Board Minutes January 2018 - Revision history

Jasmine.farahbakhsh at 00:24, 13 March 2018

2018-03-13T00:24:09Z

← Older revision		Revision as of 00:24, 13 March 2018
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	~~'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''~~

	== EBC Board Meeting Minutes for January 2018 ==		== EBC Board Meeting Minutes for January 2018 ==

Jasmine.farahbakhsh: /* Adjournment */

2018-03-06T04:30:53Z

Adjournment

← Older revision		Revision as of 04:30, 6 March 2018
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	\|first= Jonathan		\|first= Jonathan
	\|second= Geoff		\|second= Geoff
	\|yes= 8		\|yes= 6
	\|no= 0		\|no= 0
	\|abstain=		\|abstain= 0
	\|result=		\|result=
	}}		}}

Jasmine.farahbakhsh: /* Adjournment */

2018-03-06T04:30:30Z

Adjournment

← Older revision		Revision as of 04:30, 6 March 2018
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	{{Motion		{{Motion
	\|motion=To adjourn the meeting at 8:52.		\|motion=To adjourn the meeting at 8:52.
	\|first=		\|first= Jonathan
	\|second=		\|second= Geoff
	\|yes=		\|yes= 8
	\|no=		\|no= 0
	\|abstain=		\|abstain=
	\|result=		\|result=

Jeremy.shepherd: /* Board Strategic Planning Session - Jeremy (25 min) */

2018-01-10T00:54:15Z

Board Strategic Planning Session - Jeremy (25 min)

← Older revision		Revision as of 00:54, 10 January 2018
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	** Who is the facilitator? Can we request someone in particular?		** Who is the facilitator? Can we request someone in particular?
	** Like the idea of planning this , so we can focus on near term/this year items in our planning session in Nov		** Like the idea of planning this , so we can focus on near term/this year items in our planning session in Nov
	**
	**
	** Jeremy will inquire into dates, and time commitments		** Jeremy will inquire into dates, and time commitments

Jeremy.shepherd: /* New Business: BWN Shop Update (Geoff) */

2018-01-10T00:52:25Z

New Business: BWN Shop Update (Geoff)

← Older revision		Revision as of 00:52, 10 January 2018
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	=== New Business: BWN Shop Update (Geoff) ===		=== New Business: BWN Shop Update (Geoff) ===
	* Mike S. to lead strategic planning component of this		* Mike Sasha to lead strategic planning component of this
	* Need to decide what to do prior to August (renew lease or consider moving)		* Need to decide what to do prior to August (renew lease or consider moving)
	* Replacement of BWN; one option being considered is close to MacEwan.		* Replacement of BWN; one option being considered is close to MacEwan.
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	* Strike a working group to investigate new spaces		* Strike a working group to investigate new spaces
	* Would like to see rationale/business case behind any decision		* Would like to see rationale/business case behind any decision
	* Mike S. to put in conditional offers on different spots		* Mike Sasha to put in conditional offers on different spots

	{{Motion		{{Motion
	\|motion= Empower Mike S. Chris, Geoff, and Ali to enter into non-binding negotiations for a lease for BikeWorks North as soon as possible. No final agreement can be signed without board approval.		\|motion= Empower Mike Sasha Chris, Geoff, and Ali to enter into non-binding negotiations for a lease for BikeWorks North as soon as possible. No final agreement can be signed without board approval.
	\|first= Jonathan		\|first= Jonathan
	\|second= Ali		\|second= Ali

Jeremy.shepherd: /* Strategic Planning Committee Report */

2018-01-10T00:49:09Z

Strategic Planning Committee Report

← Older revision		Revision as of 00:49, 10 January 2018
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	=== Strategic Planning Committee Report ===		=== Strategic Planning Committee Report ===
	* Appointing members to lead different areas		* Appointing members to lead different areas
	* BW location is the shorter-term project		* BW North location is the priority shorter-term project
	----		----

Jeremy.shepherd: /* Administrative Committee Report - Jonathan/Ali */

2018-01-10T00:48:23Z

Administrative Committee Report - Jonathan/Ali

← Older revision		Revision as of 00:48, 10 January 2018
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	'''Administrative Committee Report Discussion'''		'''Administrative Committee Report Discussion'''
	* Waiting to hear from Servus account manager to change over signing authority		* Waiting to hear from Servus account manager to change over signing authority
	* Board planning ~~result~~ results were shared at the last Bike Edmonton staff meeting; staff were keen to help facilitate the implementation of certain measures and should be looped in as the projects move forward.		* Board planning results were shared at the last Bike Edmonton staff meeting; staff were keen to help facilitate the implementation of certain measures and should be looped in as the projects move forward.

	=== Strategic Planning Committee Report ===		=== Strategic Planning Committee Report ===

Jeremy.shepherd: /* H.R. Committee Report - Nancy */

2018-01-10T00:46:54Z

H.R. Committee Report - Nancy

← Older revision		Revision as of 00:46, 10 January 2018
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	* First couple shifts can be very stressful, and could contribute to the attrition. How can we make the first few shifts fun and not stressful? Problem is more around retention, not recruitment.		* First couple shifts can be very stressful, and could contribute to the attrition. How can we make the first few shifts fun and not stressful? Problem is more around retention, not recruitment.
	* Next steps: Karli will do some preliminary research into volunteer retention factors within Bike Edmonton; talk with staff		* Next steps: Karli will do some preliminary research into volunteer retention factors within Bike Edmonton; talk with staff
	* Volunteer retention/training strategies are ~~know~~; it's more about implementing them. Examples are: 1:1 mentor when you start (with handbook), written documentation for bike mechanics, more regular volunteer socials, complete outline of day-to-day shop running		* Volunteer retention/training strategies are known; it's more about implementing them. Examples are: 1:1 mentor when you start (with handbook), written documentation for bike mechanics, more regular volunteer socials, complete outline of day-to-day shop running
	** Helen has volunteered to help create the day-to-day shop running (rental process, where things are, step-by-step procedures)		** Helen has volunteered to help create the day-to-day shop running (rental process, where things are, step-by-step procedures)
	** Chris to put together to-do list of things to be done (top priorities).		** Chris to put together to-do list of things to be done (top priorities). Due January 23, 2018
	** Karli's project TBD based on the aforementioned list (start with a survey of Bike Edmonton members who indicated interest in volunteering)		** Karli's project TBD based on the aforementioned list (start with a survey of Bike Edmonton members who indicated interest in volunteering)It would be valuable to also survey the active volunteers, e.g. what's working what could be improved and suggestions for further recruitment and retention.

	=== Treasurer's Report - Geoff/Ali ===		=== Treasurer's Report - Geoff/Ali ===

Jasmine.farahbakhsh: /* H.R. Committee Report - Nancy */

2018-01-09T04:03:15Z

H.R. Committee Report - Nancy

← Older revision		Revision as of 04:03, 9 January 2018
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	** Helen has volunteered to help create the day-to-day shop running (rental process, where things are, step-by-step procedures)		** Helen has volunteered to help create the day-to-day shop running (rental process, where things are, step-by-step procedures)
	** Chris to put together to-do list of things to be done (top priorities).		** Chris to put together to-do list of things to be done (top priorities).
	** Karli's project TBD based on the aforementioned list (start with a survey of Bike Edmonton members who indicated interest in volunteering		** Karli's project TBD based on the aforementioned list (start with a survey of Bike Edmonton members who indicated interest in volunteering)

	=== Treasurer's Report - Geoff/Ali ===		=== Treasurer's Report - Geoff/Ali ===

Jasmine.farahbakhsh: /* Administrative Committee Report - Jonathan/Ali */

2018-01-09T03:57:54Z

Administrative Committee Report - Jonathan/Ali

← Older revision		Revision as of 03:57, 9 January 2018
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	* Waiting to hear from Servus account manager to change over signing authority		* Waiting to hear from Servus account manager to change over signing authority
	* Board planning result results were shared at the last Bike Edmonton staff meeting; staff were keen to help facilitate the implementation of certain measures and should be looped in as the projects move forward.		* Board planning result results were shared at the last Bike Edmonton staff meeting; staff were keen to help facilitate the implementation of certain measures and should be looped in as the projects move forward.


	=== Strategic Planning Committee Report ===		=== Strategic Planning Committee Report ===