Board Minutes January 2025 - Revision history

Adam.burgess: /* Film Festival proposal from volunteer Ken (8 min) */

2025-02-03T13:27:09Z

Film Festival proposal from volunteer Ken (8 min)

← Older revision		Revision as of 13:27, 3 February 2025
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	=== Film Festival proposal from volunteer Ken (8 min)===		=== Film Festival proposal from volunteer Ken (8 min)===
	*Ken introduced himself-- a volunteer since 2016. He is doing his MBA ~~and has a military background~~.		*Ken introduced himself-- a volunteer since 2016. He is doing his MBA.
	*"I'm the good idea fairy." 2 yrs ago Michael Janz sponsored a bike-related film at the Garneau. Knowing that June is bike month and it's 6 months away.		*"I'm the good idea fairy." 2 yrs ago Michael Janz sponsored a bike-related film at the Garneau. Knowing that June is bike month and it's 6 months away.
	*Elevator Pitch: we do a film festival to raise awareness about Bike Edmonton. We get sponsors, other organizations help us pay for this, it brings cyclists together. Doesn't want Bike Edmonton to pay for it.		*Elevator Pitch: we do a film festival to raise awareness about Bike Edmonton. We get sponsors, other organizations help us pay for this, it brings cyclists together. Doesn't want Bike Edmonton to pay for it.

Adam.burgess: /* Shop Manager's Update on Bike Building & etc (15 min) */

2025-01-30T13:09:43Z

Shop Manager's Update on Bike Building & etc (15 min)

← Older revision		Revision as of 13:09, 30 January 2025
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	*We have permits for renos, just waiting for a master electrician to sign off.		*We have permits for renos, just waiting for a master electrician to sign off.
	*Suzane and Brahm will be working as bike builders-- they are available only until April.		*Suzane and Brahm will be working as bike builders-- they are available only until April.
	*Shop has been fairly ~~quit~~ Dec-Jan, as usual.		*Shop has been fairly quiet Dec-Jan, as usual.

	=== Waste Grant update (__ min)===		=== Waste Grant update (__ min)===

Adam.burgess: /* Adjournment */

2025-01-18T18:42:13Z

Adjournment

← Older revision		Revision as of 18:42, 18 January 2025
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	== Adjournment ==		== Adjournment ==
	{{Motion		{{Motion
	\|motion=To adjourn the meeting at ~~__pm~~.		\|motion=To adjourn the meeting at 8:30pm.
	\|first=		\|first= Keith
	\|second=		\|second= Derek W
	\|yes=		\|yes= all
	\|no=		\|no= none
	\|abstain=		\|abstain=
	\|result=		\|result=

Adam.burgess: /* In Camera Session */

2025-01-18T18:41:28Z

In Camera Session

← Older revision		Revision as of 18:41, 18 January 2025
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	{{Motion		{{Motion
	\|motion=To move out of camera]</i> discussion.		\|motion=To move out of camera]</i> discussion.
	\|first=		\|first= Adam
	\|second=		\|second= Keith
	\|yes=		\|yes= all
	\|no=		\|no= none
	\|abstain=		\|abstain=
	\|result=		\|result=

Adam.burgess: /* Film Festival proposal from volunteer Ken (8 min) */

2025-01-18T18:41:06Z

Film Festival proposal from volunteer Ken (8 min)

← Older revision		Revision as of 18:41, 18 January 2025
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	*"I'm the good idea fairy." 2 yrs ago Michael Janz sponsored a bike-related film at the Garneau. Knowing that June is bike month and it's 6 months away.		*"I'm the good idea fairy." 2 yrs ago Michael Janz sponsored a bike-related film at the Garneau. Knowing that June is bike month and it's 6 months away.
	*Elevator Pitch: we do a film festival to raise awareness about Bike Edmonton. We get sponsors, other organizations help us pay for this, it brings cyclists together. Doesn't want Bike Edmonton to pay for it.		*Elevator Pitch: we do a film festival to raise awareness about Bike Edmonton. We get sponsors, other organizations help us pay for this, it brings cyclists together. Doesn't want Bike Edmonton to pay for it.
	*Rebecca and Ken got some ~~profit~~ from Metro-- ~$700 for a screening (staffing, etc). Ken was thinking 2 films/day x 2 days.		*Rebecca and Ken got some numbers from Metro-- ~$700 for a screening (staffing, etc-- depends on day of the week). Ken was thinking 2 films/day x 2 days.
	*Ken hasn't talked to Michael Janz about this yet.
	*What he needs from the board: permission. Maybe merchandise-- he feels Bike Edmonton doesn't push it's brand as well as it could. Volunteers for valet, concession, ticket sales.		*What he needs from the board: permission. Maybe merchandise-- he feels Bike Edmonton doesn't push it's brand as well as it could. Volunteers for valet, concession, ticket sales.
	*Keith suggests we committ $600 (to fund at least one film) and encourage them to find sponsors for more.		*Keith suggests we committ $600 (to fund at least one film) and encourage them to find sponsors for more.
	*Adam: concerned about time at board meetings, ~~inquires~~ coming to the info@ address, etc. Adam would not want to approve this unless there was support from a ~~consense~~ of shop managers.		*Adam: concerned about time at board meetings, inquiries coming to the info@ address, etc. Adam would not want to approve this unless there was support from a consensus of shop managers.
	*Coreen echos that there will be an implied budget for staff time regarding the above concerns, and June will be our busiest month. She doesn't see herself having a lot of time for this.		*Coreen echos that there will be an implied budget for staff time regarding the above concerns, and June will be our busiest month. She doesn't see herself having a lot of time for this.
	*Karl feels this sounds like a good advocacy opportunity-- suggests we find some media partners. Ken intends to contact CJSR, CKUA, CBC.		*Karl feels this sounds like a good advocacy opportunity-- suggests we find some media partners. Ken intends to contact CJSR, CKUA, CBC.

Adam.burgess: /* Overtime and Volunteer Policy (7 min) */

2025-01-18T18:34:27Z

Overtime and Volunteer Policy (7 min)

← Older revision		Revision as of 18:34, 18 January 2025
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	=== Overtime and Volunteer Policy (7 min)===		=== Overtime and Volunteer Policy (7 min)===
	*Tabled.		*[[Media:Bike_Edmonton_Hours_of_Work_and_Overtime_Policy_-_DRAFT_Rev.B.docx\|Bike_Edmonton_Hours_of_Work_and_Overtime_Policy_-_DRAFT_Rev.B.docx]]
			*Tabled to give everyone a chance to review.

	=== Film Festival proposal from volunteer Ken (8 min)===		=== Film Festival proposal from volunteer Ken (8 min)===

Adam.burgess: /* Fundraising Committee Report */

2025-01-18T18:27:09Z

Fundraising Committee Report

← Older revision		Revision as of 18:27, 18 January 2025
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	=== Fundraising Committee Report ===		=== Fundraising Committee Report ===
	*~~No report as Colin is not here, but~~ Rebecca will work on the CIOG grant, due Jan 29th.		*https://drive.google.com/open?id=1mcivy9UFnqt4i1-rIPy-Zn61yg9LdbCWJSm0IJK4kf0
			*Rebecca will work on the CIOG grant, due Jan 29th.
	*Adam will email Colin to make sure we have a casino volunteer coordinator.		*Adam will email Colin to make sure we have a casino volunteer coordinator.

Adam.burgess: /* H.R. & Ops Committee Report */

2025-01-18T18:26:10Z

H.R. & Ops Committee Report

← Older revision		Revision as of 18:26, 18 January 2025
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	=== H.R. & Ops Committee Report ===		=== H.R. & Ops Committee Report ===
	*~~Will attach report~~.		*https://docs.google.com/document/d/1SwEpdWG6kTFI7DE59XoQEF6mEacK67rF0TEAiCCi8tU/edit?usp=sharing

	=== Fundraising Committee Report ===		=== Fundraising Committee Report ===

Adam.burgess: /* Treasurer's & Finance Committee Report */

2025-01-18T18:23:29Z

Treasurer's & Finance Committee Report

← Older revision		Revision as of 18:23, 18 January 2025
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	*Derek W sought direction on how he can provide information most helpfully to the board. He will continue to orient himself to the role.		*Derek W sought direction on how he can provide information most helpfully to the board. He will continue to orient himself to the role.
	*Marcel reports by email that we made a small surplus in November, which is fantastic for that month. Keith will update our projections-- we expect to remain solvent through the spring.		*Marcel reports by email that we made a small surplus in November, which is fantastic for that month. Keith will update our projections-- we expect to remain solvent through the spring.
	[[Media:November_2024_Wage_Accrual.pdf\|November_2024_Wage_Accrual.pdf]]		*[[Media:November_2024_Wage_Accrual.pdf\|November_2024_Wage_Accrual.pdf]]
	[[Media:November_2024_Accountes_Receivable_Aging_Summary.pdf\|November_2024_Accountes_Receivable_Aging_Summary.pdf]]		*[[Media:November_2024_Accountes_Receivable_Aging_Summary.pdf\|November_2024_Accountes_Receivable_Aging_Summary.pdf]]
	[[Media:November_2024_Statement_of_Financial_Position.pdf\|November_2024_Statement_of_Financial_Position.pdf]]		*[[Media:November_2024_Statement_of_Financial_Position.pdf\|November_2024_Statement_of_Financial_Position.pdf]]
	[[Media:November_2024_Comparative_Profit_Loss.pdf\|November_2024_Comparative_Profit_Loss.pdf]]		*[[Media:November_2024_Comparative_Profit_Loss.pdf\|November_2024_Comparative_Profit_Loss.pdf]]
	[[Media:November_2024_Notes_to_the_financials.pdf\|November_2024_Notes_to_the_financials.pdf]]		*[[Media:November_2024_Notes_to_the_financials.pdf\|November_2024_Notes_to_the_financials.pdf]]
	[[Media:November_2024_DETAILED_Comparative_Profit_Loss.pdf\|November_2024_DETAILED_Comparative_Profit_Loss.pdf]]		*[[Media:November_2024_DETAILED_Comparative_Profit_Loss.pdf\|November_2024_DETAILED_Comparative_Profit_Loss.pdf]]
	[[Media:November_2024-_Grant_Tracking.pdf\|November_2024-_Grant_Tracking.pdf]]		*[[Media:November_2024-_Grant_Tracking.pdf\|November_2024-_Grant_Tracking.pdf]]
	[[Media:November_2024_Accounts_Payable_Summary.pdf\|November_2024_Accounts_Payable_Summary.pdf]]		*[[Media:November_2024_Accounts_Payable_Summary.pdf\|November_2024_Accounts_Payable_Summary.pdf]]
	*Coreen needs admin access to our Stripe account, is currently locked out. Chris has not got back to her yet.		*Coreen needs admin access to our Stripe account, is currently locked out. Chris has not got back to her yet.

Adam.burgess: /* Treasurer's & Finance Committee Report */

2025-01-18T18:22:53Z

Treasurer's & Finance Committee Report

← Older revision		Revision as of 18:22, 18 January 2025
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	*Derek W sought direction on how he can provide information most helpfully to the board. He will continue to orient himself to the role.		*Derek W sought direction on how he can provide information most helpfully to the board. He will continue to orient himself to the role.
	*Marcel reports by email that we made a small surplus in November, which is fantastic for that month. Keith will update our projections-- we expect to remain solvent through the spring.		*Marcel reports by email that we made a small surplus in November, which is fantastic for that month. Keith will update our projections-- we expect to remain solvent through the spring.
			[[Media:November_2024_Wage_Accrual.pdf\|November_2024_Wage_Accrual.pdf]]
			[[Media:November_2024_Accountes_Receivable_Aging_Summary.pdf\|November_2024_Accountes_Receivable_Aging_Summary.pdf]]
			[[Media:November_2024_Statement_of_Financial_Position.pdf\|November_2024_Statement_of_Financial_Position.pdf]]
			[[Media:November_2024_Comparative_Profit_Loss.pdf\|November_2024_Comparative_Profit_Loss.pdf]]
			[[Media:November_2024_Notes_to_the_financials.pdf\|November_2024_Notes_to_the_financials.pdf]]
			[[Media:November_2024_DETAILED_Comparative_Profit_Loss.pdf\|November_2024_DETAILED_Comparative_Profit_Loss.pdf]]
			[[Media:November_2024-_Grant_Tracking.pdf\|November_2024-_Grant_Tracking.pdf]]
			[[Media:November_2024_Accounts_Payable_Summary.pdf\|November_2024_Accounts_Payable_Summary.pdf]]
	*Coreen needs admin access to our Stripe account, is currently locked out. Chris has not got back to her yet.		*Coreen needs admin access to our Stripe account, is currently locked out. Chris has not got back to her yet.

← Older revision		Revision as of 18:23, 18 January 2025
Line 45:		Line 45:
	*Derek W sought direction on how he can provide information most helpfully to the board. He will continue to orient himself to the role.		*Derek W sought direction on how he can provide information most helpfully to the board. He will continue to orient himself to the role.
	*Marcel reports by email that we made a small surplus in November, which is fantastic for that month. Keith will update our projections-- we expect to remain solvent through the spring.		*Marcel reports by email that we made a small surplus in November, which is fantastic for that month. Keith will update our projections-- we expect to remain solvent through the spring.
	[[Media:November_2024_Wage_Accrual.pdf\|November_2024_Wage_Accrual.pdf]]		*[[Media:November_2024_Wage_Accrual.pdf\|November_2024_Wage_Accrual.pdf]]
	[[Media:November_2024_Accountes_Receivable_Aging_Summary.pdf\|November_2024_Accountes_Receivable_Aging_Summary.pdf]]		*[[Media:November_2024_Accountes_Receivable_Aging_Summary.pdf\|November_2024_Accountes_Receivable_Aging_Summary.pdf]]
	[[Media:November_2024_Statement_of_Financial_Position.pdf\|November_2024_Statement_of_Financial_Position.pdf]]		*[[Media:November_2024_Statement_of_Financial_Position.pdf\|November_2024_Statement_of_Financial_Position.pdf]]
	[[Media:November_2024_Comparative_Profit_Loss.pdf\|November_2024_Comparative_Profit_Loss.pdf]]		*[[Media:November_2024_Comparative_Profit_Loss.pdf\|November_2024_Comparative_Profit_Loss.pdf]]
	[[Media:November_2024_Notes_to_the_financials.pdf\|November_2024_Notes_to_the_financials.pdf]]		*[[Media:November_2024_Notes_to_the_financials.pdf\|November_2024_Notes_to_the_financials.pdf]]
	[[Media:November_2024_DETAILED_Comparative_Profit_Loss.pdf\|November_2024_DETAILED_Comparative_Profit_Loss.pdf]]		*[[Media:November_2024_DETAILED_Comparative_Profit_Loss.pdf\|November_2024_DETAILED_Comparative_Profit_Loss.pdf]]
	[[Media:November_2024-_Grant_Tracking.pdf\|November_2024-_Grant_Tracking.pdf]]		*[[Media:November_2024-_Grant_Tracking.pdf\|November_2024-_Grant_Tracking.pdf]]
	[[Media:November_2024_Accounts_Payable_Summary.pdf\|November_2024_Accounts_Payable_Summary.pdf]]		*[[Media:November_2024_Accounts_Payable_Summary.pdf\|November_2024_Accounts_Payable_Summary.pdf]]
	*Coreen needs admin access to our Stripe account, is currently locked out. Chris has not got back to her yet.		*Coreen needs admin access to our Stripe account, is currently locked out. Chris has not got back to her yet.