Board Minutes July 2014 - Revision history

Anna Vesala at 23:02, 22 August 2014

2014-08-22T23:02:27Z

← Older revision		Revision as of 23:02, 22 August 2014
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	'''''These minutes ~~are not yet~~ approved~~. They are scheduled for review and approval~~ at the ~~upcoming~~ board meeting.'''''		'''''These minutes were approved at the [http://edmontonbikes.ca/w/Board_Minutes_August_2014 August 2014] board meeting.'''''

	== EBC Board Meeting Minutes for Sunday July 13, 2014 ==		== EBC Board Meeting Minutes for Sunday July 13, 2014 ==

Anna Vesala: /* Current & Completed Business */

2014-07-21T06:08:16Z

Current & Completed Business

← Older revision		Revision as of 06:08, 21 July 2014
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	=== Updates on Action Items From Previous Meeting (5 min)===		=== Updates on Action Items From Previous Meeting (5 min)===
	* <span style="background: lime;">Action Items:</span> '''Everyone''' review these action items and we will review at the August meeting.		* <span style="background: lime;">Action Items:</span> '''Everyone''' review these action items and we will review at the August meeting.


	* '''Everyone''' log your [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AkwWWHPTzO0vdG1IdkU4UmJEZkExaFlSakpQdkR4bWc&usp=drive_web#gid=0 2014 board volunteer hours] for the past month.		* '''Everyone''' log your [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AkwWWHPTzO0vdG1IdkU4UmJEZkExaFlSakpQdkR4bWc&usp=drive_web#gid=0 2014 board volunteer hours] for the past month.

Anna Vesala at 06:05, 21 July 2014

2014-07-21T06:05:39Z

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 == Current & Completed Business ==
@@ Line 66: / Line 125: @@
 == Adjournment ==
-* <span style="background: yellow;">Motion:</span> To adjourn the meeting. Moved by Anna, seconded by Leila. '''Motion Carried.'''
+* <span style="background: yellow;">Motion:</span> To adjourn the meeting at 3:15. Moved by Anna, seconded by Leila. '''Motion Carried.'''
 [[Category:minutes]]
 [[Category:2013-2014 Board minutes]]

Anna Vesala at 06:00, 21 July 2014

2014-07-21T06:00:52Z

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 == Current & Completed Business ==
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 ** Small group brainstorm
 ** <span style="background: lime;">Action Items:</span> '''Caylie''' will post the notes from the discussions [https://docs.google.com/a/edmontonbikes.ca/document/d/1UTjJYhd-xGrGjxbnecouWgOxKBqDvvD8guLdcOEzGz4/edit#heading=h.yvkasek8x48 here]
-* <span style="background: yellow;">Motion:</span> To ___. Moved by   , seconded by    . '''Motion Failed/Carried.'''
+(lunch! 12-12:30)
-== <i>In Camera</i> Session (__ min)==
+== <i>In Camera</i> Session (120 min)==
-* <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Moved by , seconded by . '''Motion Failed/Carried.'''
+* <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Moved by Sarah, seconded by Doug. '''Motion Carried.'''
 * Please list how long you believe your topic will take to discuss:
-**
+** organizational structure and name (60 min)
-**
+** budget Sept 2014-Sept 2015 (60 min)
 == Adjournment ==
-* <span style="background: yellow;">Motion:</span> To adjourn the meeting. Moved by , seconded by . '''Motion Failed/Carried.'''
+* <span style="background: yellow;">Motion:</span> To adjourn the meeting. Moved by Anna, seconded by Leila. '''Motion Carried.'''
 [[Category:minutes]]
 [[Category:2013-2014 Board minutes]]

Anna Vesala: /* Check-In on 2014 Goals (45 min) */

2014-07-21T05:01:29Z

Check-In on 2014 Goals (45 min)

← Older revision		Revision as of 05:01, 21 July 2014
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	=== Check-In on 2014 Goals (45 min)===		=== Check-In on 2014 Goals (45 min)===
	* individual (internal board eval)		* individual (internal board eval)
	** <span style="background: lime;">Action Items:</span> '''Everyone''' review your personal board goals that were written at the Nov board retreat to do a personal reflection on how you are doing.		** <span style="background: lime;">Action Items:</span> '''Everyone''' review your [https://drive.google.com/a/edmontonbikes.ca/?tab=mo#folders/0B0wWWHPTzO0vbHZ6N0NSd0tnMzA personal board goals] that were written at the Nov board retreat to do a personal reflection on how you are doing.
	* organizational		* organizational
	** This is the entire retreat schedule :)		** This is the entire retreat schedule :)

Anna Vesala at 04:58, 21 July 2014

2014-07-21T04:58:44Z

← Older revision		Revision as of 04:58, 21 July 2014
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	Board meetings are open to the EBC members and the public. This month's board meeting will only be 5 minutes long to allow the board to have <i>in camera </i> board retreat for rest of the day.		Board meetings are open to the EBC members and the public. This month's board meeting will only be 5 minutes long to allow the board to have <i>in camera </i> board retreat for rest of the day.

	* Location: ~~Humanities building~~, U of A campus		* Location: Room 221, Education South, U of A campus
	* Start Time: 10:00 a.m.		* Start Time: 10:00 a.m.

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	== Attendance ==		== Attendance ==
	* Meeting Chair:		* Meeting Chair: Caylie
	* Minute-taker: Anna		* Minute-taker: Anna
	* Food by:		* Food by: Anna / BYOLunch
	* Board attendance:		* Board attendance: Chris Co, Bernadette, Caylie, Anna 1002, Doug 1010, Sarah 1010, Leila 1025
	* Staff attendance:		* Staff attendance: n/a
	* Regrets:		* Regrets: Steve, Matt, Kristen, Carlos
	* Absent:		* Absent: n/a
	* Guests:		* Guests: n/a

	== Call to Order ==		== Call to Order ==
	* Meeting called to order by at pm.		* Meeting called to order by Caylie at 1018am.

	== Logistics for Next Meeting ==		== Logistics for Next Meeting ==
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	* Chair:		* Chair:
	* Minute-taker: Anna		* Minute-taker: Anna
	* Food by:		* Food by:

	== Approval of Agenda, Minutes, Reports (5 min) ==		== Approval of Agenda, Minutes, Reports (5 min) ==
	* <span style="background: yellow;">Motion:</span> To approve the [http://edmontonbikes.ca/w/Board_Minutes_May_2014#Approval_of_Agenda May 2014 '''reports'''] as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''		* <span style="background: yellow;">Motion:</span> To approve the July 2014 agenda, [http://edmontonbikes.ca/w/Board_Minutes_June_2014 June 2014 minutes], and reports as presented below. Motioned by Caylie, seconded by Bernadette. Bern abstains from June minute approval. Leila not yet present. '''Motion Carried.'''
	* <span style="background: yellow;">Motion:</span> To approve the July 2014 agenda, [http://edmontonbikes.ca/w/Board_Minutes_June_2014 June 2014 minutes], and reports as presented below. Motioned by . ~~Seconded by~~ . '''Motion ~~Failed/~~Carried.'''

	=== President's Report ===		=== President's Report ===
	*~~[President's Report (Month) (Year)]~~		* n/a

	=== Treasurer's Report ===		=== Treasurer's Report ===
	*~~[Treasurer's Report (Month) (Year)]~~		* n/a

	=== Executive Director's Report ===		=== Executive Director's Report ===
	*~~[ED Report (Month) (Year)]~~		* n/a

	=== BikeWorks Report ===		=== BikeWorks Report ===
	*[https://docs.google.com/a/edmontonbikes.ca/document/d/1NG66cjDIl1PCS-25LgA15K8oBK_q-q-gBjSpFaevLxk/edit BikeWorks Report June 2014] - submitted July 5		* [https://docs.google.com/a/edmontonbikes.ca/document/d/1NG66cjDIl1PCS-25LgA15K8oBK_q-q-gBjSpFaevLxk/edit BikeWorks Report June 2014] - submitted July 5

	=== Advocacy Committee Report ===		=== Advocacy Committee Report ===
	*~~[Advocacy Committee Report (Month) (Year)]~~		* n/a

	=== H.R. Committee Report ===		=== H.R. Committee Report ===
	*~~[H.R. Committee Report (Month) (Year)]~~		* n/a

	=== Policy Committee Report ===		=== Policy Committee Report ===
	*~~[Policy Committee Report (Month) (Year)]~~		* n/a

	=== Strategic Planning Committee Report ===		=== Strategic Planning Committee Report ===
	*~~[Strategic Planning Committee Report (Month) (Year)]~~		* n/a

	== Current & Completed Business ==		== Current & Completed Business ==

	=== Updates on Action Items From Previous Meeting (5 min)===		=== Updates on Action Items From Previous Meeting (5 min)===
			* <span style="background: lime;">Action Items:</span> '''Everyone''' review these action items and we will review at the August meeting.

	* '''Everyone''' log your [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AkwWWHPTzO0vdG1IdkU4UmJEZkExaFlSakpQdkR4bWc&usp=drive_web#gid=0 2014 board volunteer hours] for the past month.		* '''Everyone''' log your [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AkwWWHPTzO0vdG1IdkU4UmJEZkExaFlSakpQdkR4bWc&usp=drive_web#gid=0 2014 board volunteer hours] for the past month.
	* '''Everyone''' sign reports that you have reviewed each month.		* '''Everyone''' sign reports that you have reviewed each month.
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	=== Check-In on 2014 Goals (45 min)===		=== Check-In on 2014 Goals (45 min)===
	* individual (internal board eval~~) (20 min~~)		* individual (internal board eval)
	* ~~organizational (25 min)~~		** <span style="background: lime;">Action Items:</span> '''Everyone''' review your personal board goals that were written at the Nov board retreat to do a personal reflection on how you are doing.
			* organizational
	* <span style="background: ~~yellow~~;">~~Motion~~:</span> ~~To ___. Moved by , seconded by .~~ '''~~Motion Failed/Carried.~~'''		** This is the entire retreat schedule :)
	* ~~<span style="background: lime;">Action Items~~:~~</span> '''name''' will ____ by (date~~).

	=== Strategic Plan (5h30min)===		=== Strategic Plan (5h30min)===
	* organizational values: current and ideal (90 min)		* organizational values: current and ideal (90 min)
			** Small group discussions
			** <span style="background: lime;">Action Items:</span> '''Caylie''' will post the notes from the discussions [https://docs.google.com/a/edmontonbikes.ca/document/d/1UTjJYhd-xGrGjxbnecouWgOxKBqDvvD8guLdcOEzGz4/edit#heading=h.yvkasek8x48 here]
	* roles & responsibilities (45 min)		* roles & responsibilities (45 min)
			** Forget all current positions/roles. What needs to be done in the organization?
			** Small group discussions
			** Discussion:
			*** Leila: This is a difficult exercise. How do we accurately identify the roles and responsibilities currently in the org? What is EBC's role and responsibility in the city?
			*** Strategic Planning Committee met with staff to ask what roles they could see as future positions in the org.
			*** Doug: Our board is supposed to oversee that our staff is happy, healthy, and productive. They are productive, they seem happy, but they are definitely overburdened and overworked.
			** <span style="background: lime;">Action Items:</span> '''Caylie''' will post the notes from the discussions [https://docs.google.com/a/edmontonbikes.ca/document/d/1UTjJYhd-xGrGjxbnecouWgOxKBqDvvD8guLdcOEzGz4/edit#heading=h.yvkasek8x48 here]
	* asset mapping of related organizations in Edm (45 min)		* asset mapping of related organizations in Edm (45 min)
			** Who are the other players in the city?
			** Small group brainstorm
			** <span style="background: lime;">Action Items:</span> '''Caylie''' will post the notes from the discussions [https://docs.google.com/a/edmontonbikes.ca/document/d/1UTjJYhd-xGrGjxbnecouWgOxKBqDvvD8guLdcOEzGz4/edit#heading=h.yvkasek8x48 here]
	* organizational structure (60 min)		* organizational structure (60 min)
			** in camera discussion
	* organizational name (45 min)		* organizational name (45 min)
	* future plan (3-5 year)?		* future plan (3-5 year)?

Caylie.gnyra: /* Strategic Plan (5h30min) */

2014-07-12T15:49:08Z

Strategic Plan (5h30min)

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	=== Strategic Plan (5h30min)===		=== Strategic Plan (5h30min)===
	* organizational values (90 ~~min)~~		* organizational values: current and ideal (90 min)
	* organizational structure (60 min)
	* roles & responsibilities (45 min)		* roles & responsibilities (45 min)
	* asset mapping of related organizations in Edm (45 min)		* asset mapping of related organizations in Edm (45 min)
			* organizational structure (60 min)
	* organizational name (45 min)		* organizational name (45 min)
	* future plan (3-5 year)?		* future plan (3-5 year)?

Anna Vesala: /* Current & Completed Business */

2014-07-11T00:32:34Z

Current & Completed Business

← Older revision		Revision as of 00:32, 11 July 2014
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	* June 2014: '''Doug''' will contact possible facilitator from Good 100 Project by June 30 to see if she can facilitate retreat. '''DONE'''		* June 2014: '''Doug''' will contact possible facilitator from Good 100 Project by June 30 to see if she can facilitate retreat. '''DONE'''
	* June 2014: '''Anna''' to update May minutes with correct consent agenda and Derek's resignation date. '''DONE'''		* June 2014: '''Anna''' to update May minutes with correct consent agenda and Derek's resignation date. '''DONE'''
			* June 2014: '''Anna''' to close Derek's ebc account. '''DONE'''

	=== Check-In on 2014 Goals (60 min)===		=== Check-In on 2014 Goals (45 min)===
	* individual (internal board eval) (30 min)		* individual (internal board eval) (20 min)
	* organizational (30 min)		* organizational (25 min)

	* <span style="background: yellow;">Motion:</span> To ___. Moved by , seconded by . '''Motion Failed/Carried.'''		* <span style="background: yellow;">Motion:</span> To ___. Moved by , seconded by . '''Motion Failed/Carried.'''
	* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).		* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).

	=== Strategic Plan (~~4h45min~~)===		=== Strategic Plan (5h30min)===
	* organizational values (90 min)		* organizational values (90 min)
	* organizational structure (60 min)		* organizational structure (60 min)
			* roles & responsibilities (45 min)
	* asset mapping of related organizations in Edm (45 min)		* asset mapping of related organizations in Edm (45 min)
	* organizational name (45 min)		* organizational name (45 min)
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	* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).		* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).

	=== Budget Sept 2014-Sept 2015 ===		=== Budget Sept 2014-Sept 2015 (60 min)===
	* decide confidential budget considerations in prep for Aug meeting where public budget can be presented (staff, guests, members)		* decide confidential budget considerations in prep for Aug meeting where public budget can be presented (staff, guests, members)

Anna Vesala: /* Current & Completed Business */

2014-07-08T22:50:44Z

Current & Completed Business

← Older revision		Revision as of 22:50, 8 July 2014
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	* June 2014: '''Anna''' to update May minutes with correct consent agenda and Derek's resignation date. '''DONE'''		* June 2014: '''Anna''' to update May minutes with correct consent agenda and Derek's resignation date. '''DONE'''

	=== Check-In on 2014 Goals ===		=== Check-In on 2014 Goals (60 min)===
	* ~~personal~~		* individual (internal board eval) (30 min)
	* organizational		* organizational (30 min)

	* <span style="background: yellow;">Motion:</span> To ___. Moved by , seconded by . '''Motion Failed/Carried.'''		* <span style="background: yellow;">Motion:</span> To ___. Moved by , seconded by . '''Motion Failed/Carried.'''
	* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).		* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).

	=== Strategic Plan ===		=== Strategic Plan (4h45min)===
	* organizational values		* organizational values (90 min)
	* organizational structure		* organizational structure (60 min)
	* ~~short and long term goals~~?		* asset mapping of related organizations in Edm (45 min)
			* organizational name (45 min)
			* future plan (3-5 year)?

	* <span style="background: yellow;">Motion:</span> To ___. Moved by , seconded by . '''Motion Failed/Carried.'''		* <span style="background: yellow;">Motion:</span> To ___. Moved by , seconded by . '''Motion Failed/Carried.'''

Anna Vesala: /* Budget Sept 2014-Sept 2015 */

2014-07-08T08:56:02Z

Budget Sept 2014-Sept 2015

← Older revision		Revision as of 08:56, 8 July 2014
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	=== Budget Sept 2014-Sept 2015 ===		=== Budget Sept 2014-Sept 2015 ===
	*		* decide confidential budget considerations in prep for Aug meeting where public budget can be presented (staff, guests, members)


	* <span style="background: yellow;">Motion:</span> To ___. Moved by , seconded by . '''Motion Failed/Carried.'''		* <span style="background: yellow;">Motion:</span> To ___. Moved by , seconded by . '''Motion Failed/Carried.'''
	* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).		* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).


	== <i>In Camera</i> Session (__ min)==		== <i>In Camera</i> Session (__ min)==