Board Minutes May 2015 - Revision history

Cwc at 09:55, 11 November 2017

2017-11-11T09:55:32Z

← Older revision		Revision as of 09:55, 11 November 2017
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	'''''These minutes were approved at the [~~http://edmontonbikes.ca/w/Board_Minutes_June_2015~~ June 2015] board meeting.'''''		'''''These minutes were approved at the [[Board Minutes June 2015\|June 2015]] board meeting.'''''

	== EBC Board Meeting Minutes for May 27, 2015 ==		== EBC Board Meeting Minutes for May 27, 2015 ==

Anna Vesala at 23:02, 7 July 2015

2015-07-07T23:02:53Z

← Older revision		Revision as of 23:02, 7 July 2015
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	'''''These minutes ~~are not yet~~ approved~~. They are scheduled for review and approval~~ at the ~~upcoming~~ board meeting.'''''		'''''These minutes were approved at the [http://edmontonbikes.ca/w/Board_Minutes_June_2015 June 2015] board meeting.'''''

	== EBC Board Meeting Minutes for May 27, 2015 ==		== EBC Board Meeting Minutes for May 27, 2015 ==

Anna Vesala: /* President's Report */

2015-06-18T01:22:52Z

President's Report

← Older revision		Revision as of 01:22, 18 June 2015
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	Treasurer Resignation		Treasurer Resignation

	* <span style="background: yellow;">Motion:</span> To completely remove Michelle Fisher from all EBC bank accounts at Servus Credit Union ~~(accounts 5078-9008095796, 5078-9008096489, 5078-646317070540)~~ and appoint Jonathan Woelber as interim treasurer and Online Administrator. Moved by Geoff, seconded by Nancy. '''Motion Carried.'''		* <span style="background: yellow;">Motion:</span> To completely remove Michelle Fisher from all EBC bank accounts at Servus Credit Union General account and Casino account and appoint Jonathan Woelber as interim treasurer and Online Administrator. Moved by Geoff, seconded by Nancy. '''Motion Carried.'''
	* <span style="background: lime;">Action Items:</span> ''' Jonathon put together wording for new board member recruitment to put in newletter Chris is about to send out'''		* <span style="background: lime;">Action Items:</span> ''' Jonathon put together wording for new board member recruitment to put in newletter Chris is about to send out'''

Jonathan.Woelber: /* President's Report */

2015-06-17T23:11:16Z

President's Report

← Older revision		Revision as of 23:11, 17 June 2015
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	Treasurer Resignation		Treasurer Resignation

	* <span style="background: yellow;">Motion:</span> To appoint ~~Jonathon~~ as interim treasurer. Moved by Geoff, seconded by Nancy. '''Motion Carried.'''		* <span style="background: yellow;">Motion:</span> To completely remove Michelle Fisher from all EBC bank accounts at Servus Credit Union (accounts 5078-9008095796, 5078-9008096489, 5078-646317070540) and appoint Jonathan Woelber as interim treasurer and Online Administrator. Moved by Geoff, seconded by Nancy. '''Motion Carried.'''
	* <span style="background: lime;">Action Items:</span> ''' Jonathon put together wording for new board member recruitment to put in newletter Chris is about to send out'''		* <span style="background: lime;">Action Items:</span> ''' Jonathon put together wording for new board member recruitment to put in newletter Chris is about to send out'''

	=== Treasurer's Report ===		=== Treasurer's Report ===

Geoffrey.Hansen at 03:20, 28 May 2015

2015-05-28T03:20:14Z

← Older revision		Revision as of 03:20, 28 May 2015
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	<span style="background: lime;">Action Items:</span>		<span style="background: lime;">Action Items:</span>
	* In this newsletter, Chris include advising about open house for ~~discussiong~~ charitable status		* In this newsletter, Chris include advising about open house for discussing charitable status
	* Alexey and Jonathon will prepare a presentation, and share with board before the presentation date		* Alexey and Jonathon will prepare a presentation, and share with board before the presentation date
	* June 16th, Jonathon and Les to coordinate to book a space		* June 16th, Jonathon and Les to coordinate to book a space
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	* [https://docs.google.com/a/edmontonbikes.ca/document/d/1Fy4HGlkoobFnj0WSYn9Hksy6kEZfRrH3fcQ046tdcr8/edit Google Doc of policy]		* [https://docs.google.com/a/edmontonbikes.ca/document/d/1Fy4HGlkoobFnj0WSYn9Hksy6kEZfRrH3fcQ046tdcr8/edit Google Doc of policy]
	* [http://edmontonbikes.ca/w/Conflict_of_Interest_Policy Wiki page of policy]		* [http://edmontonbikes.ca/w/Conflict_of_Interest_Policy Wiki page of policy]

			<span style="background: lime;">Action Items:</span>
			check with Anna to see if she has these, and ask directors that have not signed to sign

	=== Financial Management Policy draft for approval (10 min) - Dan ===		=== Financial Management Policy draft for approval (10 min) - Dan ===
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	*		*
	* Discussion notes:		* Discussion notes:
	**		** Chris left a fair number of suggestions
	**		** Dan will respond to comments, and we will table this until next month

	== New Business ==		== New Business ==
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	* from [http://www.nytimes.com/2012/05/21/technology/from-a-facebook-founder-a-social-network-for-the-office.html NYT article]: "Asana is task-based software, a shared to-do list for the company. Work is assigned and completed by a potentially unending set of teams created on the fly. Tasks can be named and assigned across the company, then shut down or subdivided as the work progresses. People can rank, or have others rank, which of their jobs need attention soonest. If a company wants, anyone can look in on anyone else’s work, offering help and criticism. 'We think of e-mail, in-person meetings, and whiteboards as our competition,' said Justin Rosenstein, Mr. Moskovitz’s co-founder at Asana."		* from [http://www.nytimes.com/2012/05/21/technology/from-a-facebook-founder-a-social-network-for-the-office.html NYT article]: "Asana is task-based software, a shared to-do list for the company. Work is assigned and completed by a potentially unending set of teams created on the fly. Tasks can be named and assigned across the company, then shut down or subdivided as the work progresses. People can rank, or have others rank, which of their jobs need attention soonest. If a company wants, anyone can look in on anyone else’s work, offering help and criticism. 'We think of e-mail, in-person meetings, and whiteboards as our competition,' said Justin Rosenstein, Mr. Moskovitz’s co-founder at Asana."
	* Discussion notes:		* Discussion notes:
	**		** What was the purpose of the presentation
	**		** Might the board want to use this for some projects as well
			** Right now the executive has access, and Geoff (for some projects he is working on)
			** Board members present didn't want a presentation on this

	* <span style="background: yellow;">Motion:</span> To ~~___~~. Moved by , seconded by . '''Motion ~~Failed/~~Carried.'''		=== BWN Lease (10 min) Jonathan, Adrian and Chris Chan===
	* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).		* Board needs to determine renewal term for BWN lease that expires August 31 2015.
			* <span style="background: yellow;">Motion:</span> To authorize Adrian Pearce to negotiate a new lease with the Bike Works North Landlord. Moved by Chris Corrigan , seconded by Nancy . '''Motion Carried.'''

	~~=== BWN Lease (10 min) Jonathan, Adrian and Chris Chan===~~		<span style="background: lime;">Action Items:</span>
	* Board needs to determine renewal term for BWN lease that expires August 31 2015. 5-year lease likely yields the most favourable terms, 3-year lease offers more latitude for EBC to find better space		Jonathon to discuss lease negotiations with Adrian
	* <span style="background: ~~yellow~~;">~~Motion~~:</span> ~~To authorize Adrian Pearce~~ to ~~negotiate a new~~ lease ~~for a ''x-year term''~~ with ~~the Bike Works North Landlord. Moved by , seconded by . '''Motion Failed/Carried.'''~~
	* Discussion notes:
	**
	**

	=== Bike Works Volunteer shortages (20 min) Jonathan===		=== Bike Works Volunteer shortages (20 min) Jonathan===
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	=== ~~New Business Item~~ (__ min)===		=== OHS (5 min)===
			* Contact of Nancy interested in volunteering setting up an Occupational Health and Safety program starting in September.
	~~== <i>In Camera</i> Session (__ min)~~==		* Nancy will coordinate this starting in September
	* ~~<span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera~~ in ~~camera]</i>. Moved by , seconded by . '''Motion Failed/Carried~~.~~'''~~
	* ~~Please list how long you believe your topic~~ will ~~take to discuss:~~
	**
	**

	* <span style="background: yellow;">Motion:</span> To close the <i>[https://en.wikipedia.org/wiki/In_camera in ~~camera]</i> discussion. Moved by , seconded by . '''Motion Failed/Carried.'''~~

	== Adjournment ==		== Adjournment ==
	* <span style="background: yellow;">Motion:</span> To adjourn the meeting. Moved by , seconded by . '''Motion ~~Failed/~~Carried.'''		* <span style="background: yellow;">Motion:</span> To adjourn the meeting. Moved by Dan , seconded by Alexey. '''Motion Carried.'''

	[[Category:minutes]]		[[Category:minutes]]
	[[Category:2013-2014 Board minutes]]		[[Category:2013-2014 Board minutes]]

Geoffrey.Hansen at 02:52, 28 May 2015

2015-05-28T02:52:35Z

@@ Line 91: / Line 91: @@
 === Member Consultation Night about EBC Applying for Charitable Status (10 min) -  Alexey===
 * Update on plans for this event which was post-poned from the May 6 date.
+* Plan to have an open presentation night (EBC membership) before the June Meeting
 === Conflict of Interest Policy Signatures (2 min)===

Geoffrey.Hansen at 02:25, 28 May 2015

2015-05-28T02:25:49Z

← Older revision		Revision as of 02:25, 28 May 2015
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	Verbal Report and discussion:		Verbal Report and discussion:
	Treasurer Resignation		Treasurer Resignation

			* <span style="background: yellow;">Motion:</span> To appoint Jonathon as interim treasurer. Moved by Geoff, seconded by Nancy. '''Motion Carried.'''
			* <span style="background: lime;">Action Items:</span> ''' Jonathon put together wording for new board member recruitment to put in newletter Chris is about to send out'''

	=== Treasurer's Report ===		=== Treasurer's Report ===
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	'''COMPLETED'''		'''COMPLETED'''

	~~=== Motion to appoint Jonathon as interim treasurer ===~~
	* by Geoff seconded Nancy - Motion Carried

	~~ACTION ITEM - put together wording for new board member recruitment to put in newletter Chris is about to send out~~


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	* <span style="background: lime;">Action Items:</span> '''Alexey, Alex, Chris''' will meet/connect to evaluate EBC's continued support of programming (YCR2 and the Spoke in particular); and 2) apply for Charitable Status by June 30 2015 on (date).		* <span style="background: lime;">Action Items:</span> '''Alexey, Alex, Chris''' will meet/connect to evaluate EBC's continued support of programming (YCR2 and the Spoke in particular); and 2) apply for Charitable Status by June 30 2015 on (date).
	* <span style="background: lime;">Action Items:</span> '''Geoff, Nancy ~~and Adrian~~''' will meet/connect to draw up an Executive Director performance plan by June 30 2015 ~~on (date)~~.		* <span style="background: lime;">Action Items:</span> '''Geoff and Nancy''' will meet/connect to draw up an Executive Director performance plan by June 30 2015.
	* <span style="background: lime;">Action Items:</span> '''Dan, Anna and Rachel''' will meet/connect to improve existing and drafting new TOR and Policies to clarify responsibilities and accountabilities for committees and board members by September 30 2015 ~~on (date)~~.		* <span style="background: lime;">Action Items:</span> '''Dan, Anna and Rachel''' will meet/connect to improve existing and drafting new TOR and Policies to clarify responsibilities and accountabilities for committees and board members by September 30 2015.
	* <span style="background: lime;">Action Items:</span> '''~~New Treasurer,~~ Neil and Jonathan''' will meet/connect to conduct a complete EBC Budget Review by September 30. The review should be conducted after EBC Charitable Status and BWN lease issues have been addressed.		* <span style="background: lime;">Action Items:</span> '''Neil and Jonathan''' will meet/connect to conduct a complete EBC Budget Review by September 30. The review should be conducted after EBC Charitable Status and BWN lease issues have been addressed.
	* <span style="background: yellow;">Motion:</span> To ___. Moved by , seconded by . '''Motion Failed/Carried.'''

	=== Member Consultation Night about EBC Applying for Charitable Status (10 min) - Alexey===		=== Member Consultation Night about EBC Applying for Charitable Status (10 min) - Alexey===

Geoffrey.Hansen at 02:15, 28 May 2015

2015-05-28T02:15:21Z

← Older revision		Revision as of 02:15, 28 May 2015
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	'''COMPLETED'''		'''COMPLETED'''

			=== Motion to appoint Jonathon as interim treasurer ===
			* by Geoff seconded Nancy - Motion Carried

			ACTION ITEM - put together wording for new board member recruitment to put in newletter Chris is about to send out

Geoffrey.Hansen at 01:47, 28 May 2015

2015-05-28T01:47:39Z

@@ Line 126: / Line 126: @@
 *Discussion Notes:
+*
+* Jonathon: Short of people for (every) shift, some shifts not open because we don't have enough volunteers
 === New Business Item (__ min)===

Geoffrey.Hansen at 00:49, 28 May 2015

2015-05-28T00:49:38Z

← Older revision		Revision as of 00:49, 28 May 2015
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	== Attendance ==		== Attendance ==
	* Meeting Chair: Jonathan		* Meeting Chair: Jonathan
	* Minute-taker: ~~TBD~~		* Minute-taker: Geoff
	* Food by: Alexey		* Food by: Alexey
	* Board attendance:		* Board attendance: Nancy, Daniel, Alexey, Chris, Jonathon, Geoff
	* Staff attendance:		* Staff attendance: Chris
	* Regrets: Michelle, Anna, Rachel, Alex, Adrian		* Regrets: Michelle, Anna, Rachel, Alex, Adrian
	* Absent:		* Absent:
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	== Call to Order ==		== Call to Order ==
	* Meeting called to order by at pm.		* Meeting called to order by Jonathon at 6:40 pm.

	== Logistics for Next Meeting ==		== Logistics for Next Meeting ==
	*'''Let's set the dates for our June, July and August Board meetings. Please have your calendars ready'''		*'''Let's set the dates for our June, July and August Board meetings. Please have your calendars ready'''

	* Date: June		* Date: June 17, 6:30
	* Location:		* Location:
	* Chair:		* Chair: Jonathon
	* Minute-taker:		* Minute-taker: Geoff
	* Food by:		* Food by: Nancy


	* Date: July		* Date: July 15, 6:30
	* Location:		* Location:
	* Chair:		* Chair: Geoff
	* Minute-taker:		* Minute-taker:
	* Food by:		* Food by:


	* Date: August		* Date: August 19, 6:30
	* Location:		* Location:
	* Chair:		* Chair: