Board Minutes March 2014 - Revision history

Anna Vesala at 07:44, 8 July 2014

2014-07-08T07:44:42Z

← Older revision		Revision as of 07:44, 8 July 2014
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	'''''These minutes ~~are not yet~~ approved~~. They are scheduled for review and approval~~ at the ~~upcoming~~ board meeting.'''''		'''''These minutes were approved at the [http://edmontonbikes.ca/w/Board_Minutes_April_2014 April 2014] board meeting.'''''

	== EBC Board Meeting Minutes for March 19, 2014 ==		== EBC Board Meeting Minutes for March 19, 2014 ==

Anna Vesala at 18:48, 7 April 2014

2014-04-07T18:48:55Z

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 === ED Feb Report - Need to Know (8 min)===
 * Chris
-* <span style="background: yellow;">Motion:</span> To approve the YCR2 Budget referred to in the February 2014 ED Report. Moved by Matt  , seconded by  Leile. '''Motion Carried.'''
+* <span style="background: yellow;">Motion:</span> To approve the YCR2 Budget referred to in the February 2014 ED Report. Moved by Matt, seconded by Leila. '''Motion Carried.'''
 * <span style="background: lime;">Action Items:</span> '''Chris''' will inform YCR2.
 === Petty Cash Policy (2 min)===

Douglas.logan: /* Attendance */

2014-03-31T21:49:03Z

Attendance

← Older revision		Revision as of 21:49, 31 March 2014
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	* Minute-taker: Doug		* Minute-taker: Doug
	* Food by: Leila		* Food by: Leila
	* Board attendance: Bernadette, Doug, Leila, Matt, Carlos, Steve		* Board attendance: Bernadette, Doug, Leila, Matt, Carlos, Steve, Derek
	* Staff attendance: Coreen, Chris		* Staff attendance: Coreen, Chris
	* Regrets: Anna, Caylie, Chris Co, Kristen, Sarah		* Regrets: Anna, Caylie, Chris Co, Kristen, Sarah

Douglas.logan: /* Adjournment */

2014-03-20T02:29:32Z

Adjournment

← Older revision		Revision as of 02:29, 20 March 2014
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	== Adjournment ==		== Adjournment ==
	* <span style="background: yellow;">Motion:</span> To adjourn the meeting. Moved by , seconded by . '''Motion ~~Failed/~~Carried.'''		* <span style="background: yellow;">Motion:</span> To adjourn the meeting. Moved by Derek, seconded by Carlos. '''Motion Carried.'''

	[[Category:minutes]]		[[Category:minutes]]
	[[Category:2013-2014 Board minutes]]		[[Category:2013-2014 Board minutes]]

Douglas.logan: /* Logistics for Next Meeting */

2014-03-20T02:28:14Z

Logistics for Next Meeting

← Older revision		Revision as of 02:28, 20 March 2014
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	* Date: Wed Apr 16		* Date: Wed Apr 16
	* Location: rm 262 Education South, UofA		* Location: rm 262 Education South, UofA
	* Chair:		* Chair: Doug
	* Minute-taker:		* Minute-taker: Matt
	* Food by:		* Food by: Carlos

	== Approval of Agenda, Minutes, Reports (5 min) ==		== Approval of Agenda, Minutes, Reports (5 min) ==

Douglas.logan: /* In Camera Session (__ min) */

2014-03-20T02:25:12Z

In Camera Session (__ min)

← Older revision		Revision as of 02:25, 20 March 2014
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	** Doug will attend on behalf of EBC.		** Doug will attend on behalf of EBC.

	== <i>In Camera</i> Session (__ min)==		== <i>In Camera</i> Session (10 min)==
	* <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Moved by , seconded by . '''Motion ~~Failed/~~Carried.'''		* <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Moved by Bernadette , seconded by Leila. '''Motion Carried.'''
	* Please list how long you believe your topic will take to discuss:		* Please list how long you believe your topic will take to discuss:
	**		**

Douglas.logan: /* New Business */

2014-03-20T02:15:18Z

New Business

← Older revision		Revision as of 02:15, 20 March 2014
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	* <span style="background: lime;">Action Items:</span> '''Doug''' will contact interested party by phone by March 21.		* <span style="background: lime;">Action Items:</span> '''Doug''' will contact interested party by phone by March 21.

	=== Treasurer Report Format (5 min)===		=== Treasurer Report Format (4 min)===
	*Carlos		*Carlos
	* Discussion notes:		* Discussion notes:
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	=== Jane's Walk (5 min)===		=== Jane's Walk (3 min)===
	* Derek		* Derek
	* Discussion notes:		* Discussion notes:
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	=== Strategic Planning (5 min)===		=== Strategic Planning (6 min)===
	* Matt and Doug		* Matt and Doug
	* Discussion notes:		* Discussion notes:
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	=== ED Feb Report - Need to Know (5 min)===		=== ED Feb Report - Need to Know (8 min)===
	* Chris		* Chris

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	Changing summer focus from Ride-a-friend-to-work to “Community BikeWorks Network”; see BikeWorks for details.		Changing summer focus from Ride-a-friend-to-work to “Community BikeWorks Network”; see BikeWorks for details.

	=== Petty Cash Policy (5 min)===		=== Petty Cash Policy (2 min)===
	* Bernadette		* Bernadette
	* Discussion notes:		* Discussion notes:
	** $200 is not enough, especially for large ticket items that consume this and more. Lack of a fluid source like credit cards are holding up cash flow; waiting on cheques proves stressful, especially for affiliates (YCR2)		** $200 is not enough, especially for large ticket items that consume this and more. Lack of a fluid source like credit cards are holding up cash flow; waiting on cheques proves stressful, especially for affiliates (YCR2)

			=== Good 100 Representation (5 min)===
			* Doug
			* Discussion notes:
			** Application fee associated with networking event. Any issues with funding the application fee in order to have EBC representation present at the event?
			** No concerns. There are budgets allotted for these kinds of proceedings.
			** Doug will attend on behalf of EBC.

	== <i>In Camera</i> Session (__ min)==		== <i>In Camera</i> Session (__ min)==

Douglas.logan: /* New Business */

2014-03-20T02:07:15Z

New Business

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	** Leila - torn between separate business from EBC or whether to look at integrated EBC services. Interested in hearing a proposal from interested party with further information.		** Leila - torn between separate business from EBC or whether to look at integrated EBC services. Interested in hearing a proposal from interested party with further information.
	** Chris - EBC has control over terms and conditions of contract such as space, inventory (eg: parts being sold). EBC not at risk for new business venture. Suggest giving interested party information about what we'd like the relationship to look like.		** Chris - EBC has control over terms and conditions of contract such as space, inventory (eg: parts being sold). EBC not at risk for new business venture. Suggest giving interested party information about what we'd like the relationship to look like.
	**

	* <span style="background: yellow;">Motion:</span> The board doesn't have enough information to make any informed decisions at this point, and to ask interested party for more information about what his ideas are and present a proposal to our board in writing. Moved by Matt , seconded by Doug . '''Motion Carried.'''		* <span style="background: yellow;">Motion:</span> The board doesn't have enough information to make any informed decisions at this point, and to ask interested party for more information about what his ideas are and present a proposal to our board in writing. Moved by Matt , seconded by Doug . '''Motion Carried.'''
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	** Request for feedback on past financial reports: How do you find them? Are they useful? Easy to work with? Is there enough information?		** Request for feedback on past financial reports: How do you find them? Are they useful? Easy to work with? Is there enough information?
	** Round discussion - reports are ok.		** Round discussion - reports are ok.
	**

	=== Jane's Walk (5 min)===		=== Jane's Walk (5 min)===
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	* Discussion notes:		* Discussion notes:
	** Jane's Walk, the first weekend of every May, is a movement of independently organized events that move people around in recognition of urban theory, essentially a celebration of the urban environment.		** Jane's Walk, the first weekend of every May, is a movement of independently organized events that move people around in recognition of urban theory, essentially a celebration of the urban environment.
	**

	=== Strategic Planning (5 min)===		=== Strategic Planning (5 min)===
	* Matt and Doug		* Matt and Doug
	* Discussion notes:		* Discussion notes:
	**		** Charitable status to be applied for when year end finances are available. Will try draft run in June with CRA to ensure quality of application and increase chances of acceptance. Other info is Q13 and Q18.
	**

	=== ED Feb Report - Need to Know (5 min)===		=== ED Feb Report - Need to Know (5 min)===
	* Chris		* Chris
	* Discussion notes:
	**
	**
	* <span style="background: yellow;">Motion:</span> To approve the YCR2 Budget referred to in the February 2014 ED Report. Moved by Matt , seconded by Leile. '''Motion Carried.'''		* <span style="background: yellow;">Motion:</span> To approve the YCR2 Budget referred to in the February 2014 ED Report. Moved by Matt , seconded by Leile. '''Motion Carried.'''
	* <span style="background: lime;">Action Items:</span> '''Chris''' will inform YCR2.		* <span style="background: lime;">Action Items:</span> '''Chris''' will inform YCR2.
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	* Discussion notes:		* Discussion notes:
	** $200 is not enough, especially for large ticket items that consume this and more. Lack of a fluid source like credit cards are holding up cash flow; waiting on cheques proves stressful, especially for affiliates (YCR2)		** $200 is not enough, especially for large ticket items that consume this and more. Lack of a fluid source like credit cards are holding up cash flow; waiting on cheques proves stressful, especially for affiliates (YCR2)
	**

	== <i>In Camera</i> Session (__ min)==		== <i>In Camera</i> Session (__ min)==

Douglas.logan: /* Current & Completed Business */

2014-03-20T02:03:24Z

Current & Completed Business

← Older revision		Revision as of 02:03, 20 March 2014
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	* Feb 2014: '''Anna''' to add Carlos to vol hours log		* Feb 2014: '''Anna''' to add Carlos to vol hours log
	* Feb 2014: '''Anna''' will set up Carlos' EBC accounts.		* Feb 2014: '''Anna''' will set up Carlos' EBC accounts.


	* <span style="background: yellow;">Motion:</span> To ___. Moved by , seconded by . '''Motion Failed/Carried.'''
	* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).

	=== Servus Accounts (5 min)===		=== Servus Accounts (5 min)===

Douglas.logan: /* Current & Completed Business */

2014-03-20T02:03:05Z

Current & Completed Business

← Older revision		Revision as of 02:03, 20 March 2014
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	* Feb 2014: '''Anna''' will set up Carlos' EBC accounts.		* Feb 2014: '''Anna''' will set up Carlos' EBC accounts.


	~~=== Ad-hoc volunteer appreciation committee (__ min)===~~
	*
	* Discussion notes:
	**
	**

	* <span style="background: yellow;">Motion:</span> To ___. Moved by , seconded by . '''Motion Failed/Carried.'''		* <span style="background: yellow;">Motion:</span> To ___. Moved by , seconded by . '''Motion Failed/Carried.'''
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	* <span style="background: yellow;">Motion:</span> To name Carlos Bautista signing authority and '''online account admin''' as EBC Treasurer for Servus General and Servus Casino accounts. Moved by Leila , seconded by Steve . '''Motion Carried.'''		* <span style="background: yellow;">Motion:</span> To name Carlos Bautista signing authority and '''online account admin''' as EBC Treasurer for Servus General and Servus Casino accounts. Moved by Leila , seconded by Steve . '''Motion Carried.'''
	* <span style="background: lime;">Action Items:</span> '''name''' will print out meeting motion, have it signed, and fax it to Servus by March 21.		* <span style="background: lime;">Action Items:</span> '''name''' will print out meeting motion, have it signed, and fax it to Servus by March 21.

	~~=== Business Item 2 (__ min)===~~
	*
	* Discussion notes:
	**
	**


	== New Business ==		== New Business ==