Board Minutes March 2024 - Revision history

Adam.burgess: /* Waste Reduction and Reuse Grant */

2024-04-01T02:22:55Z

Waste Reduction and Reuse Grant

← Older revision		Revision as of 02:22, 1 April 2024
Line 165:		Line 165:
	=== Waste Reduction and Reuse Grant ===		=== Waste Reduction and Reuse Grant ===

	* Will be submitted soon. Heather has talked with staff. We have a good chance of getting funding. Could not be done as a Spring ~~problem~~, as originally designed by Molly, Heather has some ideas for stretching it out more over a year. The proposal is to train volunteers at up to 5 community leagues to basic maintenance and repair and then become advocates for bike re-use in that neighborhood. It would not rely on staff time, but rather on recruiting a volunteer, and should be revenue-neutral. Adam pointed out that there are also revenue-positive programs as above that rely on volunteer resources and are in question, as above. Coreen feels she's discussed the program with Heather and feels the needs are realistic. Adam acknowledges that writing grants is a good in and of itself; if it can't be delivered then we give the money back.		* Will be submitted soon. Heather has talked with staff. We have a good chance of getting funding. Could not be done as a Spring program, as originally designed by Molly, Heather has some ideas for stretching it out more over a year. The proposal is to train volunteers at up to 5 community leagues to basic maintenance and repair and then become advocates for bike re-use in that neighborhood. It would not rely on staff time, but rather on recruiting a volunteer, and should be revenue-neutral. Adam pointed out that there are also revenue-positive programs as above that rely on volunteer resources and are in question, as above. Coreen feels she's discussed the program with Heather and feels the needs are realistic. Adam acknowledges that writing grants is a good in and of itself; if it can't be delivered then we give the money back.

	=== CIP Grant Reporting ===		=== CIP Grant Reporting ===

Adam.burgess: /* Bike Month Movie & Outreach generally */

2024-04-01T02:22:21Z

Bike Month Movie & Outreach generally

← Older revision		Revision as of 02:22, 1 April 2024
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	=== Bike Month Movie & Outreach generally ===		=== Bike Month Movie & Outreach generally ===
	* Ken ~~Amesbury (spelling?)~~ emailled the board wanting to start such a thing, Marcel referred him to counsellor Janz, hasn't heard anything since, will follow up. He is also excited to do T-shirts, all kind of stuff (says Keith).		* Ken Amsbury emailled the board wanting to start such a thing, Marcel referred him to counsellor Janz, hasn't heard anything since, will follow up. He is also excited to do T-shirts, all kind of stuff (says Keith).

	* We might want a committee for community events and outreach work, a Community Engagement Committee. This will be sort of an operations/volunteer committee (that perhaps staff should organize) rather than a board/governance committee. Requests for bike racks and volunteer mechanics for events are already coming in, and this could give us capacity to respond to these requests, schedule, manage materials and volunteers. Coreen mentions that the City is giving grants to schools to upgrade bike parking, and that could be something we could partner on (our bike rack sales is on the back burner currently, this could revive that). Heather wonders if in addition to selling bike racks we could sell our expertise on selection and placement, i.e. a consultation fee-- just put it on the website and see what happens. Coreen thinks that's an interesting idea, we have also offered installation in the past (which a volunteer George did for an honorarium). Coreen says staff would have to talk amongst themselves about it, but they would need more hours in order to take on any of this program work in addition to running the shops this summer. Adam is skeptical that we have the capacity to offer all this outreach and programming without an ED this year. Alex would love to see Bike Edmonton offer all these things and is sad that our capacity is diminished and always wants to say yes, but the reality is we used to have Molly and others writing grants and doing a lot of work, and there will be some extra staff time to support that at some point if there are multiple managers and one shop, but perhaps not this summer while everything is in transition. Sarah feels that we're entering peak monetization season, and if we don't do so we'll be short funds come the winter; with the revenue projections provided by Coreen, Sarah doesn't think we make it through next winter. Alex feels members need more benefits. In conclusion, it was decided that we need to reflect on this.		* We might want a committee for community events and outreach work, a Community Engagement Committee. This will be sort of an operations/volunteer committee (that perhaps staff should organize) rather than a board/governance committee. Requests for bike racks and volunteer mechanics for events are already coming in, and this could give us capacity to respond to these requests, schedule, manage materials and volunteers. Coreen mentions that the City is giving grants to schools to upgrade bike parking, and that could be something we could partner on (our bike rack sales is on the back burner currently, this could revive that). Heather wonders if in addition to selling bike racks we could sell our expertise on selection and placement, i.e. a consultation fee-- just put it on the website and see what happens. Coreen thinks that's an interesting idea, we have also offered installation in the past (which a volunteer George did for an honorarium). Coreen says staff would have to talk amongst themselves about it, but they would need more hours in order to take on any of this program work in addition to running the shops this summer. Adam is skeptical that we have the capacity to offer all this outreach and programming without an ED this year. Alex would love to see Bike Edmonton offer all these things and is sad that our capacity is diminished and always wants to say yes, but the reality is we used to have Molly and others writing grants and doing a lot of work, and there will be some extra staff time to support that at some point if there are multiple managers and one shop, but perhaps not this summer while everything is in transition. Sarah feels that we're entering peak monetization season, and if we don't do so we'll be short funds come the winter; with the revenue projections provided by Coreen, Sarah doesn't think we make it through next winter. Alex feels members need more benefits. In conclusion, it was decided that we need to reflect on this.

Adam.burgess at 16:19, 30 March 2024

2024-03-30T16:19:18Z

← Older revision		Revision as of 16:19, 30 March 2024
Line 75:		Line 75:
	\|result=pass		\|result=pass
	}}		}}

	~~===~~

	=== Updates on Action Items From Previous Meeting, Reminders (5 min)===		=== Updates on Action Items From Previous Meeting, Reminders (5 min)===

Adam.burgess: /* Documentation of email/Whatsapp votes */

2024-03-30T16:18:17Z

Documentation of email/Whatsapp votes

← Older revision		Revision as of 16:18, 30 March 2024
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	=== Documentation of email/Whatsapp votes ===		=== Documentation of email/Whatsapp votes ===
	{{Motion		{{Motion
	\|motion=That Bike Edmonton enter into an updated lease with MacEwan to expand our shop. The new lease rate will be based on the same $ per sq ft as the existing lease. We want the lease to start March 1, 2024 and extend for 3 years, with two 3year extensions.		\|motion= (Feb 25th, 2024) That Bike Edmonton enter into an updated lease with MacEwan to expand our shop. The new lease rate will be based on the same $ per sq ft as the existing lease. We want the lease to start March 1, 2024 and extend for 3 years, with two 3year extensions.
	\|first= Marcel		\|first= Marcel
	\|second= Matt		\|second= Matt
Line 67:		Line 67:

	{{Motion		{{Motion
	\|motion=That Bike Edmonton enter into a lease for basement storage space for $400 per month for about 900 sq ft, located north of Jasper Avenue on 105 Street. The lease should to start March 1, 2024 and run to at least February 28 2025 (one year)		\|motion= (Feb 25th, 2024) That Bike Edmonton enter into a lease for basement storage space for $400 per month for about 900 sq ft, located north of Jasper Avenue on 105 Street. The lease should to start March 1, 2024 and run to at least February 28 2025 (one year)
	\|first= Marcel		\|first= Marcel
	\|second= Adam		\|second= Adam
Line 75:		Line 75:
	\|result=pass		\|result=pass
	}}		}}



	===		===

Adam.burgess at 16:16, 30 March 2024

2024-03-30T16:16:50Z

← Older revision		Revision as of 16:16, 30 March 2024
Line 54:		Line 54:

	== Current & Completed Business ==		== Current & Completed Business ==

			=== Documentation of email/Whatsapp votes ===
			{{Motion
			\|motion=That Bike Edmonton enter into an updated lease with MacEwan to expand our shop. The new lease rate will be based on the same $ per sq ft as the existing lease. We want the lease to start March 1, 2024 and extend for 3 years, with two 3year extensions.
			\|first= Marcel
			\|second= Matt
			\|yes= Keith, Adam, Heather, Nazz, Stephen, Daniel
			\|no= none
			\|abstain= none
			\|result=pass
			}}

			{{Motion
			\|motion=That Bike Edmonton enter into a lease for basement storage space for $400 per month for about 900 sq ft, located north of Jasper Avenue on 105 Street. The lease should to start March 1, 2024 and run to at least February 28 2025 (one year)
			\|first= Marcel
			\|second= Adam
			\|yes= Heather, Nazz, Stephen, Daniel Keith
			\|no= none
			\|abstain= Matt
			\|result=pass
			}}



			===

	=== Updates on Action Items From Previous Meeting, Reminders (5 min)===		=== Updates on Action Items From Previous Meeting, Reminders (5 min)===

Stephen.paskaluk at 03:21, 12 March 2024

2024-03-12T03:21:29Z

← Older revision		Revision as of 03:21, 12 March 2024
Line 136:		Line 136:
	* Ken Amesbury (spelling?) emailled the board wanting to start such a thing, Marcel referred him to counsellor Janz, hasn't heard anything since, will follow up. He is also excited to do T-shirts, all kind of stuff (says Keith).		* Ken Amesbury (spelling?) emailled the board wanting to start such a thing, Marcel referred him to counsellor Janz, hasn't heard anything since, will follow up. He is also excited to do T-shirts, all kind of stuff (says Keith).

	* We might want a committee for community events and outreach work, a Community Engagement Committee. This will be sort of an operations/volunteer committee (that perhaps staff should organize) rather than a board/governance committee. Requests for bike racks and volunteer mechanics for events are already coming in, and this could give us capacity to respond to these requests, schedule, manage materials and volunteers. Coreen mentions that the City if giving grants to schools to upgrade bike parking, and that could be something we could partner on (our bike rack sales is on the back burner currently, this could revive that). Heather wonders if in addition to selling bike racks we could sell our expertise on selection and placement, i.e. a consultation fee-- just put it on the website and see what happens. Coreen thinks that's an interesting idea, we have also offered installation in the past (which a volunteer George did for an honorarium). Coreen says staff would have to talk amongst themselves about it, but they would need more hours in order to take on any of this program work in addition to running the shops this summer. Adam is skeptical that we have the capacity to offer all this outreach and programming without an ED this year. Alex would love to see Bike Edmonton offer all these things and is sad that our capacity is diminished and always wants to say yes, but the reality is we used to have Molly and others writing grants and doing a lot of work, and there will be some extra staff time to support that at some point if there are multiple managers and one shop, but perhaps not this summer while everything is in transition. Sarah feels that we're entering peak monetization season, and if we don't do so we'll be short funds come the winter; with the revenue projections provided by Coreen, Sarah doesn't think we make it through next winter. Alex feels members need more benefits. In conclusion, it was decided that we need to reflect on this.		* We might want a committee for community events and outreach work, a Community Engagement Committee. This will be sort of an operations/volunteer committee (that perhaps staff should organize) rather than a board/governance committee. Requests for bike racks and volunteer mechanics for events are already coming in, and this could give us capacity to respond to these requests, schedule, manage materials and volunteers. Coreen mentions that the City is giving grants to schools to upgrade bike parking, and that could be something we could partner on (our bike rack sales is on the back burner currently, this could revive that). Heather wonders if in addition to selling bike racks we could sell our expertise on selection and placement, i.e. a consultation fee-- just put it on the website and see what happens. Coreen thinks that's an interesting idea, we have also offered installation in the past (which a volunteer George did for an honorarium). Coreen says staff would have to talk amongst themselves about it, but they would need more hours in order to take on any of this program work in addition to running the shops this summer. Adam is skeptical that we have the capacity to offer all this outreach and programming without an ED this year. Alex would love to see Bike Edmonton offer all these things and is sad that our capacity is diminished and always wants to say yes, but the reality is we used to have Molly and others writing grants and doing a lot of work, and there will be some extra staff time to support that at some point if there are multiple managers and one shop, but perhaps not this summer while everything is in transition. Sarah feels that we're entering peak monetization season, and if we don't do so we'll be short funds come the winter; with the revenue projections provided by Coreen, Sarah doesn't think we make it through next winter. Alex feels members need more benefits. In conclusion, it was decided that we need to reflect on this.

	=== Ghost Bikes ===		=== Ghost Bikes ===
Line 144:		Line 144:
	=== Waste Reduction and Reuse Grant ===		=== Waste Reduction and Reuse Grant ===

	* Will be submitted soon. Heather has talked with staff. We have a good chance of getting funding. Could not be done as a Spring problem, as originally designed by Molly, Heather has some ideas for stretching it out more over a year. The proposal is to train volunteers at up to 5 community leagues to basic maintenance and repair and then become advocates for bike re-use in that neighborhood. It would not rely on staff time, but rather on recruiting a volunteer, and should be revenue-neutral. Adam pointed out that there are also revenue-positive programs as above that rely on volunteer resources and are in question, as above. Coreen feels she's discussed the program with Heather and feels the needs are realistic. Adam acknowledges that writing grants is a good in and of itself, if it can't be delivered then we give the money back.		* Will be submitted soon. Heather has talked with staff. We have a good chance of getting funding. Could not be done as a Spring problem, as originally designed by Molly, Heather has some ideas for stretching it out more over a year. The proposal is to train volunteers at up to 5 community leagues to basic maintenance and repair and then become advocates for bike re-use in that neighborhood. It would not rely on staff time, but rather on recruiting a volunteer, and should be revenue-neutral. Adam pointed out that there are also revenue-positive programs as above that rely on volunteer resources and are in question, as above. Coreen feels she's discussed the program with Heather and feels the needs are realistic. Adam acknowledges that writing grants is a good in and of itself; if it can't be delivered then we give the money back.

	=== CIP Grant Reporting ===		=== CIP Grant Reporting ===

	* Stephen will reply to their inquiry.		* Stephen will reply to their inquiry. Marcel will connect him to Molly to gather accurate details on what was done.

	== <i>In Camera</i> Session ==		== <i>In Camera</i> Session ==
	{{Motion		{{Motion
	\|motion=To move <i>in camera</i>.		\|motion=To move <i>in camera</i>.
	\|first=		\|first= Matt
	\|second=		\|second= Marcel
	\|yes=		\|yes=
	\|no=		\|no= none
	\|abstain=		\|abstain= none
	\|result=		\|result= passed
	}}		}}

	{{Motion		{{Motion
	\|motion=To move out of camera]</i> discussion.		\|motion=To move out of camera]</i> discussion.
	\|first=		\|first= Adam
	\|second=		\|second= Stephen
	\|yes=		\|yes=
	\|no=		\|no= none
	\|abstain=		\|abstain= none
	\|result=		\|result= passed
	}}		}}

Stephen.paskaluk at 02:56, 12 March 2024

2024-03-12T02:56:27Z

← Older revision		Revision as of 02:56, 12 March 2024
Line 124:		Line 124:

	{{Motion		{{Motion
	\|motion= That Keith, Colin, Matt, and Derek ~~volunteer to constitute~~ an HR committee.		\|motion= That Keith, Colin, Matt, and Derek form an HR committee.
	\|first= Keith		\|first= Keith
	\|second= Colin		\|second= Colin
Line 133:		Line 133:
	}}		}}

	=== Bike Month Movie ===		=== Bike Month Movie & Outreach generally ===
			* Ken Amesbury (spelling?) emailled the board wanting to start such a thing, Marcel referred him to counsellor Janz, hasn't heard anything since, will follow up. He is also excited to do T-shirts, all kind of stuff (says Keith).

			* We might want a committee for community events and outreach work, a Community Engagement Committee. This will be sort of an operations/volunteer committee (that perhaps staff should organize) rather than a board/governance committee. Requests for bike racks and volunteer mechanics for events are already coming in, and this could give us capacity to respond to these requests, schedule, manage materials and volunteers. Coreen mentions that the City if giving grants to schools to upgrade bike parking, and that could be something we could partner on (our bike rack sales is on the back burner currently, this could revive that). Heather wonders if in addition to selling bike racks we could sell our expertise on selection and placement, i.e. a consultation fee-- just put it on the website and see what happens. Coreen thinks that's an interesting idea, we have also offered installation in the past (which a volunteer George did for an honorarium). Coreen says staff would have to talk amongst themselves about it, but they would need more hours in order to take on any of this program work in addition to running the shops this summer. Adam is skeptical that we have the capacity to offer all this outreach and programming without an ED this year. Alex would love to see Bike Edmonton offer all these things and is sad that our capacity is diminished and always wants to say yes, but the reality is we used to have Molly and others writing grants and doing a lot of work, and there will be some extra staff time to support that at some point if there are multiple managers and one shop, but perhaps not this summer while everything is in transition. Sarah feels that we're entering peak monetization season, and if we don't do so we'll be short funds come the winter; with the revenue projections provided by Coreen, Sarah doesn't think we make it through next winter. Alex feels members need more benefits. In conclusion, it was decided that we need to reflect on this.

	=== Ghost Bikes ===		=== Ghost Bikes ===

			* We will contact City Transport team next time we put one up to make sure it's in a safe location that can be kept up longer and won't distract people.

	=== Waste Reduction and Reuse Grant ===		=== Waste Reduction and Reuse Grant ===

			* Will be submitted soon. Heather has talked with staff. We have a good chance of getting funding. Could not be done as a Spring problem, as originally designed by Molly, Heather has some ideas for stretching it out more over a year. The proposal is to train volunteers at up to 5 community leagues to basic maintenance and repair and then become advocates for bike re-use in that neighborhood. It would not rely on staff time, but rather on recruiting a volunteer, and should be revenue-neutral. Adam pointed out that there are also revenue-positive programs as above that rely on volunteer resources and are in question, as above. Coreen feels she's discussed the program with Heather and feels the needs are realistic. Adam acknowledges that writing grants is a good in and of itself, if it can't be delivered then we give the money back.

	=== CIP Grant Reporting ===		=== CIP Grant Reporting ===

			* Stephen will reply to their inquiry.

	== <i>In Camera</i> Session ==		== <i>In Camera</i> Session ==

Stephen.paskaluk at 02:17, 12 March 2024

2024-03-12T02:17:16Z

← Older revision		Revision as of 02:17, 12 March 2024
Line 111:		Line 111:

	{{Motion		{{Motion
	\|motion= Adam Burgess is ~~name~~ Secretary.		\|motion= Adam Burgess is named Secretary.
	\|first= Keith		\|first= Keith
	\|second= Matt		\|second= Matt
Line 121:		Line 121:

	=== HR Committee ===		=== HR Committee ===
			* Should not be controversial that we need this. Keith, Colin, Matt, Derek volunteer to constitute this committee.

			{{Motion
			\|motion= That Keith, Colin, Matt, and Derek volunteer to constitute an HR committee.
			\|first= Keith
			\|second= Colin
			\|yes= all
			\|no= none
			\|abstain= none
			\|result=pass
			}}

	=== Bike Month Movie ===		=== Bike Month Movie ===

Stephen.paskaluk at 02:14, 12 March 2024

2024-03-12T02:14:34Z

← Older revision		Revision as of 02:14, 12 March 2024
Line 93:		Line 93:

	=== Winter Cycling Congress ===		=== Winter Cycling Congress ===
	*		* Some board members attended. Keith heard positive feedback on our shops, and on our shop managers who presented. Coreen shared a moment near the end of the event where some old-time EBC people were assembled and had a moment of 'wow, look how far we've come.' It was a moment to savour. And our shop managers' fees were waived!


	=== Crowdfunding Campaign ===		=== Crowdfunding Campaign ===
	* Donor thank-you email sent		* Donor thank-you email sent. And 6 people took advantage of our discount code for Winter Cycling Congress.

	=== War on Cars and About Here/Shifter/Oh The Urbanity Events ===		=== War on Cars and About Here/Shifter/Oh The Urbanity Events ===
			* No comments.

	=== WCB Annual Report ===		=== WCB Annual Report ===
			* Robin complete it.

	== New Business ==		== New Business ==

	=== Filling Secretary Position ===		=== Filling Secretary Position ===
			* Adam volunteers.

			{{Motion
			\|motion= Adam Burgess is name Secretary.
			\|first= Keith
			\|second= Matt
			\|yes= Keith, Stephen, Adam, Matt, Sarah, Heather, Marcel, Daniel, Derek
			\|no= none
			\|abstain= none
			\|result=pass
			}}

	=== HR Committee ===		=== HR Committee ===

Stephen.paskaluk at 02:05, 12 March 2024

2024-03-12T02:05:23Z

← Older revision		Revision as of 02:05, 12 March 2024
Line 77:		Line 77:

	=== OSBA Window Repair Grant ===		=== OSBA Window Repair Grant ===
	* Staff has provided necessary info, Stephen to coordinate the last of the forms		* Staff has provided necessary info, Stephen to coordinate the last of the forms.

	=== Property Tax Exemption ===		=== Property Tax Exemption ===
	* Completed for South Shop		* Completed for South Shop. Marcel will tell them when we have a firm move-out date.
	* Status for Downtown		* Status for Downtown? We're probably waiting to send them the new lease.

	=== Pop-up store options ===		=== Pop-up store options ===
			* Marcel & Keith talked to Old Strathcona farmer's market about a pop-up, they made a counter-proposal for us to run bike valet parking. They also offered us a free booth once a month to promote Bike Edmonton in the market. He also reached out to Earth's General Store, with some positive response. When he gets some more-concrete leads, he'll take it back to the shop managers to talk about what could work-- Coreen welcomed him to CC them as he goes, and he will send them his notes so far.

	'''COMPLETED'''		'''COMPLETED'''