Board Minutes July 2025 - Revision history

Adam.burgess: /* In Camera Session */

2025-07-29T01:04:41Z

In Camera Session

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	\|result=		\|result=
	}}		}}
	* Please list how long you believe your topic will take to discuss:
	** Name (___ min)
	** Name (___ min)

	{{Motion		{{Motion

Adam.burgess: /* New Business */

2025-07-29T01:04:29Z

New Business

← Older revision		Revision as of 01:04, 29 July 2025
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	* Coming up mid_August. Coreen wondering if we'd like to plan something for it. She's been thinking of a "Tour de Magpie"-- all the Magpie public art in Edmonton, culminating in a bbq or something.		* Coming up mid_August. Coreen wondering if we'd like to plan something for it. She's been thinking of a "Tour de Magpie"-- all the Magpie public art in Edmonton, culminating in a bbq or something.
	* No firm committments for Board involvement but we encouraged her to keep thinking about it.		* No firm committments for Board involvement but we encouraged her to keep thinking about it.

	~~=== New Business Item 2 (__ min)===~~
	*
	* Discussion notes:
	**
	**



	== <i>In Camera</i> Session ==		== <i>In Camera</i> Session ==

Adam.burgess: /* Current & Completed Business */

2025-07-29T01:04:15Z

Current & Completed Business

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	=== AGM Planning (__ min)===		=== AGM Planning (__ min)===
	* AGM will be Sunday, October 26th. Wanted to find something closer to the shop, but will probably just book Strathcona Community League again. Board retreat will be 2-3 wks later. Will need more helpers than last time to greet and check memberships. Would also like some kind of engagement for people who are waiting for the meeting to start? It was suggested there could be paper up for brainstorming or dot-ocracy type exercise-- agreement. There was a suggestion for the board retreat to be somewhere outside the city-- generally this was thought to be too taxing a commitment.		* AGM will be Sunday, October 26th. Wanted to find something closer to the shop, but will probably just book Strathcona Community League again. Board retreat will be 2-3 wks later. Will need more helpers than last time to greet and check memberships. Would also like some kind of engagement for people who are waiting for the meeting to start? It was suggested there could be paper up for brainstorming or dot-ocracy type exercise-- agreement. There was a suggestion for the board retreat to be somewhere outside the city-- generally this was thought to be too taxing a commitment.

	~~=== Business Item 2 (__ min)===~~
	*
	* Discussion notes:
	**
	**

	== New Business ==		== New Business ==

Adam.burgess: /* AGM Planning (__ min) */

2025-07-29T01:04:02Z

AGM Planning (__ min)

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 === AGM Planning (__ min)===
+* AGM will be Sunday, October 26th. Wanted to find something closer to the shop, but will probably just book Strathcona Community League again. Board retreat will be 2-3 wks later. Will need more helpers than last time to greet and check memberships. Would also like some kind of engagement for people who are waiting for the meeting to start? It was suggested there could be paper up for brainstorming or dot-ocracy type exercise-- agreement. There was a suggestion for the board retreat to be somewhere outside the city-- generally this was thought to be too taxing a commitment.
 === Business Item 2 (__ min)===

Adam.burgess: /* Advocacy Committee Report */

2025-07-29T00:57:55Z

Advocacy Committee Report

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	{{Motion		{{Motion
	\|motion= 1. That Marcel, Reinier and Karl are authorised by the Board to manage and distribute tip money in this order:		\|motion= 1. That Marcel, Reinier and Karl are authorised by the Board to manage and distribute tip money in this order: To subsidise volunteer meals up to $10 per shift; To use it for petty cash, including perimeter fence upgrades, consumables; To give Mike the bike mechanic at least one third of tips collected whenever he attends and provides minor tune ups
	1. To subsidise volunteer meals up to $10 per shift.
	2. To use it for petty cash, including perimeter fence upgrades, consumables
	3. To give Mike the bike mechanic at least one third of tips collected whenever he attends and provides minor tune ups

	2. That staff are authorised to purchase either a Square EFT device (approximately $118 for a Square Reader or $400 for a Square Terminal) that can be used to collect EFT tips.		2. That staff are authorised to purchase either a Square EFT device (approximately $118 for a Square Reader or $400 for a Square Terminal) that can be used to collect EFT tips.

Adam.burgess: /* Advocacy Committee Report */

2025-07-29T00:57:13Z

Advocacy Committee Report

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	We are still in need for more volunteers for our Saturday shifts. Sign up here		We are still in need for more volunteers for our Saturday shifts. Sign up here

	~~=== Advocacy Committee Report ===~~
	*City Nerd event went well.
	*We signed on to be a Tap Root election partner, giving us access to some survey responses as the elections nears.
	*There's been good engagement at the OSFM bike valet; some shortage of volunteers; possible opportunity to access revenue earned by the nearby parking lot through a City program related to that.
	{{Motion		{{Motion
	\|motion= ~~To dedicate~~ tip money ~~received at~~ the ~~OSFM~~ bike ~~valet to subsidising volunteer lunches~~ and ~~some other incidentals like improving fencing; also~~ to purchase a ~~new square terminal;~~ and ~~to tell OSFM~~ that ~~we can't do~~ Sundays ~~at this time unless they pay us~~.		\|motion= 1. That Marcel, Reinier and Karl are authorised by the Board to manage and distribute tip money in this order:
			1. To subsidise volunteer meals up to $10 per shift.
			2. To use it for petty cash, including perimeter fence upgrades, consumables
			3. To give Mike the bike mechanic at least one third of tips collected whenever he attends and provides minor tune ups

			2. That staff are authorised to purchase either a Square EFT device (approximately $118 for a Square Reader or $400 for a Square Terminal) that can be used to collect EFT tips.

			3. That Karl advise Old Strathcona Farmers Market in writing of usage so far and that Bike Edmonton will not provide service on Sundays without payment for service.
	\|first= Colin		\|first= Colin
	\|second= Rebecca		\|second= Rebecca

Adam.burgess: /* Fundraising Committee Report */

2025-07-29T00:56:06Z

Fundraising Committee Report

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	* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).		* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).

	=== ~~Fundraising~~ Committee Report ===		=== Advocacy Committee Report ===
	*City Nerd visit seemed to go well.		*City Nerd visit seemed to go well.
	*Reached out to a City team that relates to the bike valet program, and there may be opportunity to collaborate there.		*Reached out to a City team that relates to the bike valet program, and there may be opportunity to collaborate there.

Adam.burgess: /* Fundraising Committee Report */

2025-07-29T00:55:40Z

Fundraising Committee Report

← Older revision		Revision as of 00:55, 29 July 2025
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	*Reached out to a City team that relates to the bike valet program, and there may be opportunity to collaborate there.		*Reached out to a City team that relates to the bike valet program, and there may be opportunity to collaborate there.
	*Committee has advised Tap Root that we'd like to be an election partner, giving us access to some survey responses as the election nears.		*Committee has advised Tap Root that we'd like to be an election partner, giving us access to some survey responses as the election nears.
	*Recommends to incentivize more volunteering that we use the tip money collected ($170) to subsidise lunches for volunteers and some other incidentals.
	*Here is a short report from Marcel, Rainier and I concerning the 2025 Bike Edmonton bike valet at Old Strathcona farmers market.		*Here is a short report from Marcel, Rainier and I concerning the 2025 Bike Edmonton bike valet at Old Strathcona farmers market.

Adam.burgess: /* Fundraising Committee Report */

2025-07-24T03:24:02Z

Fundraising Committee Report

@@ Line 68: / Line 68: @@
 === Fundraising Committee Report ===
 *City Nerd visit seemed to go well.
-*Reached out to a City team that relates the bike valet program, and there may be opportunity to collaborate there.
+*Reached out to a City team that relates to the bike valet program, and there may be opportunity to collaborate there.
-*Committee has advised Tap Root that we'd like to be an election party, giving us access to some survey responses as the elections nears.
+*Committee has advised Tap Root that we'd like to be an election partner, giving us access to some survey responses as the election nears.
 *Recommends to incentivize more volunteering that we use the tip money collected ($170) to subsidise lunches for volunteers and some other incidentals.
-*(attach report on Bike valet program)
+*Here is a short report from Marcel, Rainier and I concerning the 2025 Bike Edmonton bike valet at Old Strathcona farmers market.
 === Advocacy Committee Report ===

Adam.burgess: /* H.R. & Ops Committee Report */

2025-07-24T03:20:47Z

H.R. & Ops Committee Report

← Older revision		Revision as of 03:20, 24 July 2025
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	*		*
	{{Motion		{{Motion
	\|motion= To resolve Vaughan ~~Hill's~~ pay ~~discrepency~~ ... ~~(to fill in)~~		\|motion= The committee moves to resolve Vaughan Hill’s pay discrepancy with backpay for the period of February 1, 2022 to March 26, 2023. Raising her wage over that time period from $17.50/hr to $22.08/hr.
	\|first= Matt		\|first= Matt
	\|second= Keith		\|second= Keith