Cwc at 23:38, 24 November 2010

2010-11-24T23:38:47Z

← Older revision		Revision as of 23:38, 24 November 2010
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	'''Scott Harris moves to adjourn the meeting at 7:41pm'''		'''Scott Harris moves to adjourn the meeting at 7:41pm'''


			[[Category:minutes]]
			[[Category:2008-2009 Board minutes]]

Cwc at 20:40, 24 September 2010

2010-09-24T20:40:44Z

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Cwc at 20:35, 24 September 2010

2010-09-24T20:35:07Z

← Older revision		Revision as of 20:35, 24 September 2010
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	July 9, 2009		July 9, 2009

	~~'''~~Steve Andersen, Michael Kalmanovitch, James Storrie, Ryan Kerwin, Chris Chan, Scott McAnsh, Scott Harris, Erich Welz, Bill Sellers, Keegan McEvoy, Ang McCartney~~'''~~		Present: Steve Andersen, Michael Kalmanovitch, James Storrie, Ryan Kerwin, Chris Chan, Scott McAnsh, Scott Harris, Erich Welz, Bill Sellers, Keegan McEvoy, Ang McCartney

	~~'''~~Apologies: Alex Hindle~~'''~~		Apologies: Alex Hindle

Cwc at 20:34, 24 September 2010

2010-09-24T20:34:40Z

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	'''EBC Board of Directors Meeting'''		'''EBC Board of Directors Meeting'''

	July 9, 2009		July 9, 2009

Cwc: /* EBC Board of Directors Meeting */

2010-09-24T20:34:25Z

EBC Board of Directors Meeting

← Older revision		Revision as of 20:34, 24 September 2010
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	=EBC Board of Directors Meeting=		'''EBC Board of Directors Meeting'''
	July 9, 2009		July 9, 2009

Cwc: Created page with "=EBC Board of Directors Meeting= July 9, 2009 '''Steve Andersen, Michael Kalmanovitch, James Storrie, Ryan Kerwin, Chris Chan, Scott McAnsh, Scott Harris, Erich Welz, Bill Selle..."

2010-09-24T20:33:54Z

Created page with "=EBC Board of Directors Meeting= July 9, 2009 '''Steve Andersen, Michael Kalmanovitch, James Storrie, Ryan Kerwin, Chris Chan, Scott McAnsh, Scott Harris, Erich Welz, Bill Selle..."

New page

=EBC Board of Directors Meeting=
July 9, 2009

'''Steve Andersen, Michael Kalmanovitch, James Storrie, Ryan Kerwin, Chris Chan, Scott McAnsh, Scott Harris, Erich Welz, Bill Sellers, Keegan McEvoy, Ang McCartney'''

'''Apologies: Alex Hindle'''

== Introduction of paid summer staff ==

Ryan Kerwin – Outreach Mechanic
James Storrie – Project Coordinator

== Board Development programme ==

Michael met with a woman from Action for Healthy Communities.
She recommended that we go through this program
Province of Alberta offers 'development mentors' with this program
Michael would like the board to go through this after the AGM so that it will be more organised
Some board members have done this program with other boards and said it was interesting but not useful
board agrees some board development needs to occur but that this program does not meet our needs

== Meeting length ==

Michael does not want meetings to be rushed and thinks that board members should set aside three hours
All board members agreed to make this commitment

== Meeting procedures ==

Chair needs to keep the board on course
Board members need to focus on discussions
Discussions need to be followed by decisions, reading of the decision and action items so there is more clarity
From now on Scott Harris will be a much stricter chair. Board members need to raise their hands and be recognised by the chair to speak

== Hiring Committee report ==

Chris Chan moves that the board proceed in camera.
Scott Harris seconds.
Minutes of this discussion not available.

== Bike Month update ==

VELO meeting was last night
there was a risein numbers at all events except salons
VELO was pleased with EBC's Volunteer Coordinator Lauren Price
Areas to improve for next year are communication between EBC and VELO

== Employee Supervision ==

Michael will be away July 10-22
Erich Welz will take over his supervision duties

== Bike Works Orientation ==

Two have been held
One and a half hours long
3 volunteers recruited
5 keys handed out
every shift now has two key holders
Erich will hold one more to catch any one who missed it
Michael would like to see these held at least twice a year
Chris & Erich will write an article for the newsletter

== Newsletter ==

Nothing has happened yet
Scott McAnsh will draft a new one in the next two weeks

== Membership database ==

Kent sent a form
Scott Harris did not understand it and has not had a chance to follow up
Scott H will email Kent within 3 minutes of the meeting asking for it in EXCEL
Scott H will be the Director in charge of the Database

== Policies ==

Ang has been the only person on the committee since February
Some work was done before burn out
Ang will send an email in two weeks either forwarding all work or asking for more help
Erich moves that James work on creating a procedures manual
Some members thought it was too much to give James in the beginning of his contract
Erich withdraws the motion. He believes it's premature in their contracts

== AGM ==

Chris set the date
September 13, 2009
He is looking at trying to book a hall and requests $300 for hall rentals
Scott McAnsh moves that EBC allocate $600 for the AGM.
Scott Harris seconds
Passed unanimously
Board Election procedures were discussed
This year we will be trying to recruit new board members and bylaws will be followed strictly
Steve will create a mail out article for the newsletter and website in two weeks

== Insurance ==

We are insured with Cooperators
5 million liability
$13000/year
no sports insurance
insurance for events and bike works

== Bissell Centre ==

wants tools for an in house program
Chris Chan moves that EBC donate excess tools to the Bissell Centre.
Scott Harris seconds
Passed
Chris will convince Alex to do this.

== Bicycle Sound System ==

$5000 for a pedal powered stage
Michael will ask James to try finding funding for this purchase

== Bike Rental program ==

9-12 bikes are ready to go
insurance does cover this
James will research contracts and babysitting options
Erich will email James
This program will be up and running within three weeks

== New Signs ==

no one available to speak on the issue

== MEC Bikefest/bike swap ==

Chris is loading trailers and going down to sell stuff on behalf of EBC

== Lease ==

NAA meeting is Sunday at 4:30pm
we have no lease
Utilities need to be reconciled
Bill Sellers and Alex Hindle will go on behalf of EBC
Scott McAnsh will forward the lease he prepared to Bill Sellers

== Bike Trailer ==

Was stolen at a bike month event
will we replace it?
Scott Harris moves that we buy an adjustible trailer and spare hitches.
Erich Welz seconds.
Passed
Steve Andersen will place an order

== August meeting food ==

Steve Andersen will get the food
Scott Harris will not be attending

'''Scott Harris moves to adjourn the meeting at 7:41pm'''

Board Minutes July 2009 - Revision history

Cwc at 23:38, 24 November 2010

Cwc at 20:40, 24 September 2010

Cwc at 20:35, 24 September 2010

Cwc at 20:34, 24 September 2010

Cwc: /* EBC Board of Directors Meeting */

Cwc: Created page with "=EBC Board of Directors Meeting= July 9, 2009 '''Steve Andersen, Michael Kalmanovitch, James Storrie, Ryan Kerwin, Chris Chan, Scott McAnsh, Scott Harris, Erich Welz, Bill Selle..."