Board Minutes February 2014 - Revision history

Anna Vesala at 07:43, 8 July 2014

2014-07-08T07:43:46Z

← Older revision		Revision as of 07:43, 8 July 2014
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	'''''These minutes ~~are not yet~~ approved~~. They are scheduled for review and approval~~ at the ~~upcoming~~ board meeting.'''''		'''''These minutes were approved at the [http://edmontonbikes.ca/w/Board_Minutes_March_2014 March 2014] board meeting.'''''

	== EBC Board Meeting Minutes for February 18, 2014 ==		== EBC Board Meeting Minutes for February 18, 2014 ==

Anna Vesala: /* Vote on new director (10 min) */

2014-03-13T21:52:30Z

Vote on new director (10 min)

← Older revision		Revision as of 21:52, 13 March 2014
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	* Discussion notes:		* Discussion notes:
	** Carlos introduced himself and why he is interested in the position. Caylie reviewed Jonathan's qualifications and shared the discussion she had with him over the phone.		** Carlos introduced himself and why he is interested in the position. Caylie reviewed Jonathan's qualifications and shared the discussion she had with him over the phone.
	** Board went in camera to vote.
	** We are very grateful to both nominees for their interest and enthusiasm!		** We are very grateful to both nominees for their interest and enthusiasm!
	* <span style="background: yellow;">Motion:</span> To appoint Carlos as an interim board member. Motioned by Bernadette. Seconded by Matt. '''Motion Carried.'''		* <span style="background: yellow;">Motion:</span> To appoint Carlos as an interim board member. Motioned by Bernadette. Seconded by Matt. '''Motion Carried.'''
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	* <span style="background: lime;">Action Items:</span> '''Anna''' will set up Carlos' EBC accounts.		* <span style="background: lime;">Action Items:</span> '''Anna''' will set up Carlos' EBC accounts.
	* <span style="background: lime;">Action Items:</span> '''Carlos, Derek, Anna''' will meet to do a mini-orientation.		* <span style="background: lime;">Action Items:</span> '''Carlos, Derek, Anna''' will meet to do a mini-orientation.


	== Current & Completed Business ==		== Current & Completed Business ==

Anna Vesala at 01:52, 13 March 2014

2014-03-13T01:52:27Z

← Older revision		Revision as of 01:52, 13 March 2014
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	===Ad-hoc volunteer appreciation committee===		===Ad-hoc volunteer appreciation committee===
	* Anna: ad-hoc Volunteer Appreciation Party committee? Before or after BWS opening? Last event was closing of BWS shop in Oct.		* Anna: ad-hoc Volunteer Appreciation Party committee? Before or after BWS opening? Last event was closing of BWS shop in Oct.
	* Coreen: something separate for BWN volunteers would be really appreciated. ~~Timing for an overall Vol App party~~		* Coreen: something separate for BWN volunteers would be really appreciated.
	* Steve: After the BWS opening would be less crazy. Coreen: soft opening late March, Grand Opening mid April.		* Steve: After the BWS opening would be less crazy. Coreen: BWS is soft opening late March, Grand Opening mid April.
	* <span style="background: lime;">Action Items:</span> '''Sarah, Bernadette, Doug''' will be on ad-hoc committee. Matt is interested in knowing specific roles when they are determined.		* <span style="background: lime;">Action Items:</span> '''Sarah, Bernadette, Doug''' will be on ad-hoc committee. Matt is interested in knowing specific roles when they are determined.

Anna Vesala: /* Approval of Agenda, Last Month's Minutes, and Reports */

2014-03-13T01:06:09Z

Approval of Agenda, Last Month's Minutes, and Reports

← Older revision		Revision as of 01:06, 13 March 2014
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	* [https://docs.google.com/a/edmontonbikes.ca/document/d/1ZH1lcmQFLguXmUsKgE2GqcuIou1UJRN6oJsKv6o73L0/edit Policy Committee Report February 2014]		* [https://docs.google.com/a/edmontonbikes.ca/document/d/1ZH1lcmQFLguXmUsKgE2GqcuIou1UJRN6oJsKv6o73L0/edit Policy Committee Report February 2014]

	* <span style="background: yellow;">Motion:</span> Bernadette moves to adopt agenda, minutes, and 5 reports. Matt seconds. '''Carried.'''
			<span style="background: yellow;">Motion:</span> Bernadette moves to adopt agenda, minutes, and 5 reports. Matt seconds. '''Carried.'''

	== New Business ==		== New Business ==

Anna Vesala at 01:05, 13 March 2014

2014-03-13T01:05:30Z

Show changes

Caylie.gnyra at 01:58, 19 February 2014

2014-02-19T01:58:23Z

← Older revision		Revision as of 01:58, 19 February 2014
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	== Approval of Agenda, Last Month's Minutes, and Reports ==		== Approval of Agenda, Last Month's Minutes, and Reports ==

	=== Treasurer's Report ~~(5 min)~~===		=== Treasurer's Report===
	* [https://docs.google.com/a/edmontonbikes.ca/document/d/1QkFKjdok74CJ-tND7WyxW1-5u4ttswFzXEIk_fcW7Ro/edit January 2014 Financial report] by Bookkeeper		* [https://docs.google.com/a/edmontonbikes.ca/document/d/1QkFKjdok74CJ-tND7WyxW1-5u4ttswFzXEIk_fcW7Ro/edit January 2014 Financial report] by Bookkeeper

	=== Executive Director's Report ~~(10 min)~~===		=== Executive Director's Report===
	* [https://docs.google.com/a/edmontonbikes.ca/document/d/1sovqBZiCOCiadi_U6A49r7ZblRC8Wcx0sI2CFnWZg1Q/edit#heading=h.tfioge1ewak5 ED December 2013 Report] covering Dec 18-31, submitted Jan 21, therefore be reviewed at Feb meeting.		* [https://docs.google.com/a/edmontonbikes.ca/document/d/1sovqBZiCOCiadi_U6A49r7ZblRC8Wcx0sI2CFnWZg1Q/edit#heading=h.tfioge1ewak5 ED December 2013 Report] covering Dec 18-31, submitted Jan 21, therefore be reviewed at Feb meeting.
	* [https://docs.google.com/a/edmontonbikes.ca/document/d/1ijU_bBw4MpxKq43l1UpL9P9JzI2kZuDrZgEsG0ZEAek/edit#heading=h.tfioge1ewak5 ED January 2014 Report] covering Jan 1-30, submitted Feb 10		* [https://docs.google.com/a/edmontonbikes.ca/document/d/1ijU_bBw4MpxKq43l1UpL9P9JzI2kZuDrZgEsG0ZEAek/edit#heading=h.tfioge1ewak5 ED January 2014 Report] covering Jan 1-30, submitted Feb 10

	=== BikeWorks Report ~~(5 min)~~===		=== BikeWorks Report===
	[https://docs.google.com/a/edmontonbikes.ca/document/d/1WdtbDYaTktzSSASp9OeoNnNejC0E11VsrF_hzFvp-ag/edit BikeWorks Manager January 2014 Report] covering Jan 1-30, submitted Feb 6		[https://docs.google.com/a/edmontonbikes.ca/document/d/1WdtbDYaTktzSSASp9OeoNnNejC0E11VsrF_hzFvp-ag/edit BikeWorks Manager January 2014 Report] covering Jan 1-30, submitted Feb 6

	=== Strategic Planning Committee Report ~~(5 min)~~===		=== Strategic Planning Committee Report===
	[http://edmontonbikes.ca/w/February_2014_Strategic_Planning_Committee_Meeting_Notes February 2014 Strategic Planning Committee Meeting Notes]		[http://edmontonbikes.ca/w/February_2014_Strategic_Planning_Committee_Meeting_Notes February 2014 Strategic Planning Committee Meeting Notes]

	=== Policy Committee Report ~~(10 min)~~===		=== Policy Committee Report===
	[https://docs.google.com/a/edmontonbikes.ca/document/d/1ZH1lcmQFLguXmUsKgE2GqcuIou1UJRN6oJsKv6o73L0/edit Policy Committee Report February 2014]		[https://docs.google.com/a/edmontonbikes.ca/document/d/1ZH1lcmQFLguXmUsKgE2GqcuIou1UJRN6oJsKv6o73L0/edit Policy Committee Report February 2014]

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	*** Ways to integrate more girls? Not many come, even fewer make it all the way through the program - is there an alternative that will engage girls and change the dynamic of The Spoke?		*** Ways to integrate more girls? Not many come, even fewer make it all the way through the program - is there an alternative that will engage girls and change the dynamic of The Spoke?
	***Trying to work with more high schools (McNally, Eastglen)- the last few sessions have been mostly junior high		***Trying to work with more high schools (McNally, Eastglen)- the last few sessions have been mostly junior high
			* Coreen: how can the board support The Spoke?
			** Phil:
			*** We like to keep a 1:1 ratio of volunteers to students; if the board could keep an ear to the ground about e-mails when someone is needed to fill in for sick volunteers - keep be on the ball in this way to make sure those gaps are filled
			*** Stay up to date with what's going on, and connect The Spoke with agencies that you know of if you think they could benefit each other.

			===Adaptive Bikes (10 min)===
			* Request from Janine

	* <span style="background: yellow;">Motion:</span> To . Motioned by . Seconded by . '''Motion Failed/Carried.'''		* <span style="background: yellow;">Motion:</span> To . Motioned by . Seconded by . '''Motion Failed/Carried.'''
	* <span style="background: lime;">Action Items:</span> '''Name''' will... by (deadline)		* <span style="background: lime;">Action Items:</span> '''Name''' will... by (deadline)

	~~===Adaptive Bikes (10 min)===~~
	* Request from Janine

	=== EBC name change (15 min)===		=== EBC name change (15 min)===

Caylie.gnyra at 01:54, 19 February 2014

2014-02-19T01:54:40Z

← Older revision		Revision as of 01:54, 19 February 2014
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	== Welcome to Guests ==		== Welcome to Guests ==
	* Intros		* Intros
	* Location of food, water, washrooms, etc		* Location of food, water, washrooms, etc.

	== Approval of Agenda ==		== Approval of Agenda, Last Month's Minutes, and Reports ==

	~~== Approval of~~ Last Month's Minutes ==

	== Reports ==

	=== Treasurer's Report (5 min)===		=== Treasurer's Report (5 min)===
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	* Phil present to discuss The Spoke:		* Phil present to discuss The Spoke:
	** Creating more community amongst volunteers, creating more connections with agencies and groups (incl. school system), new logos (with head badge)		** Creating more community amongst volunteers, creating more connections with agencies and groups (incl. school system), new logos (with head badge)
	**		** Be Brave Ranch - relationships are getting deeper than just talk about mechanics
			** Looking forward to assessing his own time at The Spoke and what's next - it will organically shift as it needs to.
			*** Ways to integrate more girls? Not many come, even fewer make it all the way through the program - is there an alternative that will engage girls and change the dynamic of The Spoke?
			***Trying to work with more high schools (McNally, Eastglen)- the last few sessions have been mostly junior high

	* <span style="background: yellow;">Motion:</span> To . Motioned by . Seconded by . '''Motion Failed/Carried.'''		* <span style="background: yellow;">Motion:</span> To . Motioned by . Seconded by . '''Motion Failed/Carried.'''

Caylie.gnyra at 01:51, 19 February 2014

2014-02-19T01:51:11Z

Show changes

Caylie.gnyra: /* Treasurer's Report (5 min) */

2014-02-19T01:43:29Z

Treasurer's Report (5 min)

← Older revision		Revision as of 01:43, 19 February 2014
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	=== Treasurer's Report (5 min)===		=== Treasurer's Report (5 min)===
	* [https://docs.google.com/a/edmontonbikes.ca/document/d/1QkFKjdok74CJ-tND7WyxW1-5u4ttswFzXEIk_fcW7Ro/edit January 2014 Financial report] by Bookkeeper		* [https://docs.google.com/a/edmontonbikes.ca/document/d/1QkFKjdok74CJ-tND7WyxW1-5u4ttswFzXEIk_fcW7Ro/edit January 2014 Financial report] by Bookkeeper
	* Discussion notes:
	**
	**

	* <span style="background: yellow;">Motion:</span> To return/approve the January 2014 Financial Report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''
	* <span style="background: lime;">Action Items:</span> '''Name''' will... by (deadline)

	=== Executive Director's Report (10 min)===		=== Executive Director's Report (10 min)===

Caylie.gnyra: /* Reports */

2014-02-19T01:42:58Z

Reports

← Older revision		Revision as of 01:42, 19 February 2014
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	* <span style="background: yellow;">Motion:</span> To approve the [https://docs.google.com/a/edmontonbikes.ca/document/d/1ndZk0RqV85WtBVEDRi3Jid7FsvA0llT1UV4oa6tjZdY/edit Policy Development and Implementation policy] as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''		* <span style="background: yellow;">Motion:</span> To approve the [https://docs.google.com/a/edmontonbikes.ca/document/d/1ndZk0RqV85WtBVEDRi3Jid7FsvA0llT1UV4oa6tjZdY/edit Policy Development and Implementation policy] as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''
	* <span style="background: lime;">Action Items:</span> '''Name''' will... by (deadline)		* <span style="background: lime;">Action Items:</span> '''Name''' will... by (deadline)

			Bernadette moves to adopt agenda, minutes, and 5 reports, Matt seconds. Carried.

	== Current & Completed Business ==		== Current & Completed Business ==