Board Minutes July 2018 - Revision history

Jasmine.farahbakhsh: /* Adjournment */

2018-07-10T01:22:32Z

Adjournment

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	== Adjournment ==		== Adjournment ==
	{{Motion		{{Motion
	\|motion=To adjourn the meeting at ~~_____~~.		\|motion=To adjourn the meeting at 7:22pm.
	\|first=		\|first= Nancy
	\|second=		\|second=
	\|yes=		\|yes=

2018-07-10T01:22:14Z

In Camera:

2018-07-10T01:17:33Z

In Camera:

2018-07-10T01:17:06Z

BWN Renovations and Associated Costs - Geoff (15 min)

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	** on the up side, we are ahead on bike sales as of the end of April		** on the up side, we are ahead on bike sales as of the end of April
	* Geoff suggests it is risky to commit to expenses, without doing some fundraising first, especially since we expect we will not hit budget on various other items		* Geoff suggests it is risky to commit to expenses, without doing some fundraising first, especially since we expect we will not hit budget on various other items
			* Fundraising ideas are in the works for the coming year.
			** Smaller fall bike sale
			** Crowdsourcing funds for renovated BWN

	== New Business ==		== New Business ==

2018-07-10T01:05:21Z

Logistics for Next Meeting

← Older revision		Revision as of 01:05, 10 July 2018
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	* Minute-taker: Jasmine		* Minute-taker: Jasmine
	* Food by: Ali		* Food by: Ali
	~~----~~
	_

	== Approval of Agenda, Minutes, Reports (5 min) ==		== Approval of Agenda, Minutes, Reports (5 min) ==

2018-07-10T01:04:49Z

Executive Committee update on staffing models - Jeremy and Nancy (30 min)

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	*Steps going forward:		*Steps going forward:
	# confirm position descriptions,		# confirm position descriptions,
	## ensure alignment with strategic direction of the board,		# ensure alignment with strategic direction of the board,
	### validate positions with staff members,		# validate positions with staff members,
	~~###~~# determine if there are any gaps,		# determine if there are any gaps,
	~~####~~# implementation timeline,		# implementation timeline,
	~~#####~~# staff performance appraisal		# staff performance appraisal
	* Jonathan still interested in acting as liaison		* Jonathan still interested in acting as liaison

2018-07-10T01:04:20Z

Executive Committee update on staffing models - Jeremy and Nancy (30 min)

← Older revision		Revision as of 01:04, 10 July 2018
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	** Admin committee was responsible for 4 responsibilities from different jobs. Now need to reintegrate those responsibilities into existing positions.		** Admin committee was responsible for 4 responsibilities from different jobs. Now need to reintegrate those responsibilities into existing positions.
	*Steps going forward:		*Steps going forward:
	1. confirm position descriptions,		# confirm position descriptions,
	2. ensure alignment with strategic direction of the board,		## ensure alignment with strategic direction of the board,
	3. validate positions with staff members,		### validate positions with staff members,
	4. determine if there are any gaps,		#### determine if there are any gaps,
	5. implementation timeline,		##### implementation timeline,
	6. staff performance appraisal		###### staff performance appraisal
	* Jonathan still interested in acting as liaison		* Jonathan still interested in acting as liaison

2018-07-10T01:02:13Z

Annual General Meeting Location - Jasmine (5 min)

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	* Booked DECL (Downtown Edmonton Community League) for Sunday, October 14.		* Booked DECL (Downtown Edmonton Community League) for Sunday, October 14.
	* To start the planning well in advance, will begin planning and reach out to board members for support in coming months.		* To start the planning well in advance, will begin planning and reach out to board members for support in coming months.

			=== BWN Renovations and Associated Costs - Geoff (15 min) ===
			* Geoff would like to discuss BikeWorks North renovation commitment given various other items from budget
			** shop fee increase was in the budget for the whole year, and did not happen (will only be in for 3 weeks of the fiscal year)
			** had significant rental income in the budget - we've cancelled that program (and it was over estimated)
			** had significant grant revenue increases in budget - my understanding is Molly doesn't think that will happen
			** on the up side, we are ahead on bike sales as of the end of April
			* Geoff suggests it is risky to commit to expenses, without doing some fundraising first, especially since we expect we will not hit budget on various other items

	== New Business ==		== New Business ==

2018-07-10T01:01:19Z

Treasurer's Report - Ali

← Older revision		Revision as of 01:01, 10 July 2018
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	* [https://docs.google.com/document/d/12Vfc014iU789UsF3AtUfzEv02qkFp3Z6oEpssvYkhb4/edit Treasurer's Report June 2018]		* [https://docs.google.com/document/d/12Vfc014iU789UsF3AtUfzEv02qkFp3Z6oEpssvYkhb4/edit Treasurer's Report June 2018]
	'''Treasurer's Report Discussion'''		'''Treasurer's Report Discussion'''

	* Geoff would like to discuss BikeWorks North renovation commitment given various other items from budget
	** shop fee increase was in the budget for the whole year, and did not happen (will only be in for 3 weeks of the fiscal year)
	** had significant rental income in the budget - we've cancelled that program (and it was over estimated)
	** had significant grant revenue increases in budget - my understanding is Molly doesn't think that will happen
	** on the up side, we are ahead on bike sales as of the end of April
	* Geoff suggests it is risky to commit to expenses, without doing some fundraising first, especially since we expect we will not hit budget on various other items

	=== Administrative Committee Report - Jonathan/Ali ===		=== Administrative Committee Report - Jonathan/Ali ===

2018-07-10T01:00:59Z

Annual General Meeting Location - Jasmine (5 min)

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	=== Annual General Meeting Location - Jasmine (5 min)===		=== Annual General Meeting Location - Jasmine (5 min)===
	*		* Booked DECL (Downtown Edmonton Community League) for Sunday, October 14.
			* To start the planning well in advance, will begin planning and reach out to board members for support in coming months.

	== New Business ==		== New Business ==