Board Minutes March 2023 - Revision history

Kelly.granigan: /* Executive Director's Report (5 min) */

2023-04-27T19:42:25Z

Executive Director's Report (5 min)

← Older revision		Revision as of 19:42, 27 April 2023
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	=== Executive Director's Report (5 min) ===		=== Executive Director's Report (5 min) ===
	* [https://docs.google.com/document/d/~~1fx0k3GQVdH3iAE2KKJbJqQnZEFg9eOugP6F~~-~~bEn4AHs~~/edit Executive Director's report]		* [https://docs.google.com/document/d/19hzte5bsyteyIxMrZ--gnQC88Fb4-uBkxXP84CIl4DE/edit?usp=share_link Executive Director's report]
	* Greg (ED) is seeking feedback on the usefulness of these reports as they are incredibly time-intensive.		* Greg (ED) is seeking feedback on the usefulness of these reports as they are incredibly time-intensive.
	** Board feedback is generally that the level detail is great, but can be reduced.		** Board feedback is generally that the level detail is great, but can be reduced.

Kelly.granigan: /* Treasurer's Report */

2023-04-20T17:12:59Z

Treasurer's Report

← Older revision		Revision as of 17:12, 20 April 2023
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	=== Treasurer's Report ===		=== Treasurer's Report ===
	*[https://docs.google.com/document/d/~~1ItzMa6JtQP0VBASoDKYPVOGJ56t0JXZEbagMTuoxCr4~~/edit?usp=~~drivesdk~~ Treasurer's report]		*[https://docs.google.com/document/d/1tgXYvhfz4Sm0i8bVH9hyR7A4n0IluqRIShahwFW89qk/edit?usp=share_link Treasurer's report]

	=== H.R. Committee Report ===		=== H.R. Committee Report ===

Kelly.granigan: /* President's Report */

2023-04-20T17:12:31Z

President's Report

← Older revision		Revision as of 17:12, 20 April 2023
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	=== President's Report ===		=== President's Report ===
	*[https://docs.google.com/document/d/~~1yuwyR54y8G0~~-~~fixMtppV-USBxv4Ls-uuGf0G16OP2QY~~/edit?usp=~~drivesdk~~ President's report]		*[https://docs.google.com/document/d/1pk0JxTnFXt7nwILekLw4M5K0ZKBLLwYRth2nS-P_p6Y/edit?usp=share_link President's report]

	=== Treasurer's Report ===		=== Treasurer's Report ===

Jason.wang: /* Donor Thank Yous and Fulfilling Mural Obligations (15 min) */

2023-03-14T02:36:48Z

Donor Thank Yous and Fulfilling Mural Obligations (15 min)

← Older revision		Revision as of 02:36, 14 March 2023
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	*** Andi can source one and there is also one at the Stanley Milner library.		*** Andi can source one and there is also one at the Stanley Milner library.
	*** Kelly likes the website because it is visible and donations incentivize other donations		*** Kelly likes the website because it is visible and donations incentivize other donations
	*** Governance Committee will ~~develop~~ the policy		*** Governance Committee will return to the Board with a draft donor recognition policy for consideration in two (2) months

	=== Vélo Canada Bikes Membership Renewal (10 min) ===		=== Vélo Canada Bikes Membership Renewal (10 min) ===

Jason.wang: /* Treasurer's Report – Continuation (5 min) */ Edits from John Fuller

2023-03-14T02:35:29Z

Treasurer's Report – Continuation (5 min): Edits from John Fuller

← Older revision		Revision as of 02:35, 14 March 2023
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	=== Treasurer's Report – Continuation (5 min)===		=== Treasurer's Report – Continuation (5 min)===
	* Comparative Statement until end of January 2023 was not attached earlier and so reviewed with the entire board.		* Comparative Statement until end of January 2023 was not attached earlier and so reviewed with the entire board.
	** Note: the ~~additional expense~~ for audit ~~will be balanced via a donation~~ upon the audit's completion.		** Note: part of the larger donation recorded in January 2023 includes the donation that will be used to pay for the audit fees upon the audit's completion.
	* For clarification:		* For clarification:
	** The $60,000 loan from the Federal government~~, if paid by~~ the end of December 2023, ~~will only amount to~~ $~~40k~~. This deadline is within the next board term's cycle.		** The $60,000 loan from the Federal government is due at the end of December 2023. If $40,000 is paid by then, the remaining $20,000 should be cancelled (i.e., written off or forgiven) by the government. Note: This deadline is within the next board term's cycle.
	** The deferred Casino revenue listed under non-current liabilities is an accounting practice to keep track of casino money ~~that has not come into income yet, but has been indeed~~ used ~~directly~~ for ~~our building rents~~. The ~$~~35k liability at the end of January, if treated as~~ 0~~, would mean our statement's liability would~~ be ~~stated~~ as ~~around +$20k~~. Therefore, with the ~$73k of current assets, means that at the moment, if the $40k federal loan needed to be paid off, there would still be $33k in current assets.		** The deferred Casino revenue listed under non-current liabilities is an accounting practice to keep track of casino money received and accrued over 24 months. These casino funds are used to pay the rent for the shops. The casino funds have now been fully used up. As such, the deferred casino revenue could be reduced to $nil ($0) and be removed as a liability off of the balance sheet. Therefore, with the ~$73k of current assets, means that at the moment, if the $40k federal loan needed to be paid off, there would still be $33k in current assets.

	=== Governance Committee Report (5 min)===		=== Governance Committee Report (5 min)===

Jason.wang: /* Donor Thank Yous and Fulfilling Mural Obligations (15 min) */

2023-03-14T02:31:22Z

Donor Thank Yous and Fulfilling Mural Obligations (15 min)

← Older revision		Revision as of 02:31, 14 March 2023
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	** Greg also suggested a donor thank you page on our website, and/or donors listed in the newsletter (with donor permission)		** Greg also suggested a donor thank you page on our website, and/or donors listed in the newsletter (with donor permission)
	** In addition, we have outstanding obligations RE: the mural at the north shop. We committed to corporate donors that we would put their name as a sponsor on our website. Also, no (or few?) names have actually been placed on the mural in the shop		** In addition, we have outstanding obligations RE: the mural at the north shop. We committed to corporate donors that we would put their name as a sponsor on our website. Also, no (or few?) names have actually been placed on the mural in the shop
	** Propose: Donor page on website, develop a policy at ~~governance~~ committee for when a name goes up (website and mural both), consent from donor to post their name, what info to post (how much was donated? tiers? Anonymous donations?), when a name comes down (time limit? corporate scandal?)		** Propose: Donor page on website, develop a policy at Governance committee for when a name goes up (website and mural both), consent from donor to post their name, what info to post (how much was donated? tiers? Anonymous donations?), when a name comes down (time limit? corporate scandal?)
	** does anyone have a ~~Cricket~~? Know someone with a ~~Cricket~~? to post names on the mural, at least volunteers who want their names up, and corporate mural donors		** does anyone have a Cricut device? Know someone with a Cricut? to post names on the mural, at least volunteers who want their names up, and corporate mural donors
			*** Andi can source one and there is also one at the Stanley Milner library.
			*** Kelly likes the website because it is visible and donations incentivize other donations
			*** Governance Committee will develop the policy

	=== Vélo Canada Bikes Membership Renewal (10 min) ===		=== Vélo Canada Bikes Membership Renewal (10 min) ===

Jason.wang: /* Adjournment */

2023-03-14T02:31:11Z

Adjournment

← Older revision		Revision as of 02:31, 14 March 2023
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	{{Motion		{{Motion
	\|motion=To adjourn the meeting at pm.		\|motion=To adjourn the meeting at pm.
	\|first=		\|first= Charlotte Thomasson
	\|second=		\|second= Ceileigh Cunningham
	\|yes=		\|yes=
	\|no=		\|no=
	\|abstain=		\|abstain=
	\|result=		\|result= Passed unanimously
	}}		}}

	[[Category:minutes]]		[[Category:minutes]]
	[[Category:2022-2023 Board minutes]]		[[Category:2022-2023 Board minutes]]

Jason.wang: /* In Camera Session */

2023-03-14T02:30:31Z

In Camera Session

← Older revision		Revision as of 02:30, 14 March 2023
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	== <i>In Camera</i> Session ==		== <i>In Camera</i> Session ==
	~~{{Motion~~
	~~\|motion=To move <i>in camera with Greg Glatz as guest</i>.~~
	~~\|first=~~
	~~\|second=~~
	~~\|yes=~~
	~~\|no=~~
	~~\|abstain=~~
	~~\|result=~~
	}}
	* Please list how long you believe your topic will take to discuss:
	**


	~~{{Motion~~
	~~\|motion=To move out of camera]</i> discussion.~~
	~~\|first=~~
	~~\|second=~~
	~~\|yes=~~
	~~\|no=~~
	~~\|abstain=~~
	~~\|result=~~
	}}


			* None

	== Adjournment ==		== Adjournment ==

Jason.wang: /* Vélo Canada Bikes Membership Renewal (10 min) */

2023-03-14T02:29:28Z

Vélo Canada Bikes Membership Renewal (10 min)

← Older revision		Revision as of 02:29, 14 March 2023
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	** Membership expires March 18		** Membership expires March 18
	** They host a check in with orgs like ours across Canada and I've attended this event. Great chance to share info and ideas and find out how things are going in other cities in Canada. They do decent representation work at the national level as well.		** They host a check in with orgs like ours across Canada and I've attended this event. Great chance to share info and ideas and find out how things are going in other cities in Canada. They do decent representation work at the national level as well.
	** ~~Cost~~ $150/yr		** Costs $150/yr
			*** This seems like a good networking and learning opportunity for Greg and BE.

	{{Motion		{{Motion
	\|motion=To approve Vélo Canada Bikes Membership Renewal at a cost of $150/yr		\|motion=To approve Vélo Canada Bikes Membership Renewal at a cost of $150/yr
	\|first=		\|first= Maxime Myre
	\|second=		\|second= Michelle Bourdon
	\|yes=		\|yes=
	\|no=		\|no=
	\|abstain=		\|abstain=
	\|result=		\|result= Passed unanimously
	}}		}}

Jason.wang: /* First Aid Training for Staff (15 min) */

2023-03-14T02:14:05Z

First Aid Training for Staff (15 min)

← Older revision		Revision as of 02:14, 14 March 2023
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	* Discussion:		* Discussion:
	** Training has lapsed for everyone		** Training has lapsed for everyone
	** ~~likely~~ need at least shop managers, executive director, and some key volunteers to have current first aid		** Likely need at least shop managers, executive director, and some key volunteers to have current first aid
			*** Michelle has a contact and Alexandra/Greg were given a business card recently.
			*** It costs roughly $145/person for certification.
			*** It would be useful to train staff and regular volunteer – and important from Occupational Health and Safety and liability points of views.
			*** This spending is within the capacity of our current financial and cash flow contexts.
			*** We can implement the training in phases to reduce costs.
			*** It may be good to include first aid training within job descriptions, which would hold us to paying for keeping their training up to date.
			*** Paying for volunteers' training could be a small gesture of thanks for their time.

	{{Motion		{{Motion
	\|motion=To approve first aid training at cost of ~~____~~ for ~~_____~~		\|motion=To approve first aid training at a maximum cost of $1,550 for a maximum of ten (10) people, including Greg Glatz (ED), three managers, and six regular volunteers to be identified by the staff. Board members can opt to attend if they pay for themselves.
	\|first=		\|first= Alexandra Stout
	\|second=		\|second= Maxime Myre
	\|yes=		\|yes=
	\|no=		\|no=
	\|abstain=		\|abstain=
	\|result=		\|result= Passed Unanimously.
	}}		}}