Board Minutes February 2016 - Revision history

Cwc at 09:53, 11 November 2017

2017-11-11T09:53:22Z

← Older revision		Revision as of 09:53, 11 November 2017
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	'''''These minutes were approved at the March 2016 board meeting.'''''		'''''These minutes were approved at the [[Board Minutes March 2016\|March 2016]] board meeting.'''''

	== EBC Board Meeting Minutes for February 17, 2016 ==		== EBC Board Meeting Minutes for February 17, 2016 ==

Anna Vesala at 18:17, 5 April 2016

2016-04-05T18:17:07Z

← Older revision		Revision as of 18:17, 5 April 2016
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	'''''These minutes ~~are not yet~~ approved~~. They are scheduled for review and approval~~ at the ~~upcoming~~ board meeting.'''''		'''''These minutes were approved at the March 2016 board meeting.'''''

	== EBC Board Meeting Minutes for February 17, 2016 ==		== EBC Board Meeting Minutes for February 17, 2016 ==

Anna Vesala at 22:53, 8 March 2016

2016-03-08T22:53:57Z

← Older revision		Revision as of 22:53, 8 March 2016
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	== Logistics for Next Meeting ==		== Logistics for Next Meeting ==
	* Discussion about future meetings being on a diff day than 3rd Wed of each month.
	* Meeting Dates Pain and Possibility Poll
	~~https://docs.google.com/spreadsheets/d/1J19wt3L_DW2i0zszqOgum0XgWZIsAINBHhKGAfEWdKU/edit#gid=0~~

	* Date: March 14th		* Date: March 14th
	* Location: Education South, room 113		* Location: Education South, room 113
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	* Minute-taker: Anna		* Minute-taker: Anna
	* Food by: Nancy		* Food by: Nancy

	* <span style="background: lime;">Action Item</span>: '''Anna''' to book Ed South for rest of 2016 for 2nd Monday.



	== Approval of Agenda, Minutes, Reports (5 min) ==		== Approval of Agenda, Minutes, Reports (5 min) ==
	* <span style="background: yellow;">Motion:</span> To approve this February agenda, the January 2016 minutes, and President's report as presented below. Moved by Anna Seconded by Nancy Motion Carried		* <span style="background: yellow;">Motion:</span> To approve this February agenda, the January 2016 minutes, and President's report as presented below. Moved by Anna Seconded by Nancy. '''Motion Carried.'''

	=== President's Report - Jon ===		=== President's Report - Jon ===
	*[~~President's Report (March) (2016)]~~ https://docs.google.com/document/d/19HeI0kzIdLVB9T-JFvmfwNf2bVNFEuJZzAmgC-o8Hw8/edit		*[https://docs.google.com/document/d/19HeI0kzIdLVB9T-JFvmfwNf2bVNFEuJZzAmgC-o8Hw8/edit President's Report Feb 2016]

	=== Treasurer's Report - Geoff ===		=== Treasurer's Report - Geoff ===
	*~~Treasurer's Report Feb 2016~~ https://drive.google.com/open?id=1sAdC-CiLLwBfRTBHW-t4tbnWCEgp_YglVibe0P3B2VQ		*[https://drive.google.com/open?id=1sAdC-CiLLwBfRTBHW-t4tbnWCEgp_YglVibe0P3B2VQ Treasurer's Report Feb 2016]
			* <span style="background: lime;">Action Item</span>: '''Geoff''' to get access online to Tangerine (ING) account where casino funds are cashed in the interim in order to view balance
	* Action ~~item~~: Geoff to get access online to Tangerine (ING) account where casino funds are cashed in the interim in order to view balance		* <span style="background: lime;">Action Item</span>: '''Geoff''' to check with Neil Carey or Guy regarding BWN rent cheques.
			* <span style="background: yellow;">Motion:</span> To close all RBC and TD bank accounts effective immediately, and transfer remaining funds to the Servus accounts. Moved by Jonathan. Seconded by Anna. '''Motion carried unanimously.'''
	* Action ~~item~~: Geoff to check with Neil Carey or Guy regarding BWN rent cheques.

	* <span style="background: yellow;">Motion:</span> to close RBC and TD bank accounts effective immediately, and transfer remaining funds to the Servus accounts. Moved by Jonathan. Seconded by Anna. Motion carried unanimously.

	=== Executive Director's Report - Chris Chan ===		=== Executive Director's Report - Chris Chan ===
	*[https://docs.google.com/document/d/1bhfWWLNa192V1_J0FnTcqKjJ2PALIfw_z_CBH6q8L_o/edit ED Report 2016-01]		*[https://docs.google.com/document/d/1bhfWWLNa192V1_J0FnTcqKjJ2PALIfw_z_CBH6q8L_o/edit ED Report 2016-01] - To be read and approved by board before March meeting

	* To be read and approved by board before March meeting

	== Current & Completed Business ==		== Current & Completed Business ==
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	* Sep 2015: Anna to post final financial policy to wiki.		* Sep 2015: Anna to post final financial policy to wiki.
	* Oct 2015: Anna will post the board vacancy (Alexey/Rachel/Nathan) to website.		* Oct 2015: Anna will post the board vacancy (Alexey/Rachel/Nathan) to website.


	'''COMPLETED'''		'''COMPLETED'''
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	=== Terms of Reference for Committees (10 min)===		=== Terms of Reference for Committees (10 min)===

	* Dan has belatedly added three TORs for HR, Executive, and policy committees:		* Dan has belatedly added three TORs for HR, Executive, and policy committees:
	** HR: https://docs.google.com/a/edmontonbikes.ca/document/d/1mQiBtT0Kz3TIGCjDUSsuYgqGlB883NQqLabfgRxwXko/edit?usp=sharing		** HR: https://docs.google.com/a/edmontonbikes.ca/document/d/1mQiBtT0Kz3TIGCjDUSsuYgqGlB883NQqLabfgRxwXko/edit?usp=sharing
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	** Policy: https://drive.google.com/open?id=1uVVQsRzBJCYa00XuXvjPzvJWUAY_MEnSjkI5MTc06qg		** Policy: https://drive.google.com/open?id=1uVVQsRzBJCYa00XuXvjPzvJWUAY_MEnSjkI5MTc06qg

	* <span style="background: yellow;">Motion:</span> To accept the above policies subject to grammar fixes. Moved by: Dan. Seconded by: Jonathan. Motion carried.		* <span style="background: yellow;">Motion:</span> To accept the above policies subject to grammar fixes. Moved by: Dan. Seconded by: Jonathan. '''Motion carried.'''
	* <span style="background: lime;">Action Items:</span> Anna will post Executive, Policy, and HR ToR to the EBC wiki		* <span style="background: lime;">Action Items:</span> '''Anna''' will post Executive, Policy, and HR ToR to the EBC wiki

	=== Change to Monthly Board Meeting Date (15 min) Geoff ===		=== Change to Monthly Board Meeting Date (15 min) Geoff ===
	*		* Discussion about future meetings being on a diff day than 3rd Wed of each month.
	* Discussion ~~notes:~~		* Meeting Dates [https://docs.google.com/spreadsheets/d/1J19wt3L_DW2i0zszqOgum0XgWZIsAINBHhKGAfEWdKU/edit#gid=0 Pain and Possibility Poll]
	** Review Dates ~~that work best (Geoff's spreadsheet)~~		* Will change date to 2nd Monday of each month on a trial basis until next AGM in October.
	**Consider change ~~(if any)~~ on a trial basis until next AGM in October
			* <span style="background: lime;">Action Item</span>: '''Anna''' to book Ed South for rest of 2016 for 2nd Monday.


	== New Business ==		== New Business ==

	=== Committee Formation - Nancy(20 min)===		=== Committee Formation - Nancy(20 min)===
	*
	* Discussion notes:		* Discussion notes:
	**We will be looking at page 4 and 5 ~~of this document~~ and determine which directors will be on which committees given the scope of work that has been outlined during our previous two retreats. Would be good if people had an idea in advance which committees and/or projects they were wanting to work on.		**We will be looking at [https://docs.google.com/document/d/1Af4lR4ZqY_fass11iVx31Ign_nWuTyWBEr-_Heb4-C4/edit?usp=sharing page 4 and 5] and determine which directors will be on which committees given the scope of work that has been outlined during our previous two retreats. Would be good if people had an idea in advance which committees and/or projects they were wanting to work on.
	**https://docs.google.com/document/d/1Af4lR4ZqY_fass11iVx31Ign_nWuTyWBEr-_Heb4-C4/edit?usp=sharing

	* Nancy notes it was unclear as to the composition of the Strategic Planning Committee.		* Nancy notes it was unclear as to the composition of the Strategic Planning Committee.
	* Would like to see some grouping of the board so that some of the action items from the last board strategic planning session can be carried out.		* Would like to see some grouping of the board so that some of the action items from the last board strategic planning session can be carried out.
	* Jonathan would like directors to sign up for some responsibility under the three committees:		* Jonathan would like directors to sign up for some responsibility under the three committees:
			** Strategic planning: Derek (chair), Adrian, Karl, Rachel, Anna
			** Human resources: Nancy (chair), Geoff, Adrian (secondary)
			** Policy: Dan (chair), Jasmine

	* Strategic planning: Derek (chair), Adrian, Karl, Rachel, Anna		* <span style="background: lime;">Action Items:</span> '''All committee chairpersons''' to hold committee mtg and look through retreat action items. Update the board on plan and progress since last planning session.
	* Human resources: Nancy (chair), Geoff, Adrian (secondary)
	* Policy: Dan (chair), Jasmine

	* <span style="background: lime;">Action Items:</span> ~~all committees~~ to ~~have met~~ and look through retreat action items. Update the board on plan and progress since last planning session.

	== <i>In Camera</i> Session ==		== <i>In Camera</i> Session ==

Anna Vesala at 22:43, 8 March 2016

2016-03-08T22:43:22Z

← Older revision		Revision as of 22:43, 8 March 2016
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	* Staff attendance: Chris, Coreen		* Staff attendance: Chris, Coreen
	* Regrets: Rachel, Jasmine, Kathy		* Regrets: Rachel, Jasmine, Kathy
	* Absent:
	* Guests:

	== Call to Order ==		== Call to Order ==
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	== Logistics for Next Meeting ==		== Logistics for Next Meeting ==
			* Discussion about future meetings being on a diff day than 3rd Wed of each month.
			* Meeting Dates Pain and Possibility Poll
			https://docs.google.com/spreadsheets/d/1J19wt3L_DW2i0zszqOgum0XgWZIsAINBHhKGAfEWdKU/edit#gid=0

	* Date: March 14th		* Date: March 14th
	* Location: Education South, room 113		* Location: Education South, room 113
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	* Food by: Nancy		* Food by: Nancy

	* Action ~~item~~: Anna to book Ed South for rest of 2016 for 2nd Monday.		* <span style="background: lime;">Action Item</span>: '''Anna''' to book Ed South for rest of 2016 for 2nd Monday.

	~~Meeting Dates Pain and Possibility Poll~~
	~~https://docs.google.com/spreadsheets/d/1J19wt3L_DW2i0zszqOgum0XgWZIsAINBHhKGAfEWdKU/edit#gid=0~~

	== Approval of Agenda, Minutes, Reports (5 min) ==		== Approval of Agenda, Minutes, Reports (5 min) ==
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	** Executive: https://docs.google.com/document/d/1sB71RcA1sXEirkPyABvtcLSKot-74egOkVga7Jb5WHs		** Executive: https://docs.google.com/document/d/1sB71RcA1sXEirkPyABvtcLSKot-74egOkVga7Jb5WHs
	** Policy: https://drive.google.com/open?id=1uVVQsRzBJCYa00XuXvjPzvJWUAY_MEnSjkI5MTc06qg		** Policy: https://drive.google.com/open?id=1uVVQsRzBJCYa00XuXvjPzvJWUAY_MEnSjkI5MTc06qg
	*
	* <span style="background: yellow;">Motion:</span> To accept the above policies subject to grammar fixes. Moved by: Dan. Seconded by: Jonathan. Motion carried.		* <span style="background: yellow;">Motion:</span> To accept the above policies subject to grammar fixes. Moved by: Dan. Seconded by: Jonathan. Motion carried.
			* <span style="background: lime;">Action Items:</span> Anna will post Executive, Policy, and HR ToR to the EBC wiki
	* <span style="background: lime;">Action Items:</span> Anna will post Executive, Policy, and HR ToR to the EBC wiki

	=== Change to Monthly Board Meeting Date (15 min) Geoff ===		=== Change to Monthly Board Meeting Date (15 min) Geoff ===

Daniel.Thompson: /* In Camera Session */

2016-02-18T03:52:06Z

In Camera Session

← Older revision		Revision as of 03:52, 18 February 2016
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	== <i>In Camera</i> Session ==		== <i>In Camera</i> Session ==
	* <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Moved by Geoff, seconded by Derek. '''Motion ~~Failed/~~Carried.'''		* <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Moved by Geoff, seconded by Derek. '''Motion Carried.'''
	* Please list how long you believe your topic will take to discuss:		* Please list how long you believe your topic will take to discuss:
	** Geoff Hansen ( 30 min)		** Geoff Hansen ( 30 min)

	* <span style="background: yellow;">Motion:</span> To close the <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i> discussion. Moved by Derek, seconded by Geoff. '''Motion ~~Failed/~~Carried.'''		* <span style="background: yellow;">Motion:</span> To close the <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i> discussion. Moved by Derek, seconded by Geoff. '''Motion Carried.'''

	== Adjournment ==		== Adjournment ==

Daniel.Thompson: /* In Camera Session */

2016-02-18T03:51:47Z

In Camera Session

← Older revision		Revision as of 03:51, 18 February 2016
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	== <i>In Camera</i> Session ==		== <i>In Camera</i> Session ==
	* <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Moved by , seconded by . '''Motion Failed/Carried.'''		* <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Moved by Geoff, seconded by Derek. '''Motion Failed/Carried.'''
	* Please list how long you believe your topic will take to discuss:		* Please list how long you believe your topic will take to discuss:
	** Geoff Hansen ( 30 min)		** Geoff Hansen ( 30 min)

	* <span style="background: yellow;">Motion:</span> To close the <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i> discussion. Moved by , seconded by . '''Motion Failed/Carried.'''		* <span style="background: yellow;">Motion:</span> To close the <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i> discussion. Moved by Derek, seconded by Geoff. '''Motion Failed/Carried.'''

	== Adjournment ==		== Adjournment ==

Daniel.Thompson: /* Adjournment */

2016-02-18T03:50:45Z

Adjournment

← Older revision		Revision as of 03:50, 18 February 2016
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	== Adjournment ==		== Adjournment ==
	* <span style="background: yellow;">Motion:</span> To adjourn the meeting at pm. Moved by , seconded by . '''Motion ~~Failed/~~Carried.'''		* <span style="background: yellow;">Motion:</span> To adjourn the meeting at 8:50 pm. Moved by Jonathan, seconded by Anna. '''Motion Carried.'''

	[[Category:minutes]]		[[Category:minutes]]
	[[Category:2015-2016 Board minutes]]		[[Category:2015-2016 Board minutes]]

Daniel.Thompson: /* Approval of Agenda, Minutes, Reports (5 min) */

2016-02-18T03:15:25Z

Approval of Agenda, Minutes, Reports (5 min)

← Older revision		Revision as of 03:15, 18 February 2016
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	* Action item: Geoff to check with Neil Carey or Guy regarding BWN rent cheques.		* Action item: Geoff to check with Neil Carey or Guy regarding BWN rent cheques.

	* Motion: to close RBC and TD bank accounts effective immediately, and transfer remaining funds to the Servus accounts. Moved by Jonathan. Seconded by Anna. Motion carried unanimously.		* <span style="background: yellow;">Motion:</span> to close RBC and TD bank accounts effective immediately, and transfer remaining funds to the Servus accounts. Moved by Jonathan. Seconded by Anna. Motion carried unanimously.

	=== Executive Director's Report - Chris Chan ===		=== Executive Director's Report - Chris Chan ===

Daniel.Thompson: /* Approval of Agenda, Minutes, Reports (5 min) */

2016-02-18T03:14:54Z

Approval of Agenda, Minutes, Reports (5 min)

← Older revision		Revision as of 03:14, 18 February 2016
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	* To be read and approved by board before March meeting		* To be read and approved by board before March meeting

	~~=== H.R. Committee Report - Nancy ===~~
	*[H.R. Committee Report (Month) (Year)]

	~~=== Policy Committee Report - Dan ===~~
	*[Policy Committee Report (Month) (Year)]

	~~=== Strategic Planning Committee Report ===~~
	*[Strategic Planning Committee Report (Month) (Year)]

	== Current & Completed Business ==		== Current & Completed Business ==

Daniel.Thompson: /* Terms of Reference for Committees (10 min) */

2016-02-18T03:14:13Z

Terms of Reference for Committees (10 min)

← Older revision		Revision as of 03:14, 18 February 2016
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	** Policy: https://drive.google.com/open?id=1uVVQsRzBJCYa00XuXvjPzvJWUAY_MEnSjkI5MTc06qg		** Policy: https://drive.google.com/open?id=1uVVQsRzBJCYa00XuXvjPzvJWUAY_MEnSjkI5MTc06qg
	*		*
	* Motion: To accept the above policies subject to grammar fixes. Moved by: Dan. Seconded by: Jonathan. Motion carried.		* <span style="background: yellow;">Motion:</span> To accept the above policies subject to grammar fixes. Moved by: Dan. Seconded by: Jonathan. Motion carried.

	* ~~Action item: Anna will post Executive, Policy, and HR ToR to the EBC wiki~~		* <span style="background: lime;">Action Items:</span> Anna will post Executive, Policy, and HR ToR to the EBC wiki

	* Discussion notes:
	**
	**

	* <span style="background: yellow;">Motion:</span> To ___. Moved by , seconded by . '''Motion Failed/Carried.'''
	* <span style="background: lime;">Action Items:</span> ~~'''name'''~~ will ~~____ by (date).~~

	=== Change to Monthly Board Meeting Date (15 min) Geoff ===		=== Change to Monthly Board Meeting Date (15 min) Geoff ===