Board Minutes January 2019 - Revision history

Jasmine.farahbakhsh: /* Adjournment */

2019-01-15T04:13:01Z

Adjournment

← Older revision		Revision as of 04:13, 15 January 2019
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	== Adjournment ==		== Adjournment ==
	{{Motion		{{Motion
	\|motion=To adjourn the meeting at ~~____pm~~.		\|motion=To adjourn the meeting at 9:12pm.
	\|first=		\|first=Dustin
	\|second=		\|second=Ali
	\|yes=		\|yes=
	\|no=		\|no=

Jasmine.farahbakhsh: /* In Camera: */

2019-01-15T04:12:45Z

In Camera:

← Older revision		Revision as of 04:12, 15 January 2019
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	{{Motion		{{Motion
	\|motion=To go out of camera.		\|motion=To go out of camera.
	\|first=		\|first=Ali
	\|second=		\|second=Jeremy
	\|yes=		\|yes=
	\|no=		\|no=

Jasmine.farahbakhsh: /* In Camera: */

2019-01-15T04:05:04Z

In Camera:

← Older revision		Revision as of 04:05, 15 January 2019
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	{{Motion		{{Motion
	\|motion=To go in camera		\|motion=To go in camera
	\|first=		\|first=Ali
	\|second=		\|second=Mark
	\|yes=		\|yes=9
	\|no=		\|no=0
	\|abstain=		\|abstain=0
	\|result=		\|result=
	}}		}}

Jasmine.farahbakhsh: /* Board-Staff Communication and Collaboration - Jeremy (10 min) */

2019-01-15T03:51:44Z

Board-Staff Communication and Collaboration - Jeremy (10 min)

← Older revision		Revision as of 03:51, 15 January 2019
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	=== Board-Staff Communication and Collaboration - Jeremy (10 min) ===		=== Board-Staff Communication and Collaboration - Jeremy (10 min) ===
			* Q: What's the best way for the board to communicate with staff?
			** Should it go through one person, each committee, any board member?
			* A: Happy to receive emails from the board at any point, with the caveat that spring and summer response time may be slow. Provide adequate notice.
			* Ability for committees to go directly to staff would increase efficiency. Could have contact through committee chairs.
			* Need for overview of priorities to know which requests would take higher priority. Deadlines should have already been communicated before week-before requests.
			* Board members need for communication back from staff when things are not prioritized.

	=== Schedule a time to meet with your committees - ALL BOARD (10 min) ===		=== Schedule a time to meet with your committees - ALL BOARD (10 min) ===

Jasmine.farahbakhsh: /* Engaging with Edmonton's new Bikeshare - Dustin (10 min) */

2019-01-15T03:42:07Z

Engaging with Edmonton's new Bikeshare - Dustin (10 min)

← Older revision		Revision as of 03:42, 15 January 2019
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	**Opportunities for revenue-generating partnerships		**Opportunities for revenue-generating partnerships
	* Links to the revenue generation committee; could certify company as "bike-friendly"		* Links to the revenue generation committee; could certify company as "bike-friendly"
	** Could ~~make~~ our support ~~contingent on their certification~~		** Could create a partnership where they support our services and they certify their company
			* Since we support bike share, they could make some donations

	=== Board-Staff Communication and Collaboration - Jeremy (10 min) ===		=== Board-Staff Communication and Collaboration - Jeremy (10 min) ===

Jasmine.farahbakhsh: /* Program Review Committee Report */

2019-01-15T03:40:26Z

Program Review Committee Report

← Older revision		Revision as of 03:40, 15 January 2019
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	=== Program Review Committee Report ===		=== Program Review Committee Report ===
	*[https://docs.google.com/document/d/1Oxr7coLfv-EYSV7mMVa6zim5ZJynurRFeybTsHaiviE/edit Program Review Committee Workplan]		*[https://docs.google.com/document/d/1Oxr7coLfv-EYSV7mMVa6zim5ZJynurRFeybTsHaiviE/edit Program Review Committee Workplan]


	=== Revenue Committee Report ===		=== Revenue Committee Report ===

Jasmine.farahbakhsh: /* Engaging with Edmonton's new Bikeshare - ALL BOARD (10 min) */

2019-01-15T03:39:13Z

Engaging with Edmonton's new Bikeshare - ALL BOARD (10 min)

← Older revision		Revision as of 03:39, 15 January 2019
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	* Create tasklists of things board could do, but don't have time to tackle		* Create tasklists of things board could do, but don't have time to tackle

	=== Engaging with Edmonton's new Bikeshare - ~~ALL BOARD~~ (10 min) ===		=== Engaging with Edmonton's new Bikeshare - Dustin (10 min) ===
			* Report going to Council with different options for BikeShare within Edmonton
			* Going to recommend the option that any company can come forward, apply, and run the bikeshare in Edmonton.
			* How can we leverage this opportunity to promote Bike Edmonton?
			* Upcoming meeting with Lime BikeShare
			**Lime will want support of Bike Edmonton
			**We support BikeShare because it will increase use of and support for bike lanes
			**Opportunities for revenue-generating partnerships
			* Links to the revenue generation committee; could certify company as "bike-friendly"
			** Could make our support contingent on their certification

	=== Board-Staff Communication and Collaboration - Jeremy (10 min) ===		=== Board-Staff Communication and Collaboration - Jeremy (10 min) ===

Jasmine.farahbakhsh: /* Board Response to Volunteer Needs - ALL BOARD (10 min) */

2019-01-15T03:26:09Z

Board Response to Volunteer Needs - ALL BOARD (10 min)

← Older revision		Revision as of 03:26, 15 January 2019
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	* Steps going forward:		* Steps going forward:
	# Find the document with volunteer engagement and retention challenges along with some "answers".		# Find the document with volunteer engagement and retention challenges along with some "answers".
	## Create tasklists of things board could do, but don't have time to tackle		# Chris and Sarah meet to discuss how to proceed, and will loop in Internal Affairs Committee
	~~# Chris and Sarah meet to discuss how to proceed~~		* Create tasklists of things board could do, but don't have time to tackle

	=== Engaging with Edmonton's new Bikeshare - ALL BOARD (10 min) ===		=== Engaging with Edmonton's new Bikeshare - ALL BOARD (10 min) ===

Jasmine.farahbakhsh: /* Board Response to Volunteer Needs - ALL BOARD (10 min) */

2019-01-15T03:20:31Z

Board Response to Volunteer Needs - ALL BOARD (10 min)

← Older revision		Revision as of 03:20, 15 January 2019
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	* Idea: Could tap into a different type of volunteer than we have typically recruited (i.e., post-secondary students, community league)		* Idea: Could tap into a different type of volunteer than we have typically recruited (i.e., post-secondary students, community league)
	* Idea: Create a tasklist for particular volunteer positions (to guide volunteers, for future reference)		* Idea: Create a tasklist for particular volunteer positions (to guide volunteers, for future reference)
			* Consider having a volunteer coordinator (who is a volunteer); Sarah has experience from her work with volunteer management programs
	* Steps going forward:		* Steps going forward:
	# Find the document with volunteer engagement and retention answers.		# Find the document with volunteer engagement and retention challenges along with some "answers".
			## Create tasklists of things board could do, but don't have time to tackle
			# Chris and Sarah meet to discuss how to proceed

	=== Engaging with Edmonton's new Bikeshare - ALL BOARD (10 min) ===		=== Engaging with Edmonton's new Bikeshare - ALL BOARD (10 min) ===

Jasmine.farahbakhsh: /* Board Response to Volunteer Needs - ALL BOARD (10 min) */

2019-01-15T03:15:21Z

Board Response to Volunteer Needs - ALL BOARD (10 min)

← Older revision		Revision as of 03:15, 15 January 2019
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	=== Board Response to Volunteer Needs - ALL BOARD (10 min) ===		=== Board Response to Volunteer Needs - ALL BOARD (10 min) ===
			* Bike Edmonton Volunteer Status:
			** Most Bike Edmonton volunteers are spending their time during public hours in the bike shops (and even this type in lacking in numbers)
			** Little active recruitment of volunteers; simply post volunteer orientations
			** No well-developed volunteer structure or training program. Jonathan was working on a mentorship program in the shops
			** Outside of the bike shop, there aren't defined needs/roles, and there's little time to orient these volunteers
			** The shop volunteer environment might be improved with shop hosts (the non-mechanic shop volunteers).
			** Staff have ideas that they think will improve volunteer engagement and retention; time is not on their side
			* In draft revenue survey, idea came forward that it's tough to get the volunteers we need.
			* Staff have mentioned that when they have to fill in for volunteers, it takes away from doing their own roles.
			* Idea: Could tap into a different type of volunteer than we have typically recruited (i.e., post-secondary students, community league)
			* Idea: Create a tasklist for particular volunteer positions (to guide volunteers, for future reference)
			* Steps going forward:
			# Find the document with volunteer engagement and retention answers.

	=== Engaging with Edmonton's new Bikeshare - ALL BOARD (10 min) ===		=== Engaging with Edmonton's new Bikeshare - ALL BOARD (10 min) ===