Board Minutes March 2013 - Revision history

Justin.bartlett at 01:49, 9 August 2013

2013-08-09T01:49:04Z

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	~~'''''These minutes are not yet approved. They are scheduled for review and approval~~ at the ~~upcoming board~~ meeting.~~'''''~~		Approved at the [[Board Minutes April 2013 \| April 2013 Board meeting]].

	== EBC Board Meeting Minutes for Wednesday March 20, 2013 ==		== EBC Board Meeting Minutes for Wednesday March 20, 2013 ==

Anna Vesala: /* Reports */

2013-04-22T01:22:58Z

Reports

← Older revision		Revision as of 01:22, 22 April 2013
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	=== President's Report (5 min)===		=== President's Report (5 min)===
	[https://docs.google.com/document/d/~~1PCPGVqyZKfK86RWcq9x8sv5aaeYx3oLbOEZT0qAKfyQ~~/edit?usp=sharing Preisdent's Report March 2013]		[https://docs.google.com/a/edmontonbikes.ca/document/d/1eA2mPk7itOBPMgUrQqhObh7Y-1IDj5otl0EDRliWiCw/edit?usp=sharing Preisdent's Report March 2013]
	* Discussion notes:		* Discussion notes:
	** Was the doctors' letter released to the media with names? Neil-- it was.		** Was the doctors' letter released to the media with names? Neil-- it was.

Anna Vesala at 01:17, 22 April 2013

2013-04-22T01:17:26Z

Show changes

Anna Vesala: /* Approval of Last Month's Minutes */

2013-04-22T01:12:05Z

Approval of Last Month's Minutes

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	== Approval of Last Month's Minutes ==		== Approval of Last Month's Minutes ==
	* <span style="background: yellow;">Motion:</span> to approve ~~(month)(year)~~ minutes by Adam. Seconded by Neil.		* <span style="background: yellow;">Motion:</span> to approve February 2013 minutes by Adam. Seconded by Neil.

	== Logistics for Next Meeting ==		== Logistics for Next Meeting ==

Cwc: /* BikeWorks Report (10 min) */

2013-04-15T00:47:18Z

BikeWorks Report (10 min)

← Older revision		Revision as of 00:47, 15 April 2013
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	*Proposed Spring sched seems ambitious. Some volunteers at BWN seemed a little concerned about have enough help. Does Coreen enforce a minimum # of volunteers per shift? Yes, two, hopefully 3-4.		*Proposed Spring sched seems ambitious. Some volunteers at BWN seemed a little concerned about have enough help. Does Coreen enforce a minimum # of volunteers per shift? Yes, two, hopefully 3-4.
	*Adaptive Bikes have already made $63 for us (donations). Institutions will pay, individuals not.		*Adaptive Bikes have already made $63 for us (donations). Institutions will pay, individuals not.
	* <span style="background: yellow;">Motion:</span>
	* Action Items: '''Name''' will... by (deadline)

	=== HR Policy Committee (5 min)===		=== HR Policy Committee (5 min)===

Cwc at 00:46, 15 April 2013

2013-04-15T00:46:08Z

← Older revision		Revision as of 00:46, 15 April 2013
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	* Discussion notes:		* Discussion notes:
	* Was the doctors' letter released to the media with names? Neil-- it was.		* Was the doctors' letter released to the media with names? Neil-- it was.
	* <span style="background: yellow;">Motion:</span>
	* Action Items: '''Name''' will... by (deadline)

	=== Treasurer's Report (10 min)===		=== Treasurer's Report (10 min)===
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	* Discussion notes:		* Discussion notes:
	* Neil will talk to Paul about some concerns.		* Neil will talk to Paul about some concerns.
	* <span style="background: yellow;">Motion:</span>
	* Action Items: '''Name''' will... by (deadline)

	=== Executive Director's Report (10 min)===		=== Executive Director's Report (10 min)===
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	* Do we need to put together a coalition in support of bike lanes for next time? We know who those people are from this time. We need women there!!! We don't necessarily want a go-to list, we want fresh people every time.		* Do we need to put together a coalition in support of bike lanes for next time? We know who those people are from this time. We need women there!!! We don't necessarily want a go-to list, we want fresh people every time.
	* Should board members take on finding partnerships? Chris: there's a standard-issue email. The only real criteria: it can't be one-sided, has to be a reasonable discount for the promotion we give them. Doesn't have to be an on-going membership sponsorship, it could be in-kind donations for us. Sarah: could we get a copy of your standard email to share. Chris: yes.		* Should board members take on finding partnerships? Chris: there's a standard-issue email. The only real criteria: it can't be one-sided, has to be a reasonable discount for the promotion we give them. Doesn't have to be an on-going membership sponsorship, it could be in-kind donations for us. Sarah: could we get a copy of your standard email to share. Chris: yes.
	* <span style="background: yellow;">Motion:</span>
	* Action Items: '''Name''' will... by (deadline)

	=== BikeWorks Report (10 min)===		=== BikeWorks Report (10 min)===
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	* Discussion notes:		* Discussion notes:
	* Just a brief update. That's it.		* Just a brief update. That's it.
	* <span style="background: yellow;">Motion:</span>
	* Action Items: '''Name''' will... by (deadline)

	=== Advocacy Committee Report (5 min)===		=== Advocacy Committee Report (5 min)===
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	* Discussion notes:		* Discussion notes:
	* Focus on Complete Streets groups. Getting routes in the right places, traffic calming. The 83 ave one will have an open house when it gets nice, door-knocking, etc ... so we don't get a repeat of 76 ave. Next (and future) AdvCom meeting will be at United Cycle. Meeting coming up with Grant Mac rep (head of sustainability).		* Focus on Complete Streets groups. Getting routes in the right places, traffic calming. The 83 ave one will have an open house when it gets nice, door-knocking, etc ... so we don't get a repeat of 76 ave. Next (and future) AdvCom meeting will be at United Cycle. Meeting coming up with Grant Mac rep (head of sustainability).
	* <span style="background: yellow;">Motion:</span>
	* Action Items: '''Name''' will... by (deadline)

	=== Adhoc Volunteer Appreciation Committee (verbal) Report (5 min)===		=== Adhoc Volunteer Appreciation Committee (verbal) Report (5 min)===
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	* Important to be inclusive of older volunteers, etc.		* Important to be inclusive of older volunteers, etc.
	* Lee idea: lead a bike ride to elk island, camp in their tipis, bike back, all in a 24h timeframe. Possible July retreat idea?		* Lee idea: lead a bike ride to elk island, camp in their tipis, bike back, all in a 24h timeframe. Possible July retreat idea?
	* <span style="background: yellow;">Motion:</span>
	* Action Items: '''Name''' will... by (deadline)

	== Current & Completed Business ==		== Current & Completed Business ==
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	* Use "anyone with the link" setting.		* Use "anyone with the link" setting.
	* Yes, we're trusting Google.		* Yes, we're trusting Google.
	* <span style="background: yellow;">Motion:</span>
	* Action Items: '''Name''' will... by (deadline)

	=== Review EBC 2013 Goals (5 min)===		=== Review EBC 2013 Goals (5 min)===
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	* Discussion notes:		* Discussion notes:
	* push to next meeting.		* push to next meeting.
	* <span style="background: yellow;">Motion:</span>
	* Action Items: '''Name''' will... by (deadline)

	=== AB Bicycle Commuters Conference (7 min)===		=== AB Bicycle Commuters Conference (7 min)===
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	* 1 day or 2? More socialization over 2. Maybe 1.5 days.		* 1 day or 2? More socialization over 2. Maybe 1.5 days.
	* <span style="background: yellow;">Motion: The board supports the organization of an AB Bicycle Commuters Conference.</span> Moved Sarah, seconded Bern, carried.		* <span style="background: yellow;">Motion: The board supports the organization of an AB Bicycle Commuters Conference.</span> Moved Sarah, seconded Bern, carried.
	* Action Items: '''Name''' will... by (deadline)

	=== Appoint Acting President and VP (5 min) ===		=== Appoint Acting President and VP (5 min) ===
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	* ACTION: Duncan will call Leila. Making a decision on this is carried forward to next meeting.		* ACTION: Duncan will call Leila. Making a decision on this is carried forward to next meeting.
	* <span style="background: yellow;">Motion: That we appoint as signing authorities Adam Burgess, Leila Sidi, Micah Cooper, and Paul Govenlock.</span> Moved by Neil, seconded by Anna, carried.		* <span style="background: yellow;">Motion: That we appoint as signing authorities Adam Burgess, Leila Sidi, Micah Cooper, and Paul Govenlock.</span> Moved by Neil, seconded by Anna, carried.
	* Action Items: '''Name''' will... by (deadline)

	== In Camera Session (__ min)==		== In Camera Session (__ min)==
	*Duncan moves to go in camera, 2nded Lee, carried.		* <span style="background: yellow;">Motion:</span> Duncan moves to go in camera, 2nded Lee, carried.
	* <span style="background: yellow;">Motion:</span>

	== Adjournment ==		== Adjournment ==

Cwc: /* Appoint Acting President and VP (5 min) */

2013-04-15T00:43:27Z

Appoint Acting President and VP (5 min)

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	=== Appoint Acting President and VP (5 min) ===		=== Appoint Acting President and VP (5 min) ===
	*~~In light of~~ Duncan taking a leave of absence.		*Duncan taking a leave of absence effective April 4 until Oct 22.
	* Discussion notes:		* Discussion notes:
	* Leila is the VP now. She seems to have been busy. Is there someone who can be acting Pres if she's not into it? Adam can. Duncan will still be around to do media as a citizen or rep'ing the Complete Streets groups.		* Leila is the VP now. She seems to have been busy. Is there someone who can be acting Pres if she's not into it? Adam can. Duncan will still be around to do media as a citizen or rep'ing the Complete Streets groups.

Anna Vesala: /* Logistics for Next Meeting */

2013-03-23T09:23:54Z

Logistics for Next Meeting

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	* Date:		* Date:
	* Location: TBD (ACTION item for Micah)		* Location: TBD (ACTION item for Micah)
	* Chair:		* Chair: Sarah (unless date is impossible for her to attend)
	* Minute-taker: Micah		* Minute-taker: Micah
	* Food by:		* Food by:
	ACTION ITEM: Bernadette to send out doodle poll, had to reschedule due to April 17 bike lanes consultation.		ACTION ITEM: Bernadette to send out doodle poll, had to reschedule due to April 17 bike lanes consultation.

Anna Vesala: /* Review EBC 2013 Goals (5 min) */

2013-03-23T09:11:30Z

Review EBC 2013 Goals (5 min)

← Older revision		Revision as of 09:11, 23 March 2013
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	=== Review EBC 2013 Goals (5 min)===		=== Review EBC 2013 Goals (5 min)===
	* Review the 3 S.M.A.R.T. goals for the board/organization that we created at the January retreat, since we have never seen them all together yet.		* Review the 3 S.M.A.R.T. goals for the board/organization that we created at the January retreat, since we have never seen them all together yet.
	**Sarah typed up the SMART goal for the Charitable status goal.		**Sarah typed up the SMART goal for the [https://docs.google.com/document/d/1mVdt9fLINmrTK-PQ1vPEr3oHd5ryhF_Yex1rlo489cU/edit?usp=sharing Charitable status goal].
	**Duncan typed up the SMART goal for the [https://docs.google.com/a/edmontonbikes.ca/document/d/1a_0ML8WrqcsoeoKaXvww0BGOdD2RoZzt-X3JryhD0Zo/edit financial goal].		**Duncan typed up the SMART goal for the [https://docs.google.com/a/edmontonbikes.ca/document/d/1a_0ML8WrqcsoeoKaXvww0BGOdD2RoZzt-X3JryhD0Zo/edit financial goal].
	**Justin typed up the SMART goal for the HR goal.		**Justin typed up the SMART goal for the [https://docs.google.com/document/d/1SRRZ3JmNDxXGIt_dAGsg6PLKe93TI_Eq9S8Y1U-B6CQ/edit?usp=sharing HR goal].
	* Discussion notes:		* Discussion notes:
	* push to next meeting.		* push to next meeting.

Adam.burgess at 02:29, 21 March 2013

2013-03-21T02:29:01Z

← Older revision		Revision as of 02:29, 21 March 2013
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	=== Updates on Action Items From Previous Meeting (5 min)===		=== Updates on Action Items From Previous Meeting (5 min)===
	*'''Anna''' will send out possible July dates for mid-year goals check-in before March meeting. '''DONE'''		*'''Anna''' will send out possible July dates for mid-year goals check-in before March meeting. '''DONE'''
	*'''Paul''' will coordinate new signing authorities with bank before March meeting.		*'''Paul''' will coordinate new signing authorities with bank before March meeting. - Paul's saying early April. Carried forward.
	*'''Paul''' (voluntold?) will review Bylaws and draft edits re: board election of members in good standing by July 30.		*'''Paul''' (voluntold?) will review Bylaws and draft edits re: board election of members in good standing by July 30. Carried forward.
	*'''Micah''' will find some good links/resources to board on how to use wiki and how to save folders/docs in Google Drive. Deadline: March 19th.		*'''Micah''' will find some good links/resources to board on how to use wiki and how to save folders/docs in Google Drive. Deadline: March 19th. Carried forward.
	*'''Anna''' will post all approved job descriptions and code of conduct to the wiki before next meeting. '''DONE'''		*'''Anna''' will post all approved job descriptions and code of conduct to the wiki before next meeting. '''DONE'''
	** See wiki main page > [[Policies]] > [[Job Descriptions: Board Members]] and [[Committee Chair Job Description]] and [[Code of Conduct: Board Members]] and started Policies Under Development page for [[Code of Conduct Grievance]]		** See wiki main page > [[Policies]] > [[Job Descriptions: Board Members]] and [[Committee Chair Job Description]] and [[Code of Conduct: Board Members]] and started Policies Under Development page for [[Code of Conduct Grievance]]

	~~=== Business Item 1 (__ min)===~~
	*
	* Discussion notes:
	* <span style="background: yellow;">Motion:</span>
	* Action Items: '''Name''' will... by (deadline)

	~~=== Business Item 2 (__ min)===~~
	*
	* Discussion notes:
	* <span style="background: yellow;">Motion:</span>
	* Action Items: '''Name''' will... by (deadline)

	== New Business ==		== New Business ==
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	* Anna: could reports be submitted as a Google Doc that is 1) shared with board and staff 2) linked on the wiki agenda? Is this format useful? Easy? Efficient? What other formats are suggested?		* Anna: could reports be submitted as a Google Doc that is 1) shared with board and staff 2) linked on the wiki agenda? Is this format useful? Easy? Efficient? What other formats are suggested?
	* Discussion notes:		* Discussion notes:
			* Use "anyone with the link" setting.
			* Yes, we're trusting Google.
	* <span style="background: yellow;">Motion:</span>		* <span style="background: yellow;">Motion:</span>
	* Action Items: '''Name''' will... by (deadline)		* Action Items: '''Name''' will... by (deadline)
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	**Justin typed up the SMART goal for the HR goal.		**Justin typed up the SMART goal for the HR goal.
	* Discussion notes:		* Discussion notes:
			* push to next meeting.
	* <span style="background: yellow;">Motion:</span>		* <span style="background: yellow;">Motion:</span>
	* Action Items: '''Name''' will... by (deadline)		* Action Items: '''Name''' will... by (deadline)
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	* I am interested in organizing a conference for the fall of 2013 to gather bike commuters from across AB to share ideas.		* I am interested in organizing a conference for the fall of 2013 to gather bike commuters from across AB to share ideas.
	* Discussion notes:		* Discussion notes:
	* <span style="background: yellow;">Motion:</span>		* There's interest from Canmore, Edmonton, Calgary, Devon, Leduc, Red Deer, Lethbridge ... might have a connection for cheap space in Red Deer. Focus will be commuter cycling. Interested in having speakers. Maybe everybody brings a 10-minute presentation on sthg that works in their own community. Goal: 40-ish ppl. Sarah imagined something larger scale: working grps, idea-sharing. Duncan: invite Cgy head of planning (Rollin Stanley). Chris: could get Devon MLA. Someone who attended Kickstand (Copenhaguenize) in Cgy. Prob dates: September? That's civic election time. Is that a good thing? Who's helping? Bern, Sarah, Molly, Neil if you need something specific.
			*We can learn from BikeBike's model of multi-city organizing. They set a theme for certain blocks of time, but individuals pitch particular talks. Kevin Schmidt has been very involved, also Hindle.
			* 1 day or 2? More socialization over 2. Maybe 1.5 days.
			* <span style="background: yellow;">Motion: The board supports the organization of an AB Bicycle Commuters Conference.</span> Moved Sarah, seconded Bern, carried.
	* Action Items: '''Name''' will... by (deadline)		* Action Items: '''Name''' will... by (deadline)

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	*In light of Duncan taking a leave of absence.		*In light of Duncan taking a leave of absence.
	* Discussion notes:		* Discussion notes:
	* <span style="background: yellow;">Motion:</span>		* Leila is the VP now. She seems to have been busy. Is there someone who can be acting Pres if she's not into it? Adam can. Duncan will still be around to do media as a citizen or rep'ing the Complete Streets groups.
			* We also need an Advocacy Committee chair. Can it stand on its own without a board chair? The meeting is Duncan/Chris every month, with some others. Duncan will bring this up at the next AdvCom meeting.
			* Neil is intending to be involved in Complete Streets Oliver. Anna too. Maybe between the two of them they can rep EBC there fairly often. Duncan will add Adam and Bern to the CSS list, they will represent there.
			* ACTION: Duncan will call Leila. Making a decision on this is carried forward to next meeting.
			* <span style="background: yellow;">Motion: That we appoint as signing authorities Adam Burgess, Leila Sidi, Micah Cooper, and Paul Govenlock.</span> Moved by Neil, seconded by Anna, carried.
	* Action Items: '''Name''' will... by (deadline)		* Action Items: '''Name''' will... by (deadline)

	== In Camera Session (__ min)==		== In Camera Session (__ min)==
			*Duncan moves to go in camera, 2nded Lee, carried.
	* <span style="background: yellow;">Motion:</span>		* <span style="background: yellow;">Motion:</span>

	== Adjournment ==		== Adjournment ==
	* <span style="background: yellow;">Motion:</span>		* <span style="background: yellow;">Motion: </span> Duncan, Anna, adjourned.

	[[Category:minutes]]		[[Category:minutes]]
	[[Category:2012-2013 Board minutes]]		[[Category:2012-2013 Board minutes]]