Board Minutes May 2023 - Revision history

Marcel.huculak: /* Executive Director's Report (10 min) */

2023-06-08T22:04:34Z

Executive Director's Report (10 min)

← Older revision		Revision as of 22:04, 8 June 2023
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	=== Executive Director's Report (10 min) ===		=== Executive Director's Report (10 min) ===
	Mostly from the newsletter		* Mostly from the newsletter
	Susanne resignation and benefits changes		* Susanne resignation and benefits changes
	Fee changes are being implemented. No negative feedback received.		* Fee changes are being implemented. No negative feedback received.

	== Approval of Agenda, Minutes, Reports (5 min) ==		== Approval of Agenda, Minutes, Reports (5 min) ==

Marcel.huculak at 22:03, 8 June 2023

2023-06-08T22:03:23Z

← Older revision		Revision as of 22:03, 8 June 2023
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	* Board attendance: Kelly Granigan, Marcel Huculak, Andi Eng, Jason Wang, Michelle Bourdon, Ceileigh Cunningham, Charlotte Thomasson, Maxine Myre, Stephen Paskuluk, Alexandra Stout, John Fuller, Matt Hoyt (late)		* Board attendance: Kelly Granigan, Marcel Huculak, Andi Eng, Jason Wang, Michelle Bourdon, Ceileigh Cunningham, Charlotte Thomasson, Maxine Myre, Stephen Paskuluk, Alexandra Stout, John Fuller, Matt Hoyt (late)
	* Staff attendance: Greg Glatz		* Staff attendance: Greg Glatz
	* Regrets: ~~Matt Hoyt,~~ John Fuller		* Regrets: John Fuller
	* Absent:		* Absent:
	* Guests:		* Guests:

	== Call to Order ==		== Call to Order ==
	* Meeting called to order at 7: PM		* Meeting called to order at 7:06PM

	== Logistics for Next Meeting ==		== Logistics for Next Meeting ==
	* Date: June 12, 2023, 7pm		* Date: June 12, 2023, 7pm
	* Location: Google Meet		* Location: Google Meet
	* Chair:		* Chair: Kelly
	* Minute-taker:		* Minute-taker:

	== Discussion of agenda (5 min) ==		== Discussion of agenda (5 min) ==
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	=== Executive Director's Report (10 min) ===		=== Executive Director's Report (10 min) ===
			Mostly from the newsletter
			Susanne resignation and benefits changes
			Fee changes are being implemented. No negative feedback received.

	== Approval of Agenda, Minutes, Reports (5 min) ==		== Approval of Agenda, Minutes, Reports (5 min) ==
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	\|no=		\|no=
	\|abstain=		\|abstain=
	\|result=		\|result= Passed
	}}		}}

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	=== Board and Committee Evaluations (15 min) ===		=== Board and Committee Evaluations (15 min) ===
	* ~~Some words~~		* Due in June,
			* Questionnaire to come out next week
			* Committee Chairs responsible to set up meetings to review the results
			* Kelly to create questionnaire/forms to be sent out, maybe with Greg’s help to membership


	=== Staffing for Community Events (20 min) ===		=== Staffing for Community Events (20 min) ===
			* Usually have a good base of volunteers with an honorarium, but response was poor for planned events this spring. Did an improved call out based on feedback and still got no further response.

			* Proposed to offer an hourly wage to volunteers, was approved at the Executive Committee meeting. We’ve canceled May tune-up events but will proceed with bike parking events.
			City wants our bike racks for 29 events this year, but we need to think about our other non-city events that we serve (River Hawks, Folk Fest, K Days, M Days, Symphony Under the Sky, Pigeon Poo in the Eye) - a “Both And” approach, which will need negotiation.

			* We will create a volunteer list for people named Stephen, because he never saw an invite; same for people named Michelle (that is, we are probably missing some volunteer lists and thus our response was not as good as it could have been).

	=== Voicemail and Phone System (15 min) ===		=== Voicemail and Phone System (15 min) ===
			* Our phone system tries to account for all possibilities - outgoing message is 2:20 with lots of options. Feedback is that it is too long.
			* Has been changed to direct people to website, may need provisions for people without web access. People can still leave a voice message with a call back number.
			* Could we change our subscription with Ring Central? We pay about $1000 per year. Will check with Chris Chan re: options, features etc.

	=== Draft Donor Recognition Policy (20 min) ===		=== Draft Donor Recognition Policy (20 min) ===
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	=== increasing volunteer responsibilities to increase shop hours (20 min) ===		=== increasing volunteer responsibilities to increase shop hours (20 min) ===
			* Some access limited by our system; there are some frustrations with our system expressed by our members. There are options to increase capacity:
			* Wait lists to draw from
			* Add 30 minutes to each day we’re open
			* Add a new day to our schedule
			* Develop a volunteer base that is comfortable with committing to specific hours that allows us to be more predictable.
			* Will be risks to take on if relying more on volunteers and we will need to manage those risks
			* Is an operational issue and we will try to build capacity this year (i.e. recognise this problem will not be solved quickly and easily)
			* Will be on the staff meeting agenda for tomorrow.
			* Are there any big concerns with putting a bigger shift/responsibility on volunteers? None expressed.

	== Optional items pending time ==		== Optional items pending time ==

	=== Potential New Projects (20 min) ===		=== Potential New Projects (20 min)(did not discuss) ===

	* Review Pet Projects list to see what we want to take on next, and who will do it.		* Review Pet Projects list to see what we want to take on next, and who will do it.
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	** Guerrilla bike repair street crew		** Guerrilla bike repair street crew

	== <i>In Camera</i> Session ==		== <i>In Camera</i> Session (not required) ==

	~~{{Motion~~
	~~\|motion= To move into in camera session with Dr. Greg Glatz as guest~~
	~~\|first=~~
	~~\|second=~~
	~~\|yes=~~
	~~\|no=~~
	~~\|abstain=~~
	~~\|result=~~
	}}

	* Name (time estimate)

	~~{{Motion~~
	~~\|motion= To move out of in camera session~~
	~~\|first=~~
	~~\|second=~~
	~~\|yes=~~
	~~\|no=~~
	~~\|abstain=~~
	~~\|result=~~
	}}

	== Adjournment ==		== Adjournment ==
	{{Motion		{{Motion
	\|motion=To adjourn the meeting at pm.		\|motion=To adjourn the meeting at 8:19 pm.
	\|first=		\|first=
	\|second=		\|second=

Marcel.huculak at 21:46, 8 June 2023

2023-06-08T21:46:57Z

← Older revision		Revision as of 21:46, 8 June 2023
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	=== Board and Committee Evaluations (15 min) ===		=== Board and Committee Evaluations (15 min) ===
			* Some words

	=== Staffing for Community Events (20 min) ===		=== Staffing for Community Events (20 min) ===

Andi.eng: /* Attendance */

2023-05-09T01:16:53Z

Attendance

← Older revision		Revision as of 01:16, 9 May 2023
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	* Meeting Chair: Kelly Granigan		* Meeting Chair: Kelly Granigan
	* Minute-taker: Marcel Huculak		* Minute-taker: Marcel Huculak
	* Board attendance: Kelly Granigan, Marcel Huculak, Andi Eng, Jason Wang, Michelle Bourdon, Ceileigh Cunningham, Charlotte Thomasson, Maxine Myre, Stephen Paskuluk, Alexandra Stout, John Fuller		* Board attendance: Kelly Granigan, Marcel Huculak, Andi Eng, Jason Wang, Michelle Bourdon, Ceileigh Cunningham, Charlotte Thomasson, Maxine Myre, Stephen Paskuluk, Alexandra Stout, John Fuller, Matt Hoyt (late)
	* Staff attendance: Greg Glatz		* Staff attendance: Greg Glatz
	* Regrets: Matt Hoyt, John Fuller		* Regrets: Matt Hoyt, John Fuller

Andi.eng: /* Approval of Agenda, Minutes, Reports (5 min) */

2023-05-09T01:15:25Z

Approval of Agenda, Minutes, Reports (5 min)

← Older revision		Revision as of 01:15, 9 May 2023
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	== Approval of Agenda, Minutes, Reports (5 min) ==		== Approval of Agenda, Minutes, Reports (5 min) ==
	{{Motion		{{Motion
	\|motion=To approve this ~~April~~ agenda, the April 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_April_2023 minutes], and reports as presented		\|motion=To approve this May agenda, the April 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_April_2023 minutes], and reports as presented
	\|first=		\|first=
	\|second=		\|second=
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	\|result=		\|result=
	}}		}}


	== Current & Completed Business ==		== Current & Completed Business ==

Andi.eng: /* Attendance */

2023-05-09T01:13:29Z

Attendance

← Older revision		Revision as of 01:13, 9 May 2023
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	* Meeting Chair: Kelly Granigan		* Meeting Chair: Kelly Granigan
	* Minute-taker: Marcel Huculak		* Minute-taker: Marcel Huculak
	* Board attendance: Kelly Granigan, Marcel Huculak, Andi Eng, Jason Wang, Michelle Bourdon, Ceileigh Cunningham, Charlotte Thomasson, Maxine Myre, Stephen Paskuluk, Alexandra Stout		* Board attendance: Kelly Granigan, Marcel Huculak, Andi Eng, Jason Wang, Michelle Bourdon, Ceileigh Cunningham, Charlotte Thomasson, Maxine Myre, Stephen Paskuluk, Alexandra Stout, John Fuller
	* Staff attendance: Greg Glatz		* Staff attendance: Greg Glatz
	* Regrets: Matt Hoyt, John Fuller		* Regrets: Matt Hoyt, John Fuller

Andi.eng: /* Attendance */

2023-05-09T01:09:16Z

Attendance

← Older revision		Revision as of 01:09, 9 May 2023
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	* Meeting Chair: Kelly Granigan		* Meeting Chair: Kelly Granigan
	* Minute-taker: Marcel Huculak		* Minute-taker: Marcel Huculak
	* Board attendance: Kelly Granigan, Marcel Huculak, Andi Eng, Jason Wang, Michelle Bourdon, Ceileigh Cunningham, Charlotte Thomasson, Maxine Myre, Stephen Paskuluk		* Board attendance: Kelly Granigan, Marcel Huculak, Andi Eng, Jason Wang, Michelle Bourdon, Ceileigh Cunningham, Charlotte Thomasson, Maxine Myre, Stephen Paskuluk, Alexandra Stout
	* Staff attendance: Greg Glatz		* Staff attendance: Greg Glatz
	* Regrets: Matt Hoyt, John Fuller		* Regrets: Matt Hoyt, John Fuller

Andi.eng: /* Attendance */

2023-05-09T01:08:22Z

Attendance

← Older revision		Revision as of 01:08, 9 May 2023
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	== Attendance ==		== Attendance ==
	* Meeting Chair:		* Meeting Chair: Kelly Granigan
	* Minute-taker:		* Minute-taker: Marcel Huculak
	* Board attendance:		* Board attendance: Kelly Granigan, Marcel Huculak, Andi Eng, Jason Wang, Michelle Bourdon, Ceileigh Cunningham, Charlotte Thomasson, Maxine Myre, Stephen Paskuluk
	* Staff attendance:		* Staff attendance: Greg Glatz
	* Regrets: ~~Jason Wang,~~ Matt Hoyt		* Regrets: Matt Hoyt, John Fuller
	* Absent:		* Absent:
	* Guests:		* Guests:

Kelly.granigan: /* Draft Donor Recognition Policy (20 min) */

2023-05-09T00:57:33Z

Draft Donor Recognition Policy (20 min)

← Older revision		Revision as of 00:57, 9 May 2023
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	=== Draft Donor Recognition Policy (20 min) ===		=== Draft Donor Recognition Policy (20 min) ===
			[https://docs.google.com/document/d/1kPc5T3P8es1o18bQ_LKg9wIPBBipUWMKWoZxjcgm3rI/edit?usp=share_link Draft Donor Recognition Policy]

	=== increasing volunteer responsibilities to increase shop hours (20 min) ===		=== increasing volunteer responsibilities to increase shop hours (20 min) ===

Kelly.granigan: /* Governance Committee Report */

2023-05-09T00:57:01Z

Governance Committee Report

← Older revision		Revision as of 00:57, 9 May 2023
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	=== Governance Committee Report ===		=== Governance Committee Report ===
			[https://docs.google.com/document/d/1gaZilCGbebf8ECMCH-aTrl0rjsMWQG3xUP6YQym3Fuk/edit?usp=share_link Governance Committee Report]

	=== South Shop Ad-hoc Working Group ===		=== South Shop Ad-hoc Working Group ===