Board Minutes December 2021 - Revision history

Sarah.rebryna: /* Membership Drive - Sarah R. (2 min) */

2021-12-07T04:39:15Z

Membership Drive - Sarah R. (2 min)

← Older revision		Revision as of 04:39, 7 December 2021
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	=== Membership Drive - Sarah R. (2 min)===		=== Membership Drive - Sarah R. (2 min)===
			'''THIS HAS BEEN TABLED'''
	* This was never sent out. A new version would need to be developed at this point as the previous version is now out-of-date		* This was never sent out. A new version would need to be developed at this point as the previous version is now out-of-date
	* Would this live with the AOC?		* Would this live with the AOC?
	~~'''THIS HAS BEEN TABLED'''~~

	== New Business ==		== New Business ==

Sarah.rebryna: /* Downtown Shop Mural - Sarah R. (5 min) */

2021-12-07T04:39:01Z

Downtown Shop Mural - Sarah R. (5 min)

← Older revision		Revision as of 04:39, 7 December 2021
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	# Option 2: Various bike sizes		# Option 2: Various bike sizes

	Ask: Please provide your suggestions for three sponsorship tiers to Sarah via email by Dec 8.		'''Ask: Please provide your suggestions for three sponsorship tiers to Sarah via email by Dec 8.
	Sarah will compile and send out suggestions for email vote by Friday, Dec 10		Sarah will compile and send out suggestions for email vote by Friday, Dec 10'''

	=== Membership Drive - Sarah R. (2 min)===		=== Membership Drive - Sarah R. (2 min)===

Sarah.rebryna: /* Executive Director's Report - Mike Züge (10 min) */

2021-12-07T04:38:12Z

Executive Director's Report - Mike Züge (10 min)

← Older revision		Revision as of 04:38, 7 December 2021
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	=== Executive Director's Report - Mike Züge (10 min) ===		=== Executive Director's Report - Mike Züge (10 min) ===
	* [ Executive Director's Report]		* [https://drive.google.com/file/d/1JQsY4XUvi6pwGPedrLTAgt4EKI6qn4jH/view?usp=sharing Executive Director's Report]
	* Addition to written report: Provincial grant is available under the Alberta Civil Society Fund. Deadline for application is 17 Dec 2021.		* Addition to written report: Provincial grant is available under the Alberta Civil Society Fund. Deadline for application is 17 Dec 2021.
	** https://www.alberta.ca/civil-society-fund.aspx		** https://www.alberta.ca/civil-society-fund.aspx

Sarah.rebryna at 04:36, 7 December 2021

2021-12-07T04:36:47Z

← Older revision		Revision as of 04:36, 7 December 2021
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	Michelle will not be able to do 3rd Mondays due to her current rotation. 2nd Monday would for her.		Michelle will not be able to do 3rd Mondays due to her current rotation. 2nd Monday would for her.
	Keith would like to remind everyone that he has an invite extended to Dallas from the City for a presentation about the Bike Plan		Keith would like to remind everyone that he has an invite extended to Dallas from the City for a presentation about the Bike Plan
			* Discussion Notes:
			**The Board has agreed to schedule our next meeting and all subsequent board meetings for the 2021/2022 Board on the second Monday of each month with the exception of dates that fall on a stat holidays.
	~~{{Motion~~
	~~\|motion= Schedule~~ our next meeting and all subsequent board meetings for the 2021/2022 on the second Monday of each month with the exception of dates that fall on a stat ~~holiday~~.
	~~\|first=~~
	~~\|second=~~
	~~\|yes=~~
	~~\|no=~~
	~~\|abstain=~~
	~~\|result=~~
	}}

	* Date: 10 January 2022		* Date: 10 January 2022
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	* Met on Nov 30		* Met on Nov 30
	** Minor updates to the ToR:		** Minor updates to the ToR:
	*** Exec Director will be an welcome guest at Exec Committee. We will continue to share the agenda with Mike Z, with an invite to join as he feels necessary.		*** Exec Director will be a welcome guest at Exec Committee. We will continue to share the agenda with Mike Z, with an invite to join as he feels necessary.
	*** Change the TOR “Handling” of the board-level financials to “Oversee,” as financial matters will be handled by the Financial Committee.		*** Change the TOR “Handling” of the board-level financials to “Oversee,” as financial matters will be handled by the Financial Committee.
	*** Clarification that Member at Large of the Executive does not need to be a member of the Board of Directors, and may be a member of the organization.		*** Clarification that Member at Large of the Executive does not need to be a member of the Board of Directors, and may be a member of the organization.
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	Ask: Please provide your suggestions for three sponsorship tiers to Sarah via email by Dec 8.		Ask: Please provide your suggestions for three sponsorship tiers to Sarah via email by Dec 8.
	Sarah will compile and send out suggestions for email vote by Friday, Dec 10		Sarah will compile and send out suggestions for email vote by Friday, Dec 10

	~~{{Motion~~
	~~\|motion=~~
	~~\|first=~~
	~~\|second=~~
	~~\|yes=~~
	~~\|no=~~
	~~\|abstain=~~
	~~\|result=~~
	}}

	=== Membership Drive - Sarah R. (2 min)===		=== Membership Drive - Sarah R. (2 min)===
	* This was never sent out. A new version would need to be developed at this point as the previous version is now out-of-date		* This was never sent out. A new version would need to be developed at this point as the previous version is now out-of-date
	* Would this live with the AOC?		* Would this live with the AOC?
			'''THIS HAS BEEN TABLED'''

	== New Business ==		== New Business ==
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	{{Motion		{{Motion
	\|motion= To update all financial accounts with new account access permissions from Sarah Rebryna, Matthew Hoyt, Roy Coulthard, and Chris Chan, to Sarah Rebryna, Roy Coulthard, Byron Vass, and Mike ~~Zeuge~~ for reporting and accounting purposes		\|motion= To update all financial accounts with new account access permissions from Sarah Rebryna, Matthew Hoyt, Roy Coulthard, and Chris Chan, to Sarah Rebryna, Roy Coulthard, Byron Vass, and Mike Zuege for reporting and accounting purposes
	\|first= Matt		\|first= Matt
	\|second= Byron		\|second= Byron
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	=== Meeting Etiquette - Sarah R. (2 min)===		=== Meeting Etiquette - Sarah R. (2 min)===
	Tabled to next meeting		'''Tabled to next meeting'''
	* [https://drive.google.com/file/d/1jvPhnjBZZX1Yf39HkJsYk5dB3hIqGjli/view?usp=sharing Rusty’s Rules]		* [https://drive.google.com/file/d/1jvPhnjBZZX1Yf39HkJsYk5dB3hIqGjli/view?usp=sharing Rusty’s Rules]
	* Rotating Chair? - vote		* Rotating Chair? - vote

	=== Google Drive Updates - Sarah R. (2 min)===		=== Google Drive Updates - Sarah R. (2 min)===
	Tabled to next meeting		'''Tabled to next meeting'''
	*Shared Calendars		*Shared Calendars
	** [https://calendar.google.com/calendar/embed?src=gihi04b46h52359ftktgkt5qho@group.calendar.google.com&ctz=America/Edmonton Bike Edmonton Events]		** [https://calendar.google.com/calendar/embed?src=gihi04b46h52359ftktgkt5qho@group.calendar.google.com&ctz=America/Edmonton Bike Edmonton Events]
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	{{Motion		{{Motion
	\|motion=To move <i>in camera</i>.		\|motion=To move <i>in camera</i>.
	\|first=		\|first= Mike
	\|second=		\|second= Matt
	\|yes=		\|yes= 10
	\|no=		\|no= 0
	\|abstain=		\|abstain= 0
	\|result=		\|result= Carried
	}}		}}

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	{{Motion		{{Motion
	\|motion=To move <i>out of camera</i> discussion.		\|motion=To move <i>out of camera</i> discussion.
	\|first=		\|first= Matt
	\|second=		\|second= Mike
	\|yes=		\|yes= 10
	\|no=		\|no= 0
	\|abstain=		\|abstain= 0
	\|result=		\|result= Carried
	}}		}}

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	== Adjournment ==		== Adjournment ==
	Meeting adjourned by at pm		Meeting adjourned by Sarah at 9:28pm


	[[Category:minutes]]		[[Category:minutes]]
	[[Category:2020-2021 Board minutes]]		[[Category:2020-2021 Board minutes]]

Andi.eng: /* New Business */

2021-12-07T04:28:17Z

New Business

← Older revision		Revision as of 04:28, 7 December 2021
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	=== Meeting Etiquette - Sarah R. (2 min)===		=== Meeting Etiquette - Sarah R. (2 min)===
			Tabled to next meeting
	* [https://drive.google.com/file/d/1jvPhnjBZZX1Yf39HkJsYk5dB3hIqGjli/view?usp=sharing Rusty’s Rules]		* [https://drive.google.com/file/d/1jvPhnjBZZX1Yf39HkJsYk5dB3hIqGjli/view?usp=sharing Rusty’s Rules]
	* Rotating Chair? - vote		* Rotating Chair? - vote

	=== Google Drive Updates - Sarah R. (2 min)===		=== Google Drive Updates - Sarah R. (2 min)===
			Tabled to next meeting
	*Shared Calendars		*Shared Calendars
	** [https://calendar.google.com/calendar/embed?src=gihi04b46h52359ftktgkt5qho@group.calendar.google.com&ctz=America/Edmonton Bike Edmonton Events]		** [https://calendar.google.com/calendar/embed?src=gihi04b46h52359ftktgkt5qho@group.calendar.google.com&ctz=America/Edmonton Bike Edmonton Events]
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	* Ron has suggested some discussion around the hours of operations of our shops		* Ron has suggested some discussion around the hours of operations of our shops
	* Ron has asked whether we have a Bike Edmonton Vaccine Passport Policy		* Ron has asked whether we have a Bike Edmonton Vaccine Passport Policy
			** At this time we are operating within the capacity rules as an operating business. In situations in which we are above that capacity (for workshops), we are using the RAP.

	{{Motion		{{Motion

Andi.eng: /* Downtown Shop Mural - Sarah R. (5 min) */

2021-12-07T04:16:42Z

Downtown Shop Mural - Sarah R. (5 min)

← Older revision		Revision as of 04:16, 7 December 2021
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	=== Downtown Shop Mural - Sarah R. (5 min) ===		=== Downtown Shop Mural - Sarah R. (5 min) ===
	* [https://docs.google.com/document/d/1AHzwaZV71rBIPE9EVtkFzmHrLokdf77EgJSecbLMMfY/edit?usp=sharing Mural Fundraiser]		* [https://docs.google.com/document/d/1AHzwaZV71rBIPE9EVtkFzmHrLokdf77EgJSecbLMMfY/edit?usp=sharing Mural Fundraiser]
	* The Executive Committee asked Sarah to provide a few different options to have the Board vote on:		* The Executive Committee asked Sarah to provide a few different options to have the Board vote on for sponsorship:
	# Option 1		# Option 1: Silver, Gold, Platinum
	# Option 2		# Option 2: Various bike sizes

			Ask: Please provide your suggestions for three sponsorship tiers to Sarah via email by Dec 8.
			Sarah will compile and send out suggestions for email vote by Friday, Dec 10

	{{Motion		{{Motion

Andi.eng: /* Update Access Permissions for Financial Accounts - Sarah R. (2 min) */

2021-12-07T04:10:01Z

Update Access Permissions for Financial Accounts - Sarah R. (2 min)

← Older revision		Revision as of 04:10, 7 December 2021
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	{{Motion		{{Motion
	\|motion= To update all financial accounts with new account access permissions from Sarah Rebryna, Matthew Hoyt, Roy Coulthard, and Chris Chan, to Sarah Rebryna, Roy Coulthard, Byron Vass, and Mike Zeuge for reporting and accounting purposes		\|motion= To update all financial accounts with new account access permissions from Sarah Rebryna, Matthew Hoyt, Roy Coulthard, and Chris Chan, to Sarah Rebryna, Roy Coulthard, Byron Vass, and Mike Zeuge for reporting and accounting purposes
	\|first=		\|first= Matt
	\|second=		\|second= Byron
	\|yes=		\|yes= 11
	\|no=		\|no= 0
	\|abstain=		\|abstain= 0
	\|result=		\|result= Carried
	}}		}}

Andi.eng: /* Update Access Permissions for Financial Accounts - Sarah R. (2 min) */

2021-12-07T04:09:25Z

Update Access Permissions for Financial Accounts - Sarah R. (2 min)

← Older revision		Revision as of 04:09, 7 December 2021
Line 249:		Line 249:
	Bike Edmonton's financial accounts are accessible through various online accounts. Some of these accounts provide direct access to Bike Edmonton's funds while others simply provide <i>view-only</i> access. It is up to this Board to determine who shall have access permissions for both Bike Edmonton's direct access and view-only financial accounts		Bike Edmonton's financial accounts are accessible through various online accounts. Some of these accounts provide direct access to Bike Edmonton's funds while others simply provide <i>view-only</i> access. It is up to this Board to determine who shall have access permissions for both Bike Edmonton's direct access and view-only financial accounts

	For clarification: expenditures continue to require approval from 2 of the three ~~aforementioned~~ signing authorities.		For clarification: expenditures and movement of financial resources will continue to require approval from two of the three above-mentioned signing authorities.
	The purpose of this motion is to grant access to download statements.		The purpose of this motion is to grant access to all account logins and download statements: Servus bank accounts; Servus credit cards; Quikbooks; CAFT e-transfers;

	{{Motion		{{Motion

Andi.eng: /* Update Access Permissions for Financial Accounts - Sarah R. (2 min) */

2021-12-07T04:07:13Z

Update Access Permissions for Financial Accounts - Sarah R. (2 min)

← Older revision		Revision as of 04:07, 7 December 2021
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	=== Update Access Permissions for Financial Accounts - Sarah R. (2 min)===		=== Update Access Permissions for Financial Accounts - Sarah R. (2 min)===
	Bike Edmonton's financial accounts are accessible through various online accounts. Some of these accounts provide direct access to Bike Edmonton's funds while others simply provide <i>view-only</i> access. It is up to this Board to determine who shall have access permissions for both Bike Edmonton's direct access and view-only financial accounts		Bike Edmonton's financial accounts are accessible through various online accounts. Some of these accounts provide direct access to Bike Edmonton's funds while others simply provide <i>view-only</i> access. It is up to this Board to determine who shall have access permissions for both Bike Edmonton's direct access and view-only financial accounts

			For clarification: expenditures continue to require approval from 2 of the three aforementioned signing authorities.
			The purpose of this motion is to grant access to download statements.

	{{Motion		{{Motion

Andi.eng: /* Update Access Permissions for Financial Accounts - Sarah R. (2 min) */

2021-12-07T04:01:06Z

Update Access Permissions for Financial Accounts - Sarah R. (2 min)

← Older revision		Revision as of 04:01, 7 December 2021
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	{{Motion		{{Motion
	\|motion= To update all financial accounts with new account access permissions from Sarah Rebryna, Matthew Hoyt, Roy Coulthard, and Chris Chan, to Sarah Rebryna, Roy Coulthard, Byron ~~Voss~~, and Mike Zeuge		\|motion= To update all financial accounts with new account access permissions from Sarah Rebryna, Matthew Hoyt, Roy Coulthard, and Chris Chan, to Sarah Rebryna, Roy Coulthard, Byron Vass, and Mike Zeuge for reporting and accounting purposes
	\|first=		\|first=
	\|second=		\|second=