking came from the market-- apparently they've had feedback that this is wanted. Won't be subsidized out of BE's $s-- some more funding would have to emerge. It could be an opportunity to maintain our profile on the south side, maybe promote Bike Index. Could ask for donations, sell memberships. Would require at least 4 volunteers-- might be good to identify those ppl before planning to go forward (Marcel might do so in the next few wks)-- important that we're not poaching volunteers from the shop. There is a precedent that those ppl get an honorarium (there was funding for that downtown last year). Sarah thinks it's a great idea and would come to help out some of those Saturdays.

	=== Keith's item re: email ===		=== Keith's item re: email ===

Adam.burgess: /* Creation of Fundraising Committee */

2024-05-16T02:27:29Z

Creation of Fundraising Committee

← Older revision		Revision as of 02:27, 16 May 2024
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	\|result=		\|result=
	}}		}}
	* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).

	=== HR & Operations Committee ===		=== HR & Operations Committee ===

Adam.burgess: /* WRR & CoE 20 Bike Clinics Projects (__ min) */

2024-05-16T02:25:34Z

WRR & CoE 20 Bike Clinics Projects (__ min)

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	=== WRR & CoE 20 Bike Clinics Projects (__ min)===		=== WRR & CoE 20 Bike Clinics Projects (__ min)===

	* HR Committee was to liaise with staff regarding feasibility, scheduling.

	* Discussion notes: On WRR, we were funded for the full amount we asked for. $20k for bike repair tools and supplies to go out to the participating (maximum 5) community leagues. $16k for program oversight, including 400h of program coordinator work. Outreach work would have to start now, most work would start in July through next spring, with reporting finished in May. Possibly a renewable project. No staff member to lead this has emerged-- Coreen feels the shop managers won't have capacity-- there will still be a lot of figuring-out the transition to a single shop even in July after the move. Luckily the grant is written such that a separate program coordinator can be recruited. Jonathan has connections that may be helpful in recruiting community leagues. Heather mentions that part of the framing of the proposal was in terms of communities with lower incomes and more new Canadians.		* Discussion notes: On WRR, we were funded for the full amount we asked for. $20k for bike repair tools and supplies to go out to the participating (maximum 5) community leagues. $16k for program oversight, including 400h of program coordinator work. Outreach work would have to start now, most work would start in July through next spring, with reporting finished in May. Possibly a renewable project. No staff member to lead this has emerged-- Coreen feels the shop managers won't have capacity-- there will still be a lot of figuring-out the transition to a single shop even in July after the move. Luckily the grant is written such that a separate program coordinator can be recruited. Jonathan has connections that may be helpful in recruiting community leagues. Heather mentions that part of the framing of the proposal was in terms of communities with lower incomes and more new Canadians.

Adam.burgess: /* H.R. Committee Report */

2024-05-16T02:21:47Z

H.R. Committee Report

← Older revision		Revision as of 02:21, 16 May 2024
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	=== H.R. Committee Report ===		=== H.R. Committee Report ===
	They had a meeting and talked about ~~bring~~ Jonathan into his role, talked with staff about possible roles for them going forward.		They had a meeting and talked about bringing Jonathan into his role, talked with staff about possible roles for them going forward.

	Jonathan spoke to staff and reported back to committee on a plan for the shop closure, and roles and responsibilities in the unified Downtown shop-- from his perspective the staff have this worked out, and just need board available to support. It was decided that Jonathan would attend every other shop manager's meeting, and maintain open lines of communication with shop managers in between.		Jonathan spoke to staff and reported back to committee on a plan for the shop closure, and roles and responsibilities in the unified Downtown shop-- from his perspective the staff have this worked out, and just need board available to support. It was decided that Jonathan would attend every other shop manager's meeting, and maintain open lines of communication with shop managers in between.

Adam.burgess: /* President's Report */

2024-05-16T01:43:01Z

President's Report

← Older revision		Revision as of 01:43, 16 May 2024
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	=== President's Report ===		=== President's Report ===
	*Keith apologizes for no written report in the last 2 wks. Has been updating financial forecasting. Had convo with counsellor Knack in the bicycle lane. Interfaced with Jonathan re handing over the Grant MacEwan bike library project to him. Received instructions on sending out email to members.		*Keith apologizes for no written report in the last 2 wks. Has been updating financial forecasting. Had convo with counsellor Knack in the bicycle lane. Interfaced with Jonathan re handing over the Grant MacEwan bike library project to him (ACTION ITEM for Jonathan?). Received instructions on sending out email to members.

	ACTION ITEM: Someone to take over the outstanding CIP grant reporting & communicate with outgoing president Stephen as to the status of that-- Marcel.		ACTION ITEM: Someone to take over the outstanding CIP grant reporting & communicate with outgoing president Stephen as to the status of that-- Marcel.

	ACTION ITEM: Keith to email membership re: audit, what’s going on with BE’s governance, and special volunteers we might be looking for ~~(pending further discussion tonight)~~.		ACTION ITEM: Keith to email membership re: audit, what’s going on with BE’s governance, and special volunteers we might be looking for.

	=== Treasurer's Report ===		=== Treasurer's Report ===

Adam.burgess: /* Adjournment */

2024-05-14T04:00:08Z

Adjournment

← Older revision		Revision as of 04:00, 14 May 2024
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	== Adjournment ==		== Adjournment ==
	{{Motion		{{Motion
	\|motion=To adjourn the meeting at ~~__pm~~.		\|motion=To adjourn the meeting at _10_pm.
	\|first=		\|first= Adam
	\|second=		\|second= Keith
	\|yes=		\|yes= all
	\|no=		\|no= none
	\|abstain=		\|abstain=
	\|result=		\|result=

Adam.burgess: /* In Camera Session */

2024-05-14T03:59:32Z

In Camera Session

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	{{Motion		{{Motion
	\|motion=To move out of camera]</i> discussion.		\|motion=To move out of camera]</i> discussion.
	\|first=		\|first= Heather
	\|second=		\|second= Keith
	\|yes=		\|yes= all
	\|no=		\|no= none
	\|abstain=		\|abstain=
	\|result=		\|result=

Adam.burgess: /* Attendance */

2024-05-14T03:58:13Z

Attendance

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	* Staff attendance: Coreen		* Staff attendance: Coreen
	* Regrets:		* Regrets:
	* Absent:		* Absent: Daniel
	* Guests:		* Guests:

Adam.burgess: /* In Camera Session */

2024-05-14T02:42:40Z

In Camera Session

← Older revision		Revision as of 02:42, 14 May 2024
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	{{Motion		{{Motion
	\|motion=To move <i>in camera</i>.		\|motion=To move <i>in camera</i>.
	\|first=		\|first= Heather
	\|second=		\|second= Sarah
	\|yes=		\|yes= all
	\|no=		\|no= none
	\|abstain=		\|abstain=
	\|result=		\|result=
	}}		}}
	* Please list how long you believe your topic will take to discuss:
	** Name (___ min)
	** Name (___ min)

	{{Motion		{{Motion
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	\|result=		\|result=
	}}		}}


	== Adjournment ==		== Adjournment ==

Adam.burgess: /* Keith's item re: email */

2024-05-14T02:41:46Z

Keith's item re: email

← Older revision		Revision as of 02:41, 14 May 2024
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	=== Keith's item re: email ===		=== Keith's item re: email ===
	*		* Who can help monitor the info@bikeedmonton email? Currently the staff have access-- but it is a big job for them. No volunteers .... to reflect on.

	== <i>In Camera</i> Session ==		== <i>In Camera</i> Session ==