Board Minutes December 2019 - Revision history

Jasmine.farahbakhsh: /* Adjournment */

2019-12-10T04:07:22Z

Adjournment

← Older revision		Revision as of 04:07, 10 December 2019
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	{{Motion		{{Motion
	\|motion=To adjourn the board meeting.		\|motion=To adjourn the board meeting.
	\|first=		\|first=Jeremy
	\|second=		\|second=
	\|yes=		\|yes=

Jasmine.farahbakhsh: /* In Camera: */

2019-12-10T04:07:06Z

In Camera:

← Older revision		Revision as of 04:07, 10 December 2019
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	{{Motion		{{Motion
	\|motion=To go in camera		\|motion=To go in camera
	\|first=		\|first=Talha
	\|second=		\|second=Matt
	\|yes=		\|yes=7
	\|no=		\|no=0
	\|abstain=		\|abstain=0
	\|result=		\|result=
	}}		}}
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	{{Motion		{{Motion
	\|motion=To go out of camera		\|motion=To go out of camera
	\|first=		\|first=Jasmine
	\|second=		\|second=Sarah
	\|yes=		\|yes=7
	\|no=		\|no=0
	\|abstain=		\|abstain=0
	\|result=		\|result=
	}}		}}

Jasmine.farahbakhsh at 03:40, 10 December 2019

2019-12-10T03:40:01Z

← Older revision		Revision as of 03:40, 10 December 2019
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	'''''These minutes are ~~not yet~~ approved~~. They are scheduled for review and approval at the upcoming board meeting~~.'''''		'''''These minutes are approved.'''''

	== Bike Edmonton Board Meeting Minutes for December 2019 ==		== Bike Edmonton Board Meeting Minutes for December 2019 ==

Jasmine.farahbakhsh: /* Logistics for Next Meeting */

2019-12-10T03:26:00Z

Logistics for Next Meeting

← Older revision		Revision as of 03:26, 10 December 2019
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	== Logistics for Next Meeting ==		== Logistics for Next Meeting ==
	* Date: January 14, 2020		* Date: January 13, 2020
	* Location:		* Location:
	* Chair: Mike S.		* Chair: Mike S.

Jasmine.farahbakhsh: /* Board Meeting Location - All (10 min) */

2019-12-10T03:24:48Z

Board Meeting Location - All (10 min)

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	=== Board Meeting Location - All (10 min) ===		=== Board Meeting Location - All (10 min) ===
			* ECHA Boardroom
			** Has a computer and projector
			** No cost to booking
			* SUB Classroom
			** Same size as the retreat space
			** No cost to booking
			** Has technology
			* Stanley Milner Library
			** Scheduled to open in February
			** Uncertain about fees
			* Strathcona Community League
			** $110/month to rent that space (on the first Monday of the month)
			** Could exchange some Bike Edmonton services to get a discount on the space
			** Have a projector and screen
			* Old Strathcona Library/MEC
			** Have meeting spaces that we can rent free until 9PM
			** Concern about bike safety at the library

	=== Schedule a time to meet with your committees - ALL BOARD (10 min) ===		=== Schedule a time to meet with your committees - ALL BOARD (10 min) ===

Jasmine.farahbakhsh: /* Exec-staff meeting update - Jeremy (10 min) */

2019-12-10T03:14:44Z

Exec-staff meeting update - Jeremy (10 min)

← Older revision		Revision as of 03:14, 10 December 2019
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	=== Exec-staff meeting update - Jeremy (10 min) ===		=== Exec-staff meeting update - Jeremy (10 min) ===
	* Staff have offered to meet with President, Vice President, and former Vice President to discuss how the staff and board can facilitate better communications.		* Staff have offered to meet with President, Vice President, and former Vice President to discuss how the staff and board can facilitate better communications.
			* If board has ideas of how the board and staff can work more synergistically, email Jeremy.
			* Jeremy to schedule meeting with staff.

	=== Board Volunteer Hour Tracking - Jasmine (10 min) ===		=== Board Volunteer Hour Tracking - Jasmine (10 min) ===

Jasmine.farahbakhsh: /* Exec-staff meeting update - Jeremy (10 min) */

2019-12-10T03:12:56Z

Exec-staff meeting update - Jeremy (10 min)

← Older revision		Revision as of 03:12, 10 December 2019
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	=== Exec-staff meeting update - Jeremy (10 min) ===		=== Exec-staff meeting update - Jeremy (10 min) ===
			* Staff have offered to meet with President, Vice President, and former Vice President to discuss how the staff and board can facilitate better communications.

	=== Board Volunteer Hour Tracking - Jasmine (10 min) ===		=== Board Volunteer Hour Tracking - Jasmine (10 min) ===

Jasmine.farahbakhsh: /* Payroll/ Bookkeeper Update - Jeremy (10 min) */

2019-12-10T03:11:57Z

Payroll/ Bookkeeper Update - Jeremy (10 min)

← Older revision		Revision as of 03:11, 10 December 2019
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	=== Payroll/ Bookkeeper Update - Jeremy (10 min) ===		=== Payroll/ Bookkeeper Update - Jeremy (10 min) ===
			* Moving to Quickbooks, as recommended by bookkeeper
			* Need to submit paperwork to get the accounts set up

	=== Exec-staff meeting update - Jeremy (10 min) ===		=== Exec-staff meeting update - Jeremy (10 min) ===

Jasmine.farahbakhsh: /* North Shop Lease negotiations - Jeremy (20 min) */

2019-12-10T03:09:27Z

North Shop Lease negotiations - Jeremy (20 min)

← Older revision		Revision as of 03:09, 10 December 2019
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	** Kickstarter could be enacted, as it was for the south shop move		** Kickstarter could be enacted, as it was for the south shop move
	** The current area has some safety concerns (perceived and actual), so that could be a benefit to a move		** The current area has some safety concerns (perceived and actual), so that could be a benefit to a move
			** High vacancy rate, so would make it a better time to move
			* General consensus: We'll seriously look for an alternative north shop, but would extend for a year if nothing comes through.
			** Matt will check in with realtor

	=== Payroll/ Bookkeeper Update - Jeremy (10 min) ===		=== Payroll/ Bookkeeper Update - Jeremy (10 min) ===

Jasmine.farahbakhsh: /* North Shop Lease negotiations - Jeremy (20 min) */

2019-12-10T03:05:32Z

North Shop Lease negotiations - Jeremy (20 min)

← Older revision		Revision as of 03:05, 10 December 2019
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	* Tech support for Bike Edmonton accounts - Sarah has the power to help with this		* Tech support for Bike Edmonton accounts - Sarah has the power to help with this

	=== North Shop Lease negotiations - ~~Mike S.~~ (20 min) ===		=== North Shop Lease negotiations - Jeremy (20 min) ===
	* North Shop lease expires in February 2020 (we went for a shorter term to explore other options)		* North Shop lease expires in February 2020 (we went for a shorter term to explore other options)
	* Proposal is to renew the north shop lease - approx. $13/sq. foot		* Ideas re: Renewing Lease
	* There has been a lot of investment into the North Shop - indoor renovations (portable), awning, fence to the scrap yard		** If we were to renew, should be for 1 or 2 years
	* Current location is working well, though if we did want to move, the indoor renovations are portable, and there were minimal outdoor upgrades.		** Proposal is to renew the north shop lease - approx. $13/sq. foot
	* Lease rates are down, so there could be room to negotiate our rates down.		** Lease rates are down, so there could be room to negotiate our rates down.
	* If we are to consider a new place, we would need to decide soon, given upcoming end to the lease		** There has been a lot of investment into the North Shop - indoor renovations (portable), awning, fence to the scrap yard
			** Would the move be supported by membership?
			* Ideas re: Moving
			** Current location is working well, though if we did want to move, the indoor renovations are portable, and there were minimal outdoor upgrades.
	** Ideal for it to be near bike infrastructure		** Ideal for it to be near bike infrastructure
	** ~~Would~~ the move be ~~supported by membership?~~		** If we are to consider a new place, we would need to decide soon, given upcoming end to the lease
			** A more central north shop could have a greater volunteer pool, possibly more parking, proximity to public transit.
			** Kickstarter could be enacted, as it was for the south shop move
			** The current area has some safety concerns (perceived and actual), so that could be a benefit to a move

	=== Payroll/ Bookkeeper Update - Jeremy (10 min) ===		=== Payroll/ Bookkeeper Update - Jeremy (10 min) ===