Board Minutes February 2020 - Revision history

Jasmine.farahbakhsh: /* North Shop Lease negotiations - Jeremy (20 min) */

2020-03-10T01:27:45Z

North Shop Lease negotiations - Jeremy (20 min)

← Older revision		Revision as of 01:27, 10 March 2020
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	* Next Steps		* Next Steps
	** Arrange a viewing of the space with Matt, Feb. 11 @ 3:30pm		** Arrange a viewing of the space with Matt, Feb. 11 @ 3:30pm
	** Meeting Tuesday, Feb 18 @ 6:30pm		** Meeting Tuesday, Feb 18 @ 6:30pm [https://docs.google.com/document/d/1Vps6KoHJwLM-jm6SmGXgIEUcqvWHmpUomSKprgRiVXU/edit Minutes Here]
	** Put together floorplan of space		** Put together floorplan of space
	** Assemble a project plan with roles and who's responsible		** Assemble a project plan with roles and who's responsible

Jasmine.farahbakhsh at 01:27, 10 March 2020

2020-03-10T01:27:23Z

← Older revision		Revision as of 01:27, 10 March 2020
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	=== Schedule a time to meet with your committees - ALL BOARD (10 min) ===		=== Schedule a time to meet with your committees - ALL BOARD (10 min) ===
	* This will be a standing agenda item during board meetings to encourage some momentum in committees		* This will be a standing agenda item during board meetings to encourage some momentum in committees

	~~=== Additional Meeting Minutes - Feb 18 ===~~
	* [https://docs.google.com/document/d/1Vps6KoHJwLM-jm6SmGXgIEUcqvWHmpUomSKprgRiVXU/edit Minutes Here]

	=== In Camera: ===		=== In Camera: ===

Jasmine.farahbakhsh: /* Additional Meeting Minutes - Feb 18 */

2020-03-10T01:26:05Z

Additional Meeting Minutes - Feb 18

← Older revision		Revision as of 01:26, 10 March 2020
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	* This will be a standing agenda item during board meetings to encourage some momentum in committees		* This will be a standing agenda item during board meetings to encourage some momentum in committees

	=== ~~Non~~-~~Profit Board Intern Updates - Matt, Husam (10 min)~~ ===		=== Additional Meeting Minutes - Feb 18 ===
			* [https://docs.google.com/document/d/1Vps6KoHJwLM-jm6SmGXgIEUcqvWHmpUomSKprgRiVXU/edit Minutes Here]

	=== In Camera: ===		=== In Camera: ===

Jasmine.farahbakhsh: /* Adjournment */

2020-02-11T03:45:08Z

Adjournment

← Older revision		Revision as of 03:45, 11 February 2020
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	{{Motion		{{Motion
	\|motion=To adjourn the meeting.		\|motion=To adjourn the meeting.
	\|first=		\|first= Sarah
	\|second=		\|second=
	\|yes=		\|yes=

Jasmine.farahbakhsh: /* North Shop Lease negotiations - Jeremy (20 min) */

2020-02-11T03:42:43Z

North Shop Lease negotiations - Jeremy (20 min)

← Older revision		Revision as of 03:42, 11 February 2020
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	*** Uncertainty whether there will be real estate available in a year or two when we might decide to move in the future		*** Uncertainty whether there will be real estate available in a year or two when we might decide to move in the future
	* Next Steps		* Next Steps
	** Arrange a viewing of the space with Matt		** Arrange a viewing of the space with Matt, Feb. 11 @ 3:30pm
	** Meeting Tuesday, Feb 18, 6:30pm		** Meeting Tuesday, Feb 18 @ 6:30pm
			** Put together floorplan of space
			** Assemble a project plan with roles and who's responsible

	=== Board Volunteer Hour Tracking - Jasmine (10 min) ===		=== Board Volunteer Hour Tracking - Jasmine (10 min) ===

Jasmine.farahbakhsh: /* Current and Completed Business */

2020-02-11T03:39:06Z

Current and Completed Business

← Older revision		Revision as of 03:39, 11 February 2020
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	*** Uncertainty whether there will be real estate available in a year or two when we might decide to move in the future		*** Uncertainty whether there will be real estate available in a year or two when we might decide to move in the future
	* Next Steps		* Next Steps
	**		** Arrange a viewing of the space with Matt
			** Meeting Tuesday, Feb 18, 6:30pm

	=== Board Volunteer Hour Tracking - Jasmine (10 min) ===		=== Board Volunteer Hour Tracking - Jasmine (10 min) ===

Jasmine.farahbakhsh: /* North Shop Lease negotiations - Jeremy (20 min) */

2020-02-11T03:34:36Z

North Shop Lease negotiations - Jeremy (20 min)

← Older revision		Revision as of 03:34, 11 February 2020
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	* Existing North community bike shop is in a rough neighbourhood		* Existing North community bike shop is in a rough neighbourhood
	* At current North and South shop, front desk can have surveillance of entire shop		* At current North and South shop, front desk can have surveillance of entire shop
			* Current lease is up at the end of February
	* 10620 105 Ave Location		* 10620 105 Ave Location
	** Location seems to be in the target zone. Also in same building as Rock Jungle, Dirtbag Cafe		** Location seems to be in the target zone. Also in same building as Rock Jungle, Dirtbag Cafe
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	** Assumption that property taxes will be at least the same as the current location; would get those reimbursed		** Assumption that property taxes will be at least the same as the current location; would get those reimbursed
	** First three months would be cost-free		** First three months would be cost-free
	**
	** Space is as-is basis		** Space is as-is basis
	*** Front half is carpet and back half concrete		*** Front half is carpet and back half concrete
	*** Two offices - we could take down one and other would be locked storage		*** Two offices - we could take down one and other would be locked storage
			** If we're not ready to vote on next steps, convene a meeting in a week or two to make the decision.
	** Discussion on Space		** Discussion on Space
	*** Would be able to knock down middle wall so you could see through from the front area to the back (through a staircase)		*** Would be able to knock down middle wall so you could see through from the front area to the back (through a staircase)
	*** Mezzanine could take the space of the current outdoor storage at the North shop		*** Mezzanine could take the space of the current outdoor storage at the North shop
	*** Pretty much move-in ready; could direct people to the backroom, not keeping any merchandise in the front area		*** Pretty much move-in ready; could direct people to the backroom, not keeping any merchandise in the front area
	*** A 3-month timeline to move, set-up, get people in the doors would be quite tight. Should have time buffer in case things don't work out exactly as planned.		*** A 3-month timeline to move, set-up, get people in the doors would be quite tight. Should have time buffer in case things don't work out exactly as planned. Don't have enough time to pull off the move before the peak season.
	*** Would likely lose about half of volunteers due to location shift		*** Would likely lose about half of volunteers due to location shift
	*** To regain traffic from south shop move, it took 1.5 years		*** To regain traffic from south shop move, it took 1.5 years
	*** Permitting would be easier if not doing renovations		*** Permitting would be easier if not doing renovations
	*** Without needing to take down walls or doing renovations, could transform space in a month (estimate) ==> this could reduce risk of losing volunteers and patrons by maintaining the open shop		*** Without needing to take down walls or doing renovations, could transform space in a month (estimate) ==> this could reduce risk of losing volunteers and patrons by maintaining the open shop
	***		*** In south shop renovation, had a full-time volunteer to support the renovations and putting on finishes; should consider the cost of renovations and cost of moving, reduced revenues for the first year
			*** Would need to consider putting more staff time for the shops, if we want to increase revenue
			*** Given the location, much more potential than previous locations
			*** As long as we can make up the difference in rent cost, then would make sense
			*** The area has the market for increased sales, but whether it would happen is not certain
			*** Would help significantly if we had a shop manager specific to that space; if it's a successful location, it would be more work
			*** If the shop opens when students start, that's a key time to recruit volunteers (though the fall isn't great for bicycle-related volunteer recruitment)
			*** If everyone's on board with this, then whole board needs to dedicate time towards it (and potentially drop other projects)
			*** Would like not to settle on a middle ground; aim would be to commit to a new space, sign a longer-term lease, or shut the north shop down
			*** Uncertainty whether there will be real estate available in a year or two when we might decide to move in the future
			* Next Steps
			**

	=== Board Volunteer Hour Tracking - Jasmine (10 min) ===		=== Board Volunteer Hour Tracking - Jasmine (10 min) ===

Jasmine.farahbakhsh: /* Canada Summer Jobs - Jeremy (10 min) */

2020-02-11T03:05:10Z

Canada Summer Jobs - Jeremy (10 min)

← Older revision		Revision as of 03:05, 11 February 2020
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	=== Canada Summer Jobs - Jeremy (10 min) ===		=== Canada Summer Jobs - Jeremy (10 min) ===
	* [https://www.canada.ca/content/dam/canada/employment-social-development/services/funding/CSJ2020_applicant_guide.pdf 2020 Applicant Guide]		* [https://www.canada.ca/content/dam/canada/employment-social-development/services/funding/CSJ2020_applicant_guide.pdf 2020 Applicant Guide]


	=== 2020 Board Development Training - Jeremy (10 min) ===		=== 2020 Board Development Training - Jeremy (10 min) ===

Jasmine.farahbakhsh: /* North Shop Lease negotiations - Jeremy (20 min) */

2020-02-11T03:04:18Z

North Shop Lease negotiations - Jeremy (20 min)

← Older revision		Revision as of 03:04, 11 February 2020
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	*** To regain traffic from south shop move, it took 1.5 years		*** To regain traffic from south shop move, it took 1.5 years
	*** Permitting would be easier if not doing renovations		*** Permitting would be easier if not doing renovations
	*** Without needing to take down walls or doing renovations, could transform space in a month (estimate)		*** Without needing to take down walls or doing renovations, could transform space in a month (estimate) ==> this could reduce risk of losing volunteers and patrons by maintaining the open shop
			***

	=== Board Volunteer Hour Tracking - Jasmine (10 min) ===		=== Board Volunteer Hour Tracking - Jasmine (10 min) ===

Jasmine.farahbakhsh: /* North Shop Lease negotiations - Jeremy (20 min) */

2020-02-11T03:02:41Z

North Shop Lease negotiations - Jeremy (20 min)

← Older revision		Revision as of 03:02, 11 February 2020
Line 92:		Line 92:
	*** Mezzanine could take the space of the current outdoor storage at the North shop		*** Mezzanine could take the space of the current outdoor storage at the North shop
	*** Pretty much move-in ready; could direct people to the backroom, not keeping any merchandise in the front area		*** Pretty much move-in ready; could direct people to the backroom, not keeping any merchandise in the front area
	***		*** A 3-month timeline to move, set-up, get people in the doors would be quite tight. Should have time buffer in case things don't work out exactly as planned.
			*** Would likely lose about half of volunteers due to location shift
			*** To regain traffic from south shop move, it took 1.5 years
			*** Permitting would be easier if not doing renovations
			*** Without needing to take down walls or doing renovations, could transform space in a month (estimate)

	=== Board Volunteer Hour Tracking - Jasmine (10 min) ===		=== Board Volunteer Hour Tracking - Jasmine (10 min) ===