Board Minutes July 2024 - Revision history

Adam.burgess: /* In Camera Session */

2024-07-09T02:30:08Z

In Camera Session

← Older revision		Revision as of 02:30, 9 July 2024
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	{{Motion		{{Motion
	\|motion=To move <i>in camera</i>.		\|motion=To move <i>in camera</i>.
	\|first=		\|first= Adam
	\|second=		\|second= Colin
	\|yes=		\|yes= all
	\|no=		\|no= none
	\|abstain=		\|abstain=
	\|result=		\|result=
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	\|result=		\|result=
	}}		}}


	== Adjournment ==		== Adjournment ==

Adam.burgess: /* Board Recruitment (8 min-- suggested by Adam) */

2024-07-09T02:18:31Z

Board Recruitment (8 min-- suggested by Adam)

← Older revision		Revision as of 02:18, 9 July 2024
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	=== Board Recruitment (8 min-- suggested by Adam)===		=== Board Recruitment (8 min-- suggested by Adam)===
	*		*
	* Discussion notes:		* Discussion notes: -- Tabled to next mtg.
	**		**
	**		**

Adam.burgess: /* CoE 20 Bike Clinics Project update (3 min) */

2024-07-09T02:17:27Z

CoE 20 Bike Clinics Project update (3 min)

← Older revision		Revision as of 02:17, 9 July 2024
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	=== CoE 20 Bike Clinics Project update (3 min)===		=== CoE 20 Bike Clinics Project update (3 min)===
	* As per recent facebook post, it seems to be happening? Any issues with recruiting event, recruiting volunteers, other?		* As per recent facebook post, it seems to be happening? Any issues with recruiting event, recruiting volunteers, other? -- Yup, it's happening.

	== New Business ==		== New Business ==

Adam.burgess: /* Old Strathcona Farmers Market Bike Valet (5 min) */

2024-07-09T02:17:15Z

Old Strathcona Farmers Market Bike Valet (5 min)

← Older revision		Revision as of 02:17, 9 July 2024
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	=== Old Strathcona Farmers Market Bike Valet (5 min)===		=== Old Strathcona Farmers Market Bike Valet (5 min)===
	*		*
	* ~~Discussion notes:~~		* Marcel says it will be happening soon.
	**		**
	**		**

Adam.burgess: /* Offer of 60 donated bikes from Hinton (6 mins-- added by Alex) */

2024-07-09T02:16:24Z

Offer of 60 donated bikes from Hinton (6 mins-- added by Alex)

@@ Line 128: / Line 128: @@
 === Offer of 60 donated bikes from Hinton (6 mins-- added by Alex)===
-* A community bike shop in Hinton recently closed and they've offered to donate between 60 and 70 bikes and parts. Neither the shop or the storage space can accommodate that volume of bikes donated all at once, so is anyone on the board would be willing to temporarily store bikes at their home, or has any other suggestions?
+* A community bike shop in Hinton recently closed and they've offered to donate bikes and parts. We probably don't want most of it.
 === Board Recruitment (8 min-- suggested by Adam)===

Adam.burgess: /* Current & Completed Business */

2024-07-09T02:14:47Z

Current & Completed Business

← Older revision		Revision as of 02:14, 9 July 2024
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	* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).		* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).

			=== Status of Rack Rentals and Rack sales===
			*Jonathan is managing sales and Marcel rentals for the near future.

	=== Old Strathcona Farmers Market Bike Valet (5 min)===		=== Old Strathcona Farmers Market Bike Valet (5 min)===

Adam.burgess: /* Status of Rack Rentals and Rack Sales (suggested by Alex-- 5 min) */

2024-07-09T02:13:13Z

Status of Rack Rentals and Rack Sales (suggested by Alex-- 5 min)

← Older revision		Revision as of 02:13, 9 July 2024
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	* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).		* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).

	~~=== Status of Rack Rentals and Rack Sales (suggested by Alex-- 5 min)===~~
	*
	* Discussion notes:
	**
	**

	=== Old Strathcona Farmers Market Bike Valet (5 min)===		=== Old Strathcona Farmers Market Bike Valet (5 min)===

Adam.burgess: /* Update From Shop Managers (30 min) */

2024-07-09T02:12:09Z

Update From Shop Managers (30 min)

← Older revision		Revision as of 02:12, 9 July 2024
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	*Storage space organization - there's so much right now it's unusable. 50 bikes, ideally we'd store more there. We're keeping a lot of items in anticipation of re-opening a second shop-- which may not happen soon.		*Storage space organization - there's so much right now it's unusable. 50 bikes, ideally we'd store more there. We're keeping a lot of items in anticipation of re-opening a second shop-- which may not happen soon.
	*Sarah asks if staff needs anything from the board right now? Coreen: no, just the recognition that this will take a lot of staff time.		*Sarah asks if staff needs anything from the board right now? Coreen: no, just the recognition that this will take a lot of staff time.
			*Sarah encouraged staff to take care of themselves, take holidays, etc.
	*ACTION - update our insurance regarding these new spaces-- Marcel.		*ACTION - update our insurance regarding these new spaces-- Marcel.

Adam.burgess: /* Update From Shop Managers (30 min) */

2024-07-09T02:11:13Z

Update From Shop Managers (30 min)

← Older revision		Revision as of 02:11, 9 July 2024
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	*Service changes/improvements - Plan to increase service hours over the next few weeks.		*Service changes/improvements - Plan to increase service hours over the next few weeks.
	*There was an idea to have a bike sale to clear out stock, but Coreen believes getting the space set up should be a priority, then we can go look at our built bike stock and consider a sale. Coreen somewhat prefers posting bikes online and seeing ppl 1-on-1 over sales as it's more organized, more convenient for people, fitting them adds value to the customer, and she generally raises the price as she looks a bike over. Alex wonders if volunteers could be involved in the posting online and the in-person selling, Coreen agrees, possibly. Jonathan feels that a big bike sale without an adequate supply of well-checked bikes would harm our reputation-- on the other hand, a well-tuned bike is very easy to sell.		*There was an idea to have a bike sale to clear out stock, but Coreen believes getting the space set up should be a priority, then we can go look at our built bike stock and consider a sale. Coreen somewhat prefers posting bikes online and seeing ppl 1-on-1 over sales as it's more organized, more convenient for people, fitting them adds value to the customer, and she generally raises the price as she looks a bike over. Alex wonders if volunteers could be involved in the posting online and the in-person selling, Coreen agrees, possibly. Jonathan feels that a big bike sale without an adequate supply of well-checked bikes would harm our reputation-- on the other hand, a well-tuned bike is very easy to sell.
	*Clear staff work portfolios -		*Clear staff work portfolios - Alex and the other managers agree they need clear areas of responsibility. Right now they're in the shop together a lot, to coordinate things-- in the longterm they'd rather not be overlapping so much. This is a goal for the shop managers to work on over the next 4-6 wks, and the board looks forward to that information as well.
	*Storage space organization - there's so much right now it's unusable. 50 bikes, ideally we'd store more there.		*Storage space organization - there's so much right now it's unusable. 50 bikes, ideally we'd store more there. We're keeping a lot of items in anticipation of re-opening a second shop-- which may not happen soon.
	*Sarah asks if staff needs anything from the board right now? Coreen: no, just the recognition that this will take a lot of staff time.		*Sarah asks if staff needs anything from the board right now? Coreen: no, just the recognition that this will take a lot of staff time.
			*ACTION - update our insurance regarding these new spaces-- Marcel.

	* Discussion notes:		* Discussion notes:

Adam.burgess: /* Update From Shop Managers (30 min) */

2024-07-09T02:05:06Z

Update From Shop Managers (30 min)

← Older revision		Revision as of 02:05, 9 July 2024
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	=== Update From Shop Managers (30 min)===		=== Update From Shop Managers (30 min)===
	*Update on the move, and the ongoing work of consolidation:		*Update on the move, and the ongoing work of consolidation: The move is done. But the consolidation may be even more work.
	*Work on the annex -		*Work on the annex - intended to be used for selling bikes. Semi-usable right now, difficult in the heat. As above, this could take most Alex's time this month, and perhaps $2k in supplies.
	*Changes to the main shop space to maximize storage and capacity -		*Changes to the main shop space to maximize storage and capacity - Needs a top deck on top of the hanger for extra storage (not absolutely essential per Alex, but close to); replacing a counter with one from the south shop; add an eyewash station; expand merchandise area for new parts (will include a grid wall obscuring part of the mural); a few other things, tire hooks have an inefficient design and can be updated, find a way to hang bikes in the annex, find a solution for volunteer bike parking, annex needs a cash station & counter & etc. Could some things be delayed? Maybe, but getting them done will improve our capacity. For example the Eco-Stations are anxious to start sending us bikes, but we have limited space to accept even bikes that we normally would have. Bike builder capacity is already a limiting factor-- refurbishing bikes doesn't scale. Alex hates when the space doesn't feel clean and inviting, feels it would boost his morale to be able to check a few things off the list.
	*Service changes/improvements -		*Service changes/improvements - Plan to increase service hours over the next few weeks.
			*There was an idea to have a bike sale to clear out stock, but Coreen believes getting the space set up should be a priority, then we can go look at our built bike stock and consider a sale. Coreen somewhat prefers posting bikes online and seeing ppl 1-on-1 over sales as it's more organized, more convenient for people, fitting them adds value to the customer, and she generally raises the price as she looks a bike over. Alex wonders if volunteers could be involved in the posting online and the in-person selling, Coreen agrees, possibly. Jonathan feels that a big bike sale without an adequate supply of well-checked bikes would harm our reputation-- on the other hand, a well-tuned bike is very easy to sell.
	*Clear staff work portfolios -		*Clear staff work portfolios -
	*Volunteer training improvements -		*Storage space organization - there's so much right now it's unusable. 50 bikes, ideally we'd store more there.
	*Storage space organization -		*Sarah asks if staff needs anything from the board right now? Coreen: no, just the recognition that this will take a lot of staff time.
	*~~Anticipated long-term benefits (or challenges)~~ from ~~consolidation -~~

	* Discussion notes:		* Discussion notes: