Board Minutes February 2012 - Revision history

Cwc at 05:55, 12 December 2012

2012-12-12T05:55:32Z

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			These minutes were approved in the [[Board Minutes April 2012]].

	== Attendance ==		== Attendance ==
	* Meeting Chair: Adam		* Meeting Chair: Adam

Cwc at 05:54, 12 December 2012

2012-12-12T05:54:46Z

← Older revision		Revision as of 05:54, 12 December 2012
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	== Approval of Agenda ==		== Approval of Agenda ==
	~~Steph, Adam, carried~~		* <span style="background: lightgrey;">Motion:</span> Steph, Adam, carried
	* <span style="background: lightgrey;">Motion:</span>

	== Approval of Last Month's Minutes ==		== Approval of Last Month's Minutes ==
	~~Neil, Alex, carried~~		* <span style="background: lightgrey;">Motion:</span> Neil, Alex, carried
	* <span style="background: lightgrey;">Motion:</span>

	== Date, Location & Food for Next Meeting ==		== Date, Location & Food for Next Meeting ==
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	== Adjournment ==		== Adjournment ==
	* <span style="background: lightgrey;">Motion:</span>		* <span style="background: lightgrey;">Motion to Adjourn:</span> James, passed

	~~Motion to Adjourn~~
	James
	passed

	[[Category:minutes]]		[[Category:minutes]]
	[[Category:2011-2012 Board minutes]]		[[Category:2011-2012 Board minutes]]

Cwc at 08:44, 5 April 2012

2012-04-05T08:44:09Z

← Older revision		Revision as of 08:44, 5 April 2012
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	James		James
	passed		passed

			[[Category:minutes]]
			[[Category:2011-2012 Board minutes]]

Adam.burgess: /* Bikeworks North */

2012-03-07T17:55:22Z

Bikeworks North

← Older revision		Revision as of 17:55, 7 March 2012
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	*(We need an agreement in principle as to what the maximum total budget is for the renos.)		*(We need an agreement in principle as to what the maximum total budget is for the renos.)
	*(We need to hear about the meeting with Shafraaz, which should have happened this morning.)		*(We need to hear about the meeting with Shafraaz, which should have happened this morning.)
	Some things ~~are still~~ not up to code.		Some small things may not be exactly to code.
	*(We need to come to a decision about locks.)		*(We need to come to a decision about locks.)

Christopher corrigan at 05:06, 10 February 2012

2012-02-10T05:06:23Z

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	passed.		passed.

	Motion to go in Camera.		Motion to go in Camera. 21:00

	== In Camera Session ==		== In Camera Session ==

			Motion to go back out of camera. 22:10

			Steph, Micah
			passed


	== Adjournment ==		== Adjournment ==
	* <span style="background: lightgrey;">Motion:</span>		* <span style="background: lightgrey;">Motion:</span>

			Motion to Adjourn
			James
			passed

Christopher corrigan at 04:14, 10 February 2012

2012-02-10T04:14:24Z

← Older revision		Revision as of 04:14, 10 February 2012
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	=== E-mail votes ===		=== E-mail votes ===
	*Advocacy Committee TOR passed		*Advocacy Committee TOR passed
			Duncan, Adam, approved
	*Membership Committee TOR passed		*Membership Committee TOR passed
	Motion Paul, Bernadette 2nd		Motion Paul, Bernadette 2nd

Christopher corrigan at 03:57, 10 February 2012

2012-02-10T03:57:57Z

← Older revision		Revision as of 03:57, 10 February 2012
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	== Date, Location & Food for Next Meeting ==		== Date, Location & Food for Next Meeting ==
	* discussion @ end of meeting		* discussion @ end of meeting
			Thursday March 8th, 6:30 Rm 101 Law Centre, U of A Campus

			Bernadette will return as chair
			Steph will bring food

	== Reports ==		== Reports ==


	=== President's Report ===		=== President's Report ===
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	Electronic swipe card locks vs. Trad lock & key		Electronic swipe card locks vs. Trad lock & key
			-card locks expensive but highly secure

	Alex has provided us with a draft plan for the layout of Bikeworks North.		Alex has provided us with a draft plan for the layout of Bikeworks North.
			-No decision from the board, yet

	The floors, currently bare concrete, will need to be resurfaced, as per the conditions of our lease.		The floors, currently bare concrete, will need to be resurfaced, as per the conditions of our lease.
			-Material?

			Motion for Alex to get a hard quote on the card lock and to proceed with it if can be installed (possibly by volunteer) for under $1750.

			Neil, Steph, approved.
			passed.

			Motion to go in Camera.

	== In Camera Session ==		== In Camera Session ==


	== Adjournment ==		== Adjournment ==
	* <span style="background: lightgrey;">Motion:</span>		* <span style="background: lightgrey;">Motion:</span>

Christopher corrigan at 03:49, 10 February 2012

2012-02-10T03:49:55Z

← Older revision		Revision as of 03:49, 10 February 2012
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	Some things are still not up to code.		Some things are still not up to code.
	*(We need to come to a decision about locks.)		*(We need to come to a decision about locks.)
	~~Key~~ card locks, vs. ~~keys~~
			Electronic swipe card locks vs. Trad lock & key

	Alex has provided us with a draft plan for the layout of Bikeworks North.		Alex has provided us with a draft plan for the layout of Bikeworks North.

			The floors, currently bare concrete, will need to be resurfaced, as per the conditions of our lease.



	== In Camera Session ==		== In Camera Session ==

Christopher corrigan at 03:41, 10 February 2012

2012-02-10T03:41:53Z

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	=== E-mail votes ===		=== E-mail votes ===
	*Advocacy Committee TOR passed		*Advocacy Committee TOR passed
	*Membership Committee TOR passed?
			*Membership Committee TOR passed
			Motion Paul, Bernadette 2nd

	=== Action Items from Last Meeting ===		=== Action Items from Last Meeting ===
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	*the '''Board''' will make adjustments to Neil's policy on bike events		*the '''Board''' will make adjustments to Neil's policy on bike events

			Action: Everyone to look at Board-member 'job' description
			&cycling Events Promotion policy (flawed)

	== New Business ==		== New Business ==

	=== Volunteer to Coordinate the Casino ===		=== Volunteer to Coordinate the Casino ===
	*and maybe document necessary steps for the future?		*and maybe document necessary steps for the future?
			West Edmonton Mall
			-Micah & Bernadette

	=== Position Statement Policy ===		=== Position Statement Policy ===
	*Adam will try to e-mail a draft beforehand.		*Adam will try to e-mail a draft beforehand.

			-Helmet Policy
			-Sidewalk Policy
			-Position Statement Policy

			All need to be approved.

	=== Bikeworks North ===		=== Bikeworks North ===
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	*(We need an agreement in principle as to what the maximum total budget is for the renos.)		*(We need an agreement in principle as to what the maximum total budget is for the renos.)
	*(We need to hear about the meeting with Shafraaz, which should have happened this morning.)		*(We need to hear about the meeting with Shafraaz, which should have happened this morning.)
			Some things are still not up to code.
	*(We need to come to a decision about locks.)		*(We need to come to a decision about locks.)
			Key card locks, vs. keys

			Alex has provided us with a draft plan for the layout of Bikeworks North.

	== In Camera Session ==		== In Camera Session ==

Christopher corrigan: /* Information Management Committee report */

2012-02-10T02:51:51Z

Information Management Committee report

← Older revision		Revision as of 02:51, 10 February 2012
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	**Topics of Focus:		**Topics of Focus:
	***Document where and how data is stored in the organization		***Document where and how data is stored in the organization
			$150 external hard drive purchased for information back-up. Back-up at both locations.

	***Plan data retention and security		***Plan data retention and security
	***Maintenance of EBC's IT infrastructure.		***Maintenance of EBC's IT infrastructure.