Board Minutes January 2010 - Revision history

Cwc at 23:45, 24 November 2010

2010-11-24T23:45:27Z

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	===<li>Adjournment</li>===		===<li>Adjournment</li>===
	Keegan/Sharon move to adjourn.		Keegan/Sharon move to adjourn.


			[[Category:minutes]]
			[[Category:2009-2010 Board minutes]]

Neil: fixed list formatting

2010-09-27T19:39:40Z

fixed list formatting

← Older revision		Revision as of 19:39, 27 September 2010
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	David directs Jim to send meeting minutes out over Google Wave with a voting option, in order to facilitate more efficient approval. David will assume that if a board member has not voted disapproval within one week of the minutes' posting, they approve of the minutes as posted.		David directs Jim to send meeting minutes out over Google Wave with a voting option, in order to facilitate more efficient approval. David will assume that if a board member has not voted disapproval within one week of the minutes' posting, they approve of the minutes as posted.
	===<li>Reports</li>===		===<li>Reports</li>===
	<ol>		<ol style="list-style-type: lower-alpha;">
	====<li>Project Coordinator</li>====		====<li>Project Coordinator</li>====
	Jim reports that the Christmas party planned by Alex Hindle and Leila Sidi was a full success. All expenses were recouped and there was a moderate profit.		Jim reports that the Christmas party planned by Alex Hindle and Leila Sidi was a full success. All expenses were recouped and there was a moderate profit.
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	</ol>		</ol>
	===<li>Old Business</li>===		===<li>Old Business</li>===
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	====<li>D&O Liability Insurance</li>====		====<li>D&O Liability Insurance</li>====
	Chris reports that EBC has D&O insurance: $2 million directors' liability, $5 million general liability.		Chris reports that EBC has D&O insurance: $2 million directors' liability, $5 million general liability.
			</ol>
	===<li>New Business</li>===		===<li>New Business</li>===
	<ol>		<ol style="list-style-type: lower-alpha;">
	====<li>Additional Mechanic Hours</li>====		====<li>Additional Mechanic Hours</li>====
	Keegan reports that Alex Hindle has requested more paid hours.		Keegan reports that Alex Hindle has requested more paid hours.

Neil: formatted

2010-09-27T19:36:09Z

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DavidFeldman: Created

2010-09-20T22:06:33Z

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EBC Board of Directors minutes, Jan 7

Edmonton Bicycle Commuters' Society
Board of Directors' Meeting Minutes – January 7, 2010

Attendees:
Chris Chan
Erich Welz
Neil Carey
Lauren Price
David Feldman
Keegan McEvoy
Jason Ponto
Sharon Barker
Derek Pluim
Bill Sellers
Jim Storrie

Davidcalls the meeting to order at 6:49.

Keeganmoves to approve the agenda and last meeting's minutes. Lauren seconds. Passed.

David directs Jimto send meeting minutes out over Google Wave with a voting option, in order to facilitate more efficient approval. Davidwill assume that if a board member has not voted disapproval within one week of the minutes' posting, they approve of the minutes as posted.

Jim reports that the Christmas party planned by Alex Hindleand Leila Sidiwas a full success. All expenses were recouped and there was a moderate profit. ACTION:Christo get actual dollar amounts of expenses/profit, for the record.

Jim proposes applying for an Eco-Trust youth grant to plan a 'build-a-bike' youth workshop, to be planned by Jimand overseen by EBC.

David suggests that the actual schedule of the plan be decided by whatever instructor is hired.

Keegan moves that the board approves Jim'sproposal. Sharonseconds. Jasonand Derek request cc's on the application. ACTION:Jimto write application and send to Jason and Derek for review, then submit.

Neil reports that EBC has lost approximately $5000 in the first quarter, which he explains is reasonable. Neilsuggests however that EBC may not have sufficient funds to increase our mechanics' paid hours, as it has taken on significant new expenses: increased paid hours during the winter, renovations in BikeWorks, and recently the paid hours on womens'/transgendered persons' Sundays.

Keegan reports that Alex Hindle has requested more paid hours, and moves to go in camera to discuss. Erich seconds, the board votes and passes.

After some discussion,
Jason
moves to to continue the meeting in public.
Sharon
seconds.
Keeganmoves that due to EBC's increased expenditures, the board should decline to alter Alex Hindle'spaid hours. Laurenseconds. The board votes, and the motion passes.

David tables the long-term purchasing discussion for lack of time.

Chris reports that Alex has begun building bikes and Esjay continues building bikes for spring.

Chris reports that EBC has D&O insurance: $2 million directors' liability, $5 million general liability.

Chris reports that he presented project opportunities to two Community Service Learning classes at the University of Alberta, and expects at least two volunteer interns who will be working on a media project and on the development of EBC's point-of-sale/database system.

Chris reports that King's College has asked us to donate to, and table at, their Environmental Stewardship Challenge. He has agreed, and the board approves. ACTION: The event takes place on February 26, and the volunteer committee (co-chairs: Keeganand Lauren) will arrange for volunteers.

ACTION:Keegandirects Jimto draft a letter to the editor in regards to the news article Steve Andersonforwarded us, and to send to Chris, Derekand Keeganfor approval.

The board wishes to remind itself to follow up with Karly Coleman in regards to tabling at Mountain Equipment Co-op.

ACTION:Jimwill share the draft of the HR handbook with the board of directors via Google Wave.

ACTION:Chrisdirects Jimto research whether it will be legally necessary for EBC to provide helmets along with bicycle rentals.

No committees met in December.

Davidrequests that all committee chairs be given access to post to EBC's general Google Calendar. ACTION:Chris will do this.

ACTION:Jimand Sharonwill provide food at the next EBC board meeting.

Keeganmoves to adjourn. Sharonseconds.