Board Minutes March 2018 - Revision history

Jasmine.farahbakhsh: /* Adjournment */

2018-03-13T02:53:50Z

Adjournment

← Older revision		Revision as of 02:53, 13 March 2018
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	== Adjournment ==		== Adjournment ==
	{{Motion		{{Motion
	\|motion=To adjourn the meeting at ~~_____~~		\|motion=To adjourn the meeting at 8:52pm
	\|first=		\|first= Nancy
	\|second=		\|second=
	\|yes=		\|yes=

Jasmine.farahbakhsh: /* In Camera: */

2018-03-13T02:53:24Z

In Camera:

← Older revision		Revision as of 02:53, 13 March 2018
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	\|first= Nancy		\|first= Nancy
	\|second= Ali		\|second= Ali
	\|yes=		\|yes=7
	\|no=		\|no= 0
	\|abstain=		\|abstain= 0
			\|result=
			}}

			=== In Camera: ===
			* Discussion notes:

			{{Motion
			\|motion=To go out of Camera
			\|first= Jonathan
			\|second= Geoff
			\|yes= 7
			\|no= 0
			\|abstain= 0
	\|result=		\|result=
	}}		}}

Jasmine.farahbakhsh: /* In Camera: */

2018-03-13T02:49:04Z

In Camera:

← Older revision		Revision as of 02:49, 13 March 2018
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	{{Motion		{{Motion
	\|motion=To go in Camera		\|motion=To go in Camera
	\|first=		\|first= Nancy
	\|second=		\|second= Ali
	\|yes=		\|yes=
	\|no=		\|no=

Jasmine.farahbakhsh: /* Strategic Planning Session - Jeremy (10 min) */

2018-03-13T02:48:46Z

Strategic Planning Session - Jeremy (10 min)

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	=== Strategic Planning Session - Jeremy (10 min) ===		=== Strategic Planning Session - Jeremy (10 min) ===
	* Dates:		* Dates: April 6, 7
	* Times:		* Times: 6:30-9:30pm; 9:00am-12:00pm
	* Attendees:		* Location: Sunlife Building (back-up location: Kiva Room?)
			* Attendees: Mike S., Jonathan, Geoff, Jeremy, Nancy, Molly, Mike P., Chris
			** Regrets: Ali, Jasmine

	=== In Camera: ===		=== In Camera: ===

Jasmine.farahbakhsh: /* Volunteer Survey - Karli (15 min) */

2018-03-13T02:33:29Z

Volunteer Survey - Karli (15 min)

← Older revision		Revision as of 02:33, 13 March 2018
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	=== Volunteer Survey - Karli (15 min) ===		=== Volunteer Survey - Karli (15 min) ===
	* Update		* The board provided input on the survey
	** The board provided input on the survey		* Next steps are passing this over to the board to be refined and distributed (as Karli's internship is nearly finished)
	** Next steps are passing this over to the board to be refined and distributed (as Karli's internship is nearly finished)

	=== Volunteer Engagement Brainstorming - Nancy (15 min) ===		=== Volunteer Engagement Brainstorming - Nancy (15 min) ===

Jasmine.farahbakhsh: /* Volunteer Survey - Karli (15 min) */

2018-03-13T02:33:06Z

Volunteer Survey - Karli (15 min)

← Older revision		Revision as of 02:33, 13 March 2018
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	=== Volunteer Survey - Karli (15 min) ===		=== Volunteer Survey - Karli (15 min) ===
	* Update		* Update
	** The board provided input		** The board provided input on the survey
			** Next steps are passing this over to the board to be refined and distributed (as Karli's internship is nearly finished)

	=== Volunteer Engagement Brainstorming - Nancy (15 min) ===		=== Volunteer Engagement Brainstorming - Nancy (15 min) ===

Jasmine.farahbakhsh: /* Volunteer Engagement Brainstorming - Nancy (15 min) */

2018-03-13T02:32:24Z

Volunteer Engagement Brainstorming - Nancy (15 min)

← Older revision		Revision as of 02:32, 13 March 2018
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	=== Volunteer Engagement Brainstorming - Nancy (15 min) ===		=== Volunteer Engagement Brainstorming - Nancy (15 min) ===
			* HR Committee had a brainstorming session to flesh out areas to address root barriers and motivations for volunteering.
			* By addressing all motivations and barriers, we can ensure our programming enhances the motivators and mitigates the barriers.
			* All of these will go into a chart, and think of how this can be operationalized.
			* These will be run by staff to help guide our volunteer recruitment and retention.

	=== Board Evaluation - Jasmine (10 min) ===		=== Board Evaluation - Jasmine (10 min) ===

Jasmine.farahbakhsh: /* Volunteer Survey - Karli (15 min) */

2018-03-13T02:26:27Z

Volunteer Survey - Karli (15 min)

← Older revision		Revision as of 02:26, 13 March 2018
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	=== Volunteer Survey - Karli (15 min) ===		=== Volunteer Survey - Karli (15 min) ===
	* Update		* Update
			** The board provided input

	=== Volunteer Engagement Brainstorming - Nancy (15 min) ===		=== Volunteer Engagement Brainstorming - Nancy (15 min) ===

Jasmine.farahbakhsh: /* BWN Shop Update - Mike S. (15 min) */

2018-03-13T01:48:19Z

BWN Shop Update - Mike S. (15 min)

← Older revision		Revision as of 01:48, 13 March 2018
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	** Lack of cash reserves means less cushion if revenue is low.		** Lack of cash reserves means less cushion if revenue is low.
	** Under what conditions can we make a move? Can those come to fruition soon?		** Under what conditions can we make a move? Can those come to fruition soon?
	* Options on the table are keep BWN open, move location of BWN, or ~~shut~~ BWN ~~down~~.		* Options on the table are keep BWN open, move location of BWN (immediately after lease or after a period of time), or close BWN.
	* General Thoughts on BWN Status:		* General Thoughts on BWN Status:
	** Consolidate the two BikeWorks locations		** Consolidate the two BikeWorks locations
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	** BWN does offer a lot to the community, despite lower revenues		** BWN does offer a lot to the community, despite lower revenues
	** Can't say anything definitive. Limited potential of BWN location, even after renovations.		** Can't say anything definitive. Limited potential of BWN location, even after renovations.
	**		** Business perspective - work on rebranding and relocation in conjunction, which could save money.
			** Consider that not all the expenses of BWN will be eliminated if BWN is shut down (such as salary costs that are currently being split).
			* How to move forward?
			** Before the next meeting, put together the other options (locations) including the cost.
			** Put together a spreadsheet with all options, assumptions for revenue/growth, costs of moving (led by Ali/Geoff/Mike S./Chris Chan)
			** Create options for scenarios in the spreadsheet (if shop fees or parts costs were changed)
			** Ask Neil for current YTD, and financial position of EBC

	=== Volunteer Survey - Karli (15 min) ===		=== Volunteer Survey - Karli (15 min) ===

Jasmine.farahbakhsh: /* BWN Shop Update - Mike S. (15 min) */

2018-03-13T01:30:49Z

BWN Shop Update - Mike S. (15 min)

← Older revision		Revision as of 01:30, 13 March 2018
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	** Lack of cash reserves means less cushion if revenue is low.		** Lack of cash reserves means less cushion if revenue is low.
	** Under what conditions can we make a move? Can those come to fruition soon?		** Under what conditions can we make a move? Can those come to fruition soon?
			* Options on the table are keep BWN open, move location of BWN, or shut BWN down.
	* General Thoughts on BWN Status:		* General Thoughts on BWN Status:
	** Consolidate the two BikeWorks locations		** Consolidate the two BikeWorks locations
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	** From a financial perspective, not a good idea to move into a new space that will have costs and less certain revenue. Might not afford new location.		** From a financial perspective, not a good idea to move into a new space that will have costs and less certain revenue. Might not afford new location.
	** Should do the fiscally-responsible thing. Coming up of BWN lease is a good time to reconsider our choice of location.		** Should do the fiscally-responsible thing. Coming up of BWN lease is a good time to reconsider our choice of location.
	** Focus on revenue is the wrong focus; shift that to soliciting sponsorship.		** Focus on revenue is the wrong focus; shift that to soliciting sponsorship. Garner sponsorship prior to getting new location.
	* ~~Options~~ on the table are ~~keep~~ BWN ~~open~~, ~~move location~~ of BWN, ~~or shut BWN down~~.		*** Sponsorship opportunities that are currently on the table are for smaller amounts ~$5,000-$10,000
	~~1 Shutting down BWN~~		*** Consider asking EBC members for money (doing a fundraising campaign)
	** ~~Could~~		*** Crowdfunding campaign was done with BWS relocation.
			** BWN does offer a lot to the community, despite lower revenues
			** Can't say anything definitive. Limited potential of BWN location, even after renovations.
			**

	=== Volunteer Survey - Karli (15 min) ===		=== Volunteer Survey - Karli (15 min) ===