Board Minutes January 2021 - Revision history

Sarah.rebryna at 00:22, 15 March 2021

2021-03-15T00:22:53Z

← Older revision		Revision as of 00:22, 15 March 2021
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	'''''These minutes ~~are not yet~~ approved~~. They are scheduled for review and approval~~ at the ~~upcoming board~~ meeting.'''''		'''''These minutes were approved at the February 16, 2021 Board meeting.'''''

	== Bike Edmonton Board Meeting Minutes for January 2021 ==		== Bike Edmonton Board Meeting Minutes for January 2021 ==

Sarah.rebryna: /* Staff/Operations Update - Chris (10 min) */

2021-01-13T16:14:22Z

Staff/Operations Update - Chris (10 min)

← Older revision		Revision as of 16:14, 13 January 2021
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	* Alex:		* Alex:
	Downtown Shop quiet since recent restrictions started		** Downtown Shop quiet since recent restrictions started
	Working on volunteer training		** Working on volunteer training
	Busy times ahead, DIY service can begin as soon as restrictions allow		** Busy times ahead, DIY service can begin as soon as restrictions allow

	* Coreen:		* Coreen:
	Shop started back up this week		** Shop started back up this week
	Updating website with newly built bikes for sale		** Updating website with newly built bikes for sale
	Busier than expected at beginning of January		** Busier than expected at beginning of January

	* Chris:		* Chris:
	Bikes built: 77 built, 5 sold this week		** Bikes built: 77 built, 5 sold this week
	Request for bike donations have been successful		** Request for bike donations have been successful
	Alex has been training volunteers to increase shop throughput.		** Alex has been training volunteers to increase shop throughput.
	Last month Bike Edmonton received the $20k Covid recovery grant from Gov’t of Alberta		** Last month Bike Edmonton received the $20k Covid recovery grant from Gov’t of Alberta
	Working on the Canada Summer Jobs grant to hire an assistant manager for the summer period		** Working on the Canada Summer Jobs grant to hire an assistant manager for the summer period

	== In Camera ==		== In Camera ==

Sarah.rebryna: /* Staff/Operations Update - Chris (10 min) */

2021-01-13T16:12:59Z

Staff/Operations Update - Chris (10 min)

← Older revision		Revision as of 16:12, 13 January 2021
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	=== Staff/Operations Update - Chris (10 min) ===		=== Staff/Operations Update - Chris (10 min) ===
	* Molly:		* Molly:
	** Still wrapping up Explore Bike Edmonton grant application		** Still wrapping up Explore Bike Edmonton grant application
	** Also approached City of Edmonton and received $5000 to purchase material to give away		** Also approached City of Edmonton and received $5000 to purchase material to give away
	** EverActive – will produce a video via an honorarium		** EverActive – will produce a video via an honorarium
	** Government of Alberta grant proposal		** Government of Alberta grant proposal
	** Community Investment Operating Grant should award $16,000		** Community Investment Operating Grant should award $16,000

	* Alex:		* Alex:
	Downtown Shop quiet since recent restrictions started		Downtown Shop quiet since recent restrictions started

Sarah.rebryna: /* Staff/Operations Update - Chris (10 min) */

2021-01-13T16:11:51Z

Staff/Operations Update - Chris (10 min)

← Older revision		Revision as of 16:11, 13 January 2021
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	=== Staff/Operations Update - Chris (10 min) ===		=== Staff/Operations Update - Chris (10 min) ===
	* Molly:		* Molly:
	Still wrapping up Explore Bike Edmonton grant application		** Still wrapping up Explore Bike Edmonton grant application
	Also approached City of Edmonton and received $5000 to purchase material to give away		** Also approached City of Edmonton and received $5000 to purchase material to give away
	EverActive – will produce a video via an honorarium		** EverActive – will produce a video via an honorarium
	Government of Alberta grant proposal		** Government of Alberta grant proposal
	Community Investment Operating Grant should award $16,000		** Community Investment Operating Grant should award $16,000
	* Alex:		* Alex:
	Downtown Shop quiet since recent restrictions started		Downtown Shop quiet since recent restrictions started

Sarah.rebryna: /* Establish Executive Officer Permissions - Sarah (5 min) */

2021-01-13T16:09:56Z

Establish Executive Officer Permissions - Sarah (5 min)

← Older revision		Revision as of 16:09, 13 January 2021
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	{{Motion		{{Motion
	\|motion= To remove Jeremy Shepherd, Michael Sacha, Talha Zafar, and Jasmine Farahbakhsh from all signing authority and financial account access, including online and to officially recognize Sarah Rebryna, President; Matt Hoyt, Vice President; and Roy Coulthard, Treasurer, as the Bike Edmonton Society signing authorities and to grant full online/administrator permissions to them for all of Bike Edmonton Society's financial accounts including all Servus Credit Union Ltd. bank accounts, MasterCard online access, and Customer Automated Funds Transfer (CAFT) effective December 30, 2020.		\|motion= To remove Jeremy Shepherd, Michael Sacha, Talha Zafar, and Jasmine Farahbakhsh from all signing authority and financial account access including online and to officially recognize Sarah Rebryna, President; Matt Hoyt, Vice President; and Roy Coulthard, Treasurer, as the Bike Edmonton Society signing authorities and to grant full online/administrator permissions to them for all of Bike Edmonton Society's financial accounts including all Servus Credit Union Ltd. bank accounts, MasterCard online access, and Customer Automated Funds Transfer (CAFT) effective December 30, 2020.
	\|first= Keith H.		\|first= Keith H.
	\|second= Jarett S.		\|second= Jarett S.

Sarah.rebryna: /* NPBI Update - Keith (10 mins) */

2021-01-13T16:08:53Z

NPBI Update - Keith (10 mins)

← Older revision		Revision as of 16:08, 13 January 2021
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	== New Business ==		== New Business ==
	=== NPBI Update - Keith (10 mins) ===		=== NPBI Update - Keith (10 mins) ===
	* The suggestions received were ~~centered~~ around advocacy and governance.		* The suggestions received were centred around advocacy and governance
	Both interns replied that those areas interest them		* Both interns replied that those areas interest them
	The Interns will review typical Non-Profit Board Policies and perform a gap analysis to see what policies Bike Edmonton both lacks and requires.		* The Interns will review typical Non-Profit Board Policies and perform a gap analysis to see what policies Bike Edmonton both lacks and requires.

	==== Action Items ====		==== Action Items ====

Sarah.rebryna at 16:07, 13 January 2021

2021-01-13T16:07:02Z

Show changes

Sarah.rebryna: /* Approval of Reports */

2021-01-12T01:50:48Z

Approval of Reports

← Older revision		Revision as of 01:50, 12 January 2021
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	=== Approval of Reports ===		=== Approval of Reports ===
	{{Motion		{{Motion
	\|motion=To approve the President's, Treasurer's, Executive Committee, and HR Committee reports including the Executive ~~Committee Terms of Reference and the HR~~ Committee Terms of Reference as presented above.		\|motion=To approve the President's, Treasurer's, Executive Committee, and HR Committee reports including the Executive Committee Terms of Reference as presented above.
	\|first=		\|first=
	\|second=		\|second=

Sarah.rebryna at 01:49, 12 January 2021

2021-01-12T01:49:59Z

← Older revision		Revision as of 01:49, 12 January 2021
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	=== HR Committee Report - Sarah (1 min) ===		=== HR Committee Report - Sarah (1 min) ===
	* [https://docs.google.com/document/d/15fE3eiwsCFkwyEJ09jT_AKEg-8vBeeKeP6ApSb29Qk0/edit?usp=sharing HR Committee Report]		* [https://docs.google.com/document/d/15fE3eiwsCFkwyEJ09jT_AKEg-8vBeeKeP6ApSb29Qk0/edit?usp=sharing HR Committee Report]
	* [https://docs.google.com/document/d/1GHfEgpXwdklKA0PwTMQOjNrEj2Hpyqa_OLmcc663WPo/edit?usp=sharing HR Committee Terms of Reference] for Board approval

	=== Governance Committee Report ===		=== Governance Committee Report ===

Sarah.rebryna at 20:21, 10 January 2021

2021-01-10T20:21:14Z

← Older revision		Revision as of 20:21, 10 January 2021
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	==== NPBI Project Ideas Emailed to Keith ====		==== NPBI Project Ideas Emailed to Keith ====
	* Keith to discuss		* Keith to discuss


	== New Business ==		== New Business ==