Board Minutes March 2016 - Revision history

Cwc at 09:53, 11 November 2017

2017-11-11T09:53:11Z

← Older revision		Revision as of 09:53, 11 November 2017
Line 1:		Line 1:
	'''''These minutes were approved at the April 2016 board meeting.'''''		'''''These minutes were approved at the [[Board Minutes April 2016\|April 2016]] board meeting.'''''

	== EBC Board Meeting Minutes for March 16, 2016 ==		== EBC Board Meeting Minutes for March 16, 2016 ==

Anna Vesala at 01:35, 11 May 2016

2016-05-11T01:35:59Z

← Older revision		Revision as of 01:35, 11 May 2016
Line 1:		Line 1:
	'''''These minutes ~~are not yet~~ approved~~. They are scheduled for review and approval~~ at the ~~upcoming~~ board meeting.'''''		'''''These minutes were approved at the April 2016 board meeting.'''''

	== EBC Board Meeting Minutes for March 16, 2016 ==		== EBC Board Meeting Minutes for March 16, 2016 ==

Derekpluim: /* Strategic Planning Committee Report - Derek */

2016-04-12T01:46:06Z

Strategic Planning Committee Report - Derek

← Older revision		Revision as of 01:46, 12 April 2016
Line 59:		Line 59:

	Our programs are not bleeding the budget. They will consume some of our non-financial resources, that time could be put towards higher returning activities. We need to focus more attention towards revenue generation.		Our programs are not bleeding the budget. They will consume some of our non-financial resources, that time could be put towards higher returning activities. We need to focus more attention towards revenue generation.

			'''Action Item: Strategic Planning''' committee to report back to the board with a timeline and a proposal of how we, as a committee, can bring more value to the organization.

	== Current & Completed Business ==		== Current & Completed Business ==

Derekpluim: /* Strategic Planning Committee Report - Derek */

2016-04-12T01:43:00Z

Strategic Planning Committee Report - Derek

← Older revision		Revision as of 01:43, 12 April 2016
Line 57:		Line 57:
	Recommendation: divide and complete the tasks, we are in a position to move soon, but we may need more ambitious time lines to complete all our tasks.		Recommendation: divide and complete the tasks, we are in a position to move soon, but we may need more ambitious time lines to complete all our tasks.
	Perhaps the staff should conduct the actual program evaluation in the slow season. The board can set the criteria to evaluate the program(s).		Perhaps the staff should conduct the actual program evaluation in the slow season. The board can set the criteria to evaluate the program(s).

			Our programs are not bleeding the budget. They will consume some of our non-financial resources, that time could be put towards higher returning activities. We need to focus more attention towards revenue generation.

	== Current & Completed Business ==		== Current & Completed Business ==

Derekpluim: /* Strategic Planning Committee Report - Derek */

2016-04-12T01:38:00Z

Strategic Planning Committee Report - Derek

← Older revision		Revision as of 01:38, 12 April 2016
Line 56:		Line 56:
	** Anna: great criteria, but getting indicators/metrics for each criteria will be laborious. Which metrics (if any) do we currently track? Staff and volunteers can likely help gather info but may need more.		** Anna: great criteria, but getting indicators/metrics for each criteria will be laborious. Which metrics (if any) do we currently track? Staff and volunteers can likely help gather info but may need more.
	Recommendation: divide and complete the tasks, we are in a position to move soon, but we may need more ambitious time lines to complete all our tasks.		Recommendation: divide and complete the tasks, we are in a position to move soon, but we may need more ambitious time lines to complete all our tasks.
	Perhaps the staff should ~~be completed~~ the actual program evaluation in the slow season. The board can set the criteria to evaluate the program(s).		Perhaps the staff should conduct the actual program evaluation in the slow season. The board can set the criteria to evaluate the program(s).

	== Current & Completed Business ==		== Current & Completed Business ==

Derekpluim: /* Strategic Planning Committee Report - Derek */

2016-04-12T01:36:56Z

Strategic Planning Committee Report - Derek

← Older revision		Revision as of 01:36, 12 April 2016
Line 55:		Line 55:
	** Jon: committee would apply criteria to bike rental program as a start and determine outcomes. Once we have outcomes, we would change whatever needs to be changed and then go forward applying criteria to other programs.		** Jon: committee would apply criteria to bike rental program as a start and determine outcomes. Once we have outcomes, we would change whatever needs to be changed and then go forward applying criteria to other programs.
	** Anna: great criteria, but getting indicators/metrics for each criteria will be laborious. Which metrics (if any) do we currently track? Staff and volunteers can likely help gather info but may need more.		** Anna: great criteria, but getting indicators/metrics for each criteria will be laborious. Which metrics (if any) do we currently track? Staff and volunteers can likely help gather info but may need more.
			Recommendation: divide and complete the tasks, we are in a position to move soon, but we may need more ambitious time lines to complete all our tasks.
			Perhaps the staff should be completed the actual program evaluation in the slow season. The board can set the criteria to evaluate the program(s).

	== Current & Completed Business ==		== Current & Completed Business ==

Anna Vesala at 18:31, 5 April 2016

2016-04-05T18:31:12Z

← Older revision		Revision as of 18:31, 5 April 2016
Line 79:		Line 79:
	=== Funding for CSJ/STEP BWN Assistant (1 min) Nancy===		=== Funding for CSJ/STEP BWN Assistant (1 min) Nancy===
	* Email vote was circulated Feb 25 and closed Mar 2.		* Email vote was circulated Feb 25 and closed Mar 2.
			* Discussion:
			** Chris: Already have candidate in mind to hire due to the criteria from CSJ.

	* <span style="background: yellow;">Motion:</span> To amend budget to allocate up to $1,000 to hire a BikeWorks Assistant through a [http://www.servicecanada.gc.ca/eng/epb/yi/yep/programs/scpp.shtml Canada Summer Jobs] application. Moved by Anna, seconded by Nancy. '''Motion Carried.''' 9 in favour, Kathy and Derek abstained.		* <span style="background: yellow;">Motion:</span> To amend budget to allocate up to $1,000 to hire a BikeWorks Assistant through a [http://www.servicecanada.gc.ca/eng/epb/yi/yep/programs/scpp.shtml Canada Summer Jobs] application. Moved by Anna, seconded by Nancy. '''Motion Carried.''' 9 in favour, Kathy and Derek abstained.
	* Discussion:
	** Chris: Already have candidate in mind to hire due to the criteria from CSJ.
	* <span style="background: lime;">Action Items:</span> '''Nancy''' will communicate the budget update with Chris asap.		* <span style="background: lime;">Action Items:</span> '''Nancy''' will communicate the budget update with Chris asap.

Anna Vesala at 01:30, 15 March 2016

2016-03-15T01:30:38Z

← Older revision		Revision as of 01:30, 15 March 2016
Line 87:		Line 87:
	=== Edmonton Bike Show (2 min)===		=== Edmonton Bike Show (2 min)===
	* Derek attended EBS. Good crowd, approx 2900. EBC, YCR2 both tabled.		* Derek attended EBS. Good crowd, approx 2900. EBC, YCR2 both tabled.
	* Discussion notes:
	**
	**

	== New Business ==		== New Business ==

	=== ED verbal report ( min)===		=== ED verbal report (10 min)===
	* Have hired Bike Builder, Keith.		* Have hired Bike Builder, Keith.
	** Adrian: Were there any concerns		** Adrian: Were there any concerns
Line 110:		Line 108:
	** Nancy: Any interest in re-forming the broader Advocacy Committee? Chris: Yes, if there was a diff chairperson. Challenge to get engaged, organized, informed chairperson.		** Nancy: Any interest in re-forming the broader Advocacy Committee? Chris: Yes, if there was a diff chairperson. Challenge to get engaged, organized, informed chairperson.
	** Derek: Could we expand some of the Advocacy topics into the Board Outreach Committee? Jon: Karl seems already engaged in many advocacy.		** Derek: Could we expand some of the Advocacy topics into the Board Outreach Committee? Jon: Karl seems already engaged in many advocacy.

	* <span style="background: yellow;">Motion:</span> To ___. Moved by , seconded by . '''Motion Failed/Carried.'''
	* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).

	~~=== New Business Item 2 (__ min)===~~
	*
	* Discussion notes:
	**
	**



Line 126:		Line 114:
	* Please list how long you believe your topic will take to discuss:		* Please list how long you believe your topic will take to discuss:
	** Nancy (10 min)		** Nancy (10 min)
			** Chris (10 min)

	* <span style="background: yellow;">Motion:</span> To close the <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i> discussion. Moved by , seconded by . '''Motion Failed/Carried.'''		* <span style="background: yellow;">Motion:</span> To close the <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i> discussion at 7:15. Moved by Rachel, seconded by Nancy. '''Motion Failed/Carried.'''

	== Adjournment ==		== Adjournment ==
	* <span style="background: yellow;">Motion:</span> To adjourn the meeting at pm. Moved by , seconded by . '''Motion ~~Failed/~~Carried.'''		* <span style="background: yellow;">Motion:</span> To adjourn the meeting at 7:29pm. Moved by Rachel, seconded by Dan. '''Motion Carried.'''

	[[Category:minutes]]		[[Category:minutes]]
	[[Category:2015-2016 Board minutes]]		[[Category:2015-2016 Board minutes]]

Anna Vesala at 01:28, 15 March 2016

2016-03-15T01:28:18Z

← Older revision		Revision as of 01:28, 15 March 2016
Line 98:		Line 98:
	* Casino (Dec30-31) was $81,000 deposited in bank.		* Casino (Dec30-31) was $81,000 deposited in bank.
	* BikeWorks was extremely busy this past weekend. Early season!		* BikeWorks was extremely busy this past weekend. Early season!
	* Discussion ~~notes~~:		* Talking about setting up a program for Newcomers and Refugees. Not a full build a bike program like the spoke. Want to help people find bike, maybe more like Women & Trans Program where time can be allocated for program at shop. May be helpful to recruit donations.
	**		* Advocacy:
	**		** jasper ave 109 St to 124 St
			*** currently only pedestrian focused, very little bike infrastructure in drafts
			*** Dan: 102 Ave cycle track may be impacting this? Chris: Pushing to show that 102 ave will have a completely diff purpose (i.e. high speed transport for bikes) versus Jasper Ave purpose (i.e. stopping to shop, etc). March 21 is open house at Oliver School.
			** 109 St from jasper ave to 97 ave
			** 40 ave former bike lane replacement infrastructure
			** Provincial strategy meeting later this week
			**April 15 Paths For People event
			* Discussion:
			** Nancy: Any interest in re-forming the broader Advocacy Committee? Chris: Yes, if there was a diff chairperson. Challenge to get engaged, organized, informed chairperson.
			** Derek: Could we expand some of the Advocacy topics into the Board Outreach Committee? Jon: Karl seems already engaged in many advocacy.

	* <span style="background: yellow;">Motion:</span> To ___. Moved by , seconded by . '''Motion Failed/Carried.'''		* <span style="background: yellow;">Motion:</span> To ___. Moved by , seconded by . '''Motion Failed/Carried.'''

Anna Vesala at 01:17, 15 March 2016

2016-03-15T01:17:05Z

← Older revision		Revision as of 01:17, 15 March 2016
Line 93:		Line 93:
	== New Business ==		== New Business ==

	=== ~~New Business Item 1~~ (__ min)===		=== ED verbal report ( min)===
	*		* Have hired Bike Builder, Keith.
			** Adrian: Were there any concerns
			* Casino (Dec30-31) was $81,000 deposited in bank.
			* BikeWorks was extremely busy this past weekend. Early season!
	* Discussion notes:		* Discussion notes:
	**		**
Line 111:		Line 114:

	== <i>In Camera</i> Session ==		== <i>In Camera</i> Session ==
	* <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Moved by , seconded by . '''Motion ~~Failed/~~Carried.'''		* <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Moved by Nancy, seconded by Anna. '''Motion Carried.'''
	* Please list how long you believe your topic will take to discuss:		* Please list how long you believe your topic will take to discuss:
	** ~~Name~~ (~~___ min)~~		** Nancy (10 min)
	** Name (___ min)

	* <span style="background: yellow;">Motion:</span> To close the <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i> discussion. Moved by , seconded by . '''Motion Failed/Carried.'''		* <span style="background: yellow;">Motion:</span> To close the <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i> discussion. Moved by , seconded by . '''Motion Failed/Carried.'''