Board Minutes May 2012 - Revision history

Cwc at 05:56, 12 December 2012

2012-12-12T05:56:51Z

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	These minutes ~~are not yet~~ approved.		These minutes were approved in the [[Board Minutes June 2012]].

	== EBC Board Meeting Minutes for May 10, 2011 ==		== EBC Board Meeting Minutes for May 10, 2011 ==

Adam.burgess: /* Executive Director's Report */

2012-06-09T17:31:14Z

Executive Director's Report

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	===Executive Director's Report ===		===Executive Director's Report ===

	discussion last year about changing membership to twice a year (i.e. membership good for one year to 18 months).		Mention of a discussion from last year about changing membership turnover to fixed dates twice a year (i.e. membership good for one year to 18 months).
	Duncan questions for clarification
	Adam: what's up with Alex taking June off? Chris: he is, it's on the google calendar which you all have access to.		Duncan questions for clarification.

			Adam: what's up with Alex taking June off? Chris: he is, it's on the google calendar which you all have access to.

	Bern: do you need any guidance on anything in/to do with your report? Feedback? Chris: not needed, but some points wouldn't mind. [discussed a few points off report]		Bern: do you need any guidance on anything in/to do with your report? Feedback? Chris: not needed, but some points wouldn't mind. [discussed a few points off report]

Adam.burgess: /* President's Report */

2012-06-09T17:29:24Z

President's Report

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	=== President's Report ===		=== President's Report ===

	There isn't one because Adam was busy doing ~~governance~~ and ~~exams~~.		There isn't one because Adam was busy doing exams and has passed most of what he was working on to Chris.

	=== Treasurer's Report ===		=== Treasurer's Report ===

James P: /* Information Management Committee */ oops, broke link

2012-06-08T21:16:54Z

Information Management Committee: oops, broke link

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	=== Information Management Committee ===		=== Information Management Committee ===
	[['File:IMC Apr2012.pdf' \| Information Management Committee April 2012 report]]		[[File:IMC Apr2012.pdf \| Information Management Committee April 2012 report]]

	James filed a quite lengthy report via the wiki (above) but none of us realised it. Going over now. TOR to be approved. Looking over. Some discussion.		James filed a quite lengthy report via the wiki (above) but none of us realised it. Going over now. TOR to be approved. Looking over. Some discussion.

James P: /* Information Management Committee */ descriptive link.

2012-06-08T21:08:36Z

Information Management Committee: descriptive link.

← Older revision		Revision as of 21:08, 8 June 2012
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	=== Information Management Committee ===		=== Information Management Committee ===
	[[File:IMC Apr2012.pdf \| Information Management Committee April 2012 report]]		[['File:IMC Apr2012.pdf' \| Information Management Committee April 2012 report]]

	James filed a quite lengthy report via the wiki (above) but none of us realised it. Going over now. TOR to be approved. Looking over. Some discussion.		James filed a quite lengthy report via the wiki (above) but none of us realised it. Going over now. TOR to be approved. Looking over. Some discussion.

Micah.cooper: /* Adjournment */

2012-05-16T16:39:27Z

Adjournment

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	:Carried.		:Carried.

	*I (Micah) regret to note that I failed to write down the time of adjournment. However, based on ~~my memory and~~ text ~~message history~~ I ~~believe I can safely put~~ it at ~~around 8.30-~~8.45. It was the shortest meeting this incarnation of the board has yet experienced.		*I (Micah) regret to note that I failed to write down the time of adjournment. However, based on the save history of the text document I was taking minutes into, it was at approximately 8.11 pm. It was the shortest meeting this incarnation of the board has yet experienced.

	[[Category:minutes]]		[[Category:minutes]]
	[[Category:2011-2012 Board minutes]]		[[Category:2011-2012 Board minutes]]

Micah.cooper: /* Adjournment */

2012-05-16T16:36:48Z

Adjournment

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	== Adjournment ==		== Adjournment ==

			:Micah: I move to adjourn.
			:Lee: seconds.
			:Carried.

			*I (Micah) regret to note that I failed to write down the time of adjournment. However, based on my memory and text message history I believe I can safely put it at around 8.30-8.45. It was the shortest meeting this incarnation of the board has yet experienced.

	[[Category:minutes]]		[[Category:minutes]]
	[[Category:2011-2012 Board minutes]]		[[Category:2011-2012 Board minutes]]

Micah.cooper: /* In Camera Session */

2012-05-16T16:32:13Z

In Camera Session

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	== In Camera Session ==		== In Camera Session ==
			(CC to be excused)
			:Bern: I move for us to go in camera.
			:Duncan seconds.
			:Carried.

	== Adjournment ==		== Adjournment ==

Micah.cooper: /* LRT Bike Parking/Public Art */

2012-05-16T16:31:49Z

LRT Bike Parking/Public Art

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	===LRT Bike Parking/Public Art===		===LRT Bike Parking/Public Art===
	*Funds for domain and hosting
	*~~Organizing~~		*currently in design phase for SW LRT. DK says we should lead the proposal to have public art = bike parking at LRT stops. organise community members, other citizens, etc. to support this. large contingent of metal artists & sculptors in E'ton. proposals to Strathearn & Cloverdale comm. leagues. DK wants to build a website for this great big proposal/project. Wants to act as spokesperson for this project.
	*Web launch/Spokesperson
	*		*Funds for domain and hosting: 20$ and 10$/month respectively unless we share domain and then 'we are laughing'. Subdomain! says CC.

			*interested in helping? come to mtng (yet to be announced)

			*AB: can we just say that sounds like a really good idea.

	== In Camera Session ==		== In Camera Session ==

Micah.cooper: /* BW South */

2012-05-16T16:30:19Z

BW South

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	*Limiting access: too many in shop at once: dangerous and unproductive, volunteers can't help everyone. AH: perhaps can't have bike in shop if don't have stand. Operational. Desk at front to say oh no stands…… Anyway, Ops so not our purview.		*Limiting access: too many in shop at once: dangerous and unproductive, volunteers can't help everyone. AH: perhaps can't have bike in shop if don't have stand. Operational. Desk at front to say oh no stands…… Anyway, Ops so not our purview.

	*Special Needs supports: increase in volunteers with special needs: how to encourage, accommodate without impinging on effectiveness of running shop etc.		*Special Needs supports: increase in volunteers with special needs: how to encourage, accommodate without impinging on effectiveness of running shop etc.
	:AC: it's going to be case by case, probably, because of differences in individuals etc. Have changes talked about by AC and Pals been implemented?		:AC: it's going to be case by case, probably, because of differences in individuals etc. Have changes talked about by AC and Pals been implemented?
	:CC: no.		:CC: no.
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	:AC & BB: not nice to have someone required to bring an aide.		:AC & BB: not nice to have someone required to bring an aide.
	:AC: risk mgmt, liability? We can cross those bridges when we come to them.		:AC: risk mgmt, liability? We can cross those bridges when we come to them.
	**Proposed changes are in the pipeline; it's a matter of getting all our stuff done, EBN etc. Hence the usefulness of getting a host for EBS. So, under control/in progress for now.
	**Volunteer certification in works will reinforce training.		**Proposed changes are in the pipeline; it's a matter of getting all our stuff done, EBN etc. Hence the usefulness of getting a host for EBS. So, under control/in progress for now. <!-- not sure why this line has 2 bullets and not just 1 indented bullet as line below; have tried various techniques to banish it but no luck. -->
			**Volunteer certification in works will reinforce training.

	*Price Increases: possible need to do this on new parts. Not a board thing! So pass.		*Price Increases: possible need to do this on new parts. Not a board thing! So pass.