Board Minutes March 2011 - Revision history

James P: The minutes were approved in the January 2012 meeting

2012-01-14T21:20:22Z

The minutes were approved in the January 2012 meeting

← Older revision		Revision as of 21:20, 14 January 2012
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	~~These minutes are not yet approved.~~

	== Action Items from Last Meeting ==		== Action Items from Last Meeting ==

Cwc: /* Call to order */

2011-04-28T00:51:12Z

Call to order

← Older revision		Revision as of 00:51, 28 April 2011
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	== Call to order ==		== Call to order ==
	* In attendance: Steph, Alex, Chris, Neil, James, Brett, Anna		* In attendance: Steph, Alex, Chris, Neil, James, Brett, Anna, Bernadette
	* Regrets: David, Alex C, Kevin, Keith,		* Regrets: David, Alex C, Kevin, Keith,

	== Approval of agenda ==		== Approval of agenda ==

Cwc: /* EBC Board Meeting Agenda for March 30, 2010 */

2011-04-08T07:08:23Z

EBC Board Meeting Agenda for March 30, 2010

← Older revision		Revision as of 07:08, 8 April 2011
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	* <span style="background: lightgrey;">ACTION:</span> '''Alex''' to update Bike Building metrics with correct numbers so that we can re-analyze		* <span style="background: lightgrey;">ACTION:</span> '''Alex''' to update Bike Building metrics with correct numbers so that we can re-analyze

	= EBC Board Meeting Agenda for March 30, ~~2010~~ =		= EBC Board Meeting Agenda for March 30, 2011 =

	* Time: 6:30pm		* Time: 6:30pm

Cwc at 07:07, 8 April 2011

2011-04-08T07:07:24Z

← Older revision		Revision as of 07:07, 8 April 2011
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	** MAR UPDATE: Outreach, Inclusion, Adcocacy, Info Mgmt are up. To be done: Education, BikeWorks, . Chris to put ones we have on the wiki.		** MAR UPDATE: Outreach, Inclusion, Adcocacy, Info Mgmt are up. To be done: Education, BikeWorks, . Chris to put ones we have on the wiki.
	* <span style="background: lightgrey;">ACTION:</span> '''Alex and Anna''' to decide on specifics of membership length/expiry and present scheme to board		* <span style="background: lightgrey;">ACTION:</span> '''Alex and Anna''' to decide on specifics of membership length/expiry and present scheme to board
	** MAR UPDATE: Want to increase renewals. Reminders are necessary. Want to target members who are interested in EBC but not necessarily coming to BikeWorks. Continue recording day in which member signs up~~. Memberships expire at end of month. Renewal reminders sent out monthly. Moved by Steph. Seconded by Neil. Approved~~.		** MAR UPDATE: Want to increase renewals. Reminders are necessary. Want to target members who are interested in EBC but not necessarily coming to BikeWorks. Continue recording day in which member signs up.
	* <span style="background: lightgrey;">ACTION:</span> ~~Put~~ EBC priorities into online doc		* <span style="background: lightgrey;">ACTION:</span> ANNA to put EBC priorities into online doc

	=== New action items ===		=== New action items ===
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	== Approval of agenda ==		== Approval of agenda ==
	* Motion to approve Steph. Seconded by Neil.		* Motion to approve Steph. Seconded by Neil. Approved.

	== Approval of minutes ==		== Approval of minutes ==
	* Motion to approve February 2011 minutes Steph. Seconded by James.		* Motion to approve February 2011 minutes Steph. Seconded by James. Approved/

	=== February board meeting minutes ===		=== February board meeting minutes ===
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	== New Business ==		== New Business ==

			=== Memberships ===
			'''MOTION by STEPH/NEIL''' that memberships expire at end of month, with renewal reminders to be sent out monthly. APPROVED.

	=== Alberta Cycle Building Update ===		=== Alberta Cycle Building Update ===
	*A decision is needed immediately on whether to proceed with short term space acquisition. Not making a decision at this time may make it untenable to secure space.		* A decision is needed immediately on whether to proceed with short term space acquisition. Not making a decision at this time may make it untenable to secure space.
			* Will wait for meeting with Linda H on Tuesday, April 5, for more information.

	=== Bike Building Tuesdays ===		=== Bike Building Tuesdays ===
			* Evaluating this program shows that it hasn't been profitable, and likely won't be a good source of revenue generation for a long time.
			* With changes in food costs, it does pay for itself, and generates a lot of other benefits (training, winter volunteer retention, socially-focused workshop times, etc)
			* Chris thinks we should continue this program through the summer and again through next winter

	=== NAA ===		=== NAA ===

Cwc at 06:28, 8 April 2011

2011-04-08T06:28:58Z

← Older revision		Revision as of 06:28, 8 April 2011
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			These minutes are not yet approved.

	== Action Items from Last Meeting ==		== Action Items from Last Meeting ==

Cwc at 03:15, 31 March 2011

2011-03-31T03:15:34Z

← Older revision		Revision as of 03:15, 31 March 2011
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	== Call to order ==		== Call to order ==
	* In attendance: Steph, Alex, Chris, Neil, James, Brett, Anna		* In attendance: Steph, Alex, Chris, Neil, James, Brett, Anna
	* Regrets: David,		* Regrets: David, Alex C, Kevin, Keith,

	== Approval of agenda ==		== Approval of agenda ==
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	=== Executive Director ===		=== Executive Director ===
			*

	==== Bike Art Auction ====		==== Bike Art Auction ====

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	* short term lease looks likely, but ephemeral (moving around as they renovate)		* short term lease looks likely, but ephemeral (moving around as they renovate)
	* They said that we would not get 3000sqft and we'd be lucky to get 1000sqft		* They said that we would not get 3000sqft and we'd be lucky to get 1000sqft
	*		* We need commitment from ArtsHab. Are we the anchor tenant they want?
			* What is their long term vision? We can't/shouldn't take short term space if we dont know this.
			* What space do they see for us in long term? 2000 would be a bare minimum.
			* What is the revo schedule? Will our short term space be significantly compromised?
			* Alex make a list of spaces/buildings which would be suitable.
			* City-owned space is ideal.
			* Alex to write up detailed notes from Tuesday April 5 meeting with Linda. Send to Board for review and discussion. Send notice of intention to city (Scott Peters) by following week.

	=== Treasurer ===		=== Treasurer ===
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	=== Board retreat ===		=== Board retreat ===
	* April 16-17		* April 16-17
	* Agenda?		* Agenda? TBD by Chris, Anna, David, facilitator
			* Food: Anna to solicit donations from grocery stores. Alternatively, potluck.

	=== Recycling Art ===		=== Recycling Art ===
			* Parts are being needlessly recycled as scrap; could have one day of parts salvaging and one day of stripping/scrap day
			* Planet Ze may be interested in partnering with us
			* MEC has asked us to pick up their metal recycling

	== Food For Next Meeting ==		== Food For Next Meeting ==
			* Chris (maybe, looking at schedule)
	*

	== Next Meeting Date ==		== Next Meeting Date ==

	Date:		Date: Wednesday April 27, 2011
	Location:		Location: Interthink (to be confirmed)

	== In Camera ==		== In Camera ==

Cwc at 01:51, 31 March 2011

2011-03-31T01:51:29Z

← Older revision		Revision as of 01:51, 31 March 2011
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	* <span style="background: lightgrey;">ACTION:</span> Anna to contact ABA about CANBIKE		* <span style="background: lightgrey;">ACTION:</span> Anna to contact ABA about CANBIKE
	** FEB UPDATE: No response yet. Tried 3 times.		** FEB UPDATE: No response yet. Tried 3 times.
	** MAR UPDATE:		** MAR UPDATE: Anna call again.
	* <span style="background: lightgrey;">ACTION:</span> Anna to write a more detailed webpage about ghost bikes. Get Michael's press release to update if necessary.		* <span style="background: lightgrey;">ACTION:</span> Anna to write a more detailed webpage about ghost bikes. Get Michael's press release to update if necessary.
	** FEB UPDATE: Not done yet. Keith will do it based on Michael K and ghostbike.org site.		** FEB UPDATE: Not done yet. Keith will do it based on Michael K and ghostbike.org site.
			** MAR UPDATE: No change.
	* <span style="background: lightgrey;">ACTION:</span> All committees to write up their own Terms Of Reference (1-2 pg)		* <span style="background: lightgrey;">ACTION:</span> All committees to write up their own Terms Of Reference (1-2 pg)
	** UPDATE:		** MAR UPDATE: Outreach, Inclusion, Adcocacy, Info Mgmt are up. To be done: Education, BikeWorks, . Chris to put ones we have on the wiki.
	* <span style="background: lightgrey;">ACTION:</span> '''Alex and Anna''' to decide on specifics of membership length/expiry and present scheme to board		* <span style="background: lightgrey;">ACTION:</span> '''Alex and Anna''' to decide on specifics of membership length/expiry and present scheme to board
	** UPDATE:		** MAR UPDATE: Want to increase renewals. Reminders are necessary. Want to target members who are interested in EBC but not necessarily coming to BikeWorks. Continue recording day in which member signs up. Memberships expire at end of month. Renewal reminders sent out monthly. Moved by Steph. Seconded by Neil. Approved.
	* <span style="background: lightgrey;">ACTION:</span> Put EBC priorities into online doc		* <span style="background: lightgrey;">ACTION:</span> Put EBC priorities into online doc

	=== New action items ===		=== New action items ===
	* <span style="background: lightgrey;">ACTION:</span> '''Alex and Anna''' to ask BikeWorks mechanics about feelings about offsite mechanic fees		* <span style="background: lightgrey;">ACTION:</span> '''Alex and Anna''' to ask BikeWorks mechanics about feelings about offsite mechanic fees
			** MAR UPDATE: Volunteers seemed ok with it. MOU must be formalized for any group to have the fees waived. Contract employees will be permitted to accept tips but it will be clearly described that this money goes to the organization. Contract employees will post a sign "Bike Checks sponsored by ___, donations kindly accepted." System of training for contract employees is being written by Alex.
	* <span style="background: lightgrey;">ACTION:</span> '''Alex''' to update Bike Building metrics with correct numbers so that we can re-analyze		* <span style="background: lightgrey;">ACTION:</span> '''Alex''' to update Bike Building metrics with correct numbers so that we can re-analyze

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	== Approval of minutes ==		== Approval of minutes ==
	* Motion to approve February 2011 minutes . Seconded by .		* Motion to approve February 2011 minutes Steph. Seconded by James.

	=== February board meeting minutes ===		=== February board meeting minutes ===
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	== Reports ==		== Reports ==
	=== President ===		=== President ===
	* ~~Awarded~~ for YES grant, $5000		* Personally awarded for YES grant, $5000 (EBC as a project partner)
	** Submitted MEC grant for $4000		** Submitted MEC grant for $4000
	** Audit John's 7-week mechanic course		** Audit John's 7-week mechanic course
	* EBC nomination listed in Emerald Award newsletter		* EBC nomination listed in Emerald Award newsletter
	* Submitted Shell Environmental Fund grant application, $~~25000~~		* Submitted Shell Environmental Fund grant application, $25,000
	* Submitted CIRA Non-profit .CA Award, $5000		* Submitted CIRA Non-profit .CA Award, $5000
	* Advised Saskatoon bike shop		* Advised Saskatoon bike shop
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	=== BikeWorks Coordinator ===		=== BikeWorks Coordinator ===
	[[File:BikeWorks_February_March_2011_Report.pdf‎ ]]		[[File:BikeWorks_February_March_2011_Report.pdf‎ ]]

			==== Alberta Cycle space ====
			* short term lease looks likely, but ephemeral (moving around as they renovate)
			* They said that we would not get 3000sqft and we'd be lucky to get 1000sqft
			*

	=== Treasurer ===		=== Treasurer ===
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	* April 16-17		* April 16-17
	* Agenda?		* Agenda?

			=== Recycling Art ===

	== Food For Next Meeting ==		== Food For Next Meeting ==

Cwc: /* Approval of agenda */

2011-03-31T00:48:59Z

Approval of agenda

← Older revision		Revision as of 00:48, 31 March 2011
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	== Approval of agenda ==		== Approval of agenda ==
	* Motion to approve . Seconded by .		* Motion to approve Steph. Seconded by Neil.

	== Approval of minutes ==		== Approval of minutes ==

Cwc: /* Call to order */

2011-03-31T00:47:21Z

Call to order

← Older revision		Revision as of 00:47, 31 March 2011
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	== Call to order ==		== Call to order ==
	* In attendance:		* In attendance: Steph, Alex, Chris, Neil, James, Brett, Anna
	* Regrets:		* Regrets: David,

	== Approval of agenda ==		== Approval of agenda ==

Alex.hindle: /* BikeWorks Coordinator */

2011-03-30T23:11:04Z

BikeWorks Coordinator

← Older revision		Revision as of 23:11, 30 March 2011
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	=== BikeWorks Coordinator ===		=== BikeWorks Coordinator ===
	*[[BikeWorks_February_March_2011_Report.~~pdf~~]]		[[File:BikeWorks_February_March_2011_Report.pdf‎ ]]

	=== Treasurer ===		=== Treasurer ===