Board Minutes May 2017 - Revision history

Cwc at 09:49, 11 November 2017

2017-11-11T09:49:17Z

← Older revision		Revision as of 09:49, 11 November 2017
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	'''''These minutes ~~are not yet~~ approved~~. They are scheduled for review and approval~~ at the ~~upcoming~~ board meeting.'''''		'''''These minutes were approved at the [[Board Minutes June 2017\|June 2017]] board meeting.'''''

	== EBC Board Meeting Minutes for May 2017 ==		== EBC Board Meeting Minutes for May 2017 ==

Derekpluim: /* Adjournment */

2017-05-09T01:56:35Z

Adjournment

← Older revision		Revision as of 01:56, 9 May 2017
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	{{Motion		{{Motion
	\|motion=To adjourn the meeting at pm.		\|motion=To adjourn the meeting at pm.
	\|first=		\|first= Jon
	\|second=		\|second= Jasmine
	\|yes= 0		\|yes= 10
	\|no=0		\|no=0
	\|abstain=0		\|abstain=0

Derekpluim: /* New Business Item 3: Board Succession Planning (Nancy 10 min) */

2017-05-09T01:45:08Z

New Business Item 3: Board Succession Planning (Nancy 10 min)

← Older revision		Revision as of 01:45, 9 May 2017
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	=== New Business Item 3: Board Succession Planning (Nancy 10 min)===		=== New Business Item 3: Board Succession Planning (Nancy 10 min)===
	* Discussion notes:		* Discussion notes:
	Our succession planning needs to look at recruiting a new President. Jon is coming up to the end of his 4-year term. Although, he would likely stay on as a director. Jon's last day as President is ~~Dec.~~ 31st, 2017.		Our succession planning needs to look at recruiting a new President. Jon is coming up to the end of his 4-year term. Although, he would likely stay on as a director. Jon's last day as President is December 31st, 2017.

	=== New Business Item 4: We are running a pretty serious deficit (Geoff)===		=== New Business Item 4: We are running a pretty serious deficit (Geoff)===

Derekpluim: /* New Business Item 3: Board Succession Planning (Nancy 10 min) */

2017-05-09T01:44:05Z

New Business Item 3: Board Succession Planning (Nancy 10 min)

← Older revision		Revision as of 01:44, 9 May 2017
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	=== New Business Item 3: Board Succession Planning (Nancy 10 min)===		=== New Business Item 3: Board Succession Planning (Nancy 10 min)===
	* Discussion notes:		* Discussion notes:
	Our succession planning needs to look at recruiting a new President. Jon is coming up to the end of his 4-year term. Although, he would likely stay on as a director.		Our succession planning needs to look at recruiting a new President. Jon is coming up to the end of his 4-year term. Although, he would likely stay on as a director. Jon's last day as President is Dec. 31st, 2017.



	=== New Business Item 4: We are running a pretty serious deficit (Geoff)===		=== New Business Item 4: We are running a pretty serious deficit (Geoff)===

Derekpluim: /* New Business Item 2: Employee banked overtime hours (Jonathan 10 min) */

2017-05-09T01:42:03Z

New Business Item 2: Employee banked overtime hours (Jonathan 10 min)

← Older revision		Revision as of 01:42, 9 May 2017
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	=== New Business Item 2: Employee banked overtime hours (Jonathan 10 min)===		=== New Business Item 2: Employee banked overtime hours (Jonathan 10 min)===
	* Discussion notes:		* Discussion notes:
	At the Executive Committee meeting, there was a discussion to close the shops during the middle two weeks (2nd and 3rd week) of August to catch up on our banked overtime obligations to our staff (and to give our volunteers a reprieve as well).		At the Executive Committee meeting, there was a discussion to close the shops during the middle two weeks (2nd and 3rd week) of August to catch up on our banked overtime obligations to our staff (and to give our volunteers a reprieve as well). Otherwise, the shops are only closed from Christmas Eve to New Years. This is a quick-fix solution, if and after, the shops are closed we can review the outcome and set this mandatory break into our annual calendar. A separate discussion is how did we accumulate this much overtime and how do we prevent this from happening in the future. A shop shut-down could also further the recognition and appreciation of our staff and volunteers. It is an opportunity to possibly raise funds and interest of new volunteers in a similar manner as CKUA, etc.

	{{Motion		{{Motion
	\|motion=		\|motion= To close the shops during the middle two weeks of August to catch up on our banked overtime liability. The dates are to be decieded with staff input.
	\|first=		\|first= Geoff
	\|second=		\|second= Michael
	\|yes= 0		\|yes= 10
	\|no=0		\|no=0
	\|abstain=0		\|abstain=0

Derekpluim: /* Business Item 2 Employing Servus Electronic Funds Transfer for payments (Jonathan 15 min) */

2017-05-09T01:06:05Z

Business Item 2 Employing Servus Electronic Funds Transfer for payments (Jonathan 15 min)

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	=== Business Item 2 Employing Servus Electronic Funds Transfer for payments (Jonathan 15 min)===		=== Business Item 2 Employing Servus Electronic Funds Transfer for payments (Jonathan 15 min)===
	*
	* Discussion notes: If you would like to sign-up for e-transfers from EBC, please send the required information Jon. Jon has proposed two payment runs per month.		* Discussion notes: If you would like to sign-up for e-transfers from EBC, please send the required information Jon. Jon has proposed two payment runs per month.
			*Request to receive payment via Electronic Funds Transfer [https://docs.google.com/document/d/1Xm9CM5jVvZRhyTkVTcvoZJImunHsIjqzJdP2WD5EinY/edit]
	** Request to receive payment via Electronic Funds Transfer [https://docs.google.com/document/d/1Xm9CM5jVvZRhyTkVTcvoZJImunHsIjqzJdP2WD5EinY/edit]

	== New Business ==		== New Business ==

Derekpluim: /* Business Item 2 Employing Servus Electronic Funds Transfer for payments (Jonathan 15 min) */

2017-05-09T01:05:31Z

Business Item 2 Employing Servus Electronic Funds Transfer for payments (Jonathan 15 min)

← Older revision		Revision as of 01:05, 9 May 2017
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	=== Business Item 2 Employing Servus Electronic Funds Transfer for payments (Jonathan 15 min)===		=== Business Item 2 Employing Servus Electronic Funds Transfer for payments (Jonathan 15 min)===
	*		*
	* Discussion notes:		* Discussion notes: If you would like to sign-up for e-transfers from EBC, please send the required information Jon. Jon has proposed two payment runs per month.

	** Request to receive payment via Electronic Funds Transfer [https://docs.google.com/document/d/1Xm9CM5jVvZRhyTkVTcvoZJImunHsIjqzJdP2WD5EinY/edit]		** Request to receive payment via Electronic Funds Transfer [https://docs.google.com/document/d/1Xm9CM5jVvZRhyTkVTcvoZJImunHsIjqzJdP2WD5EinY/edit]

Derekpluim: /* New Business Item 2: Employee banked overtime hours (Jonathan 40 min) */

2017-05-09T01:03:11Z

New Business Item 2: Employee banked overtime hours (Jonathan 40 min)

← Older revision		Revision as of 01:03, 9 May 2017
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	=== New Business Item 2: Employee banked overtime hours (Jonathan 40 min)===		=== New Business Item 2: Employee banked overtime hours (Jonathan 10 min)===
	* Discussion notes:		* Discussion notes:
	At the Executive Committee meeting, there was a discussion to close the shops during the middle two weeks (2nd and 3rd week) of August to catch up on our banked overtime obligations to our staff (and to give our volunteers a reprieve as well).		At the Executive Committee meeting, there was a discussion to close the shops during the middle two weeks (2nd and 3rd week) of August to catch up on our banked overtime obligations to our staff (and to give our volunteers a reprieve as well).

Derekpluim: /* Business Item 1: Transition of YCR2 from EBC to Goodwill (Jonathan 30 min) */

2017-05-09T01:02:37Z

Business Item 1: Transition of YCR2 from EBC to Goodwill (Jonathan 30 min)

← Older revision		Revision as of 01:02, 9 May 2017
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	=== Business Item 1: Transition of YCR2 from EBC to Goodwill (Jonathan 30 min)===		=== Business Item 1: Transition of YCR2 from EBC to Goodwill (Jonathan 30 min)===
	* Discussion notes:		* Discussion notes:
	**		** The details of this motion are included in the President's report. The estimated date to complete the transition will be in the next 3-4 weeks. We will still retain 75% of Molly's time. EBC is still paying some liability insurance for the assets of YCR2. Chris will update our policy to reflect the current relationship between EBC and YCR2 (they will be removed from our insurance).

	{{Motion		{{Motion
	\|motion=To support and enable the transition of the YCR2 program and all YCR2 assets (specifically all YCR2 inventory of adapted bicycles, related parts and accessories and all funds belonging to or accruing to the YCR2 program) from Edmonton Bicycle Commuters Society to Goodwill Industries of Alberta		\|motion=To support and enable the transition of the YCR2 program and all YCR2 assets (specifically all YCR2 inventory of adapted bicycles, related parts and accessories and all funds belonging to or accruing to the YCR2 program) from Edmonton Bicycle Commuters Society to Goodwill Industries of Alberta
	\|first=		\|first= Derek
	\|second=		\|second= Jeremy
	\|yes= 0		\|yes= 10
	\|no=0		\|no=0
	\|abstain=0		\|abstain=0

Derekpluim: /* Call to Order */

2017-05-09T00:54:19Z

Call to Order

← Older revision		Revision as of 00:54, 9 May 2017
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	== Call to Order ==		== Call to Order ==
	* Meeting called to order by ~~[x]~~ at 6:30 pm.		* Meeting called to order by Jon at 6:30 pm.

	== Logistics for Next Meeting ==		== Logistics for Next Meeting ==