Board Minutes December 2017 - Revision history

Cwc: /* Adjournment */

2018-01-05T06:56:38Z

Adjournment

← Older revision		Revision as of 06:56, 5 January 2018
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	\|motion=To adjourn the meeting at 11:06 pm.		\|motion=To adjourn the meeting at 11:06 pm.
	\|first=Jonathon		\|first=Jonathon
			\|second=
			\|yes=
			\|no=
			\|abstain=
	\|result=Carried		\|result=Carried
	}}		}}

Geoffrey.Hansen: /* Adjournment */

2017-12-10T18:06:57Z

Adjournment

← Older revision		Revision as of 18:06, 10 December 2017
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	== Adjournment ==		== Adjournment ==
	{{Motion		{{Motion
	\|motion=To adjourn the meeting at ~~__pm~~.		\|motion=To adjourn the meeting at 11:06 pm.
	\|first=		\|first=Jonathon
	~~\|second=~~		\|result=Carried
	~~\|yes=~~
	~~\|no=~~
	~~\|abstain=~~
	\|result=
	}}		}}

	[[Category:minutes]]		[[Category:minutes]]
	[[Category:2017-2018 Board minutes]]		[[Category:2017-2018 Board minutes]]

Geoffrey.Hansen: /* New Business */

2017-12-10T18:06:11Z

New Business

← Older revision		Revision as of 18:06, 10 December 2017
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	** Friday/weekends not seen to be an option		** Friday/weekends not seen to be an option
	** Decided on 2nd monday of the month		** Decided on 2nd monday of the month

	~~=== New Business Item 2 (__ min)===~~
	*
	* Discussion notes:
	**
	**



	== Adjournment ==		== Adjournment ==

Geoffrey.Hansen: /* Future meeting dates (15 min) */

2017-12-10T18:05:19Z

Future meeting dates (15 min)

← Older revision		Revision as of 18:05, 10 December 2017
Line 101:		Line 101:

	=== Future meeting dates (15 min) ===		=== Future meeting dates (15 min) ===
	*
	* Discussion notes:		* Discussion notes:
	** Two people can't do Wednesdays		** Two people can't do Wednesdays

Geoffrey.Hansen: /* Attendance */

2017-12-10T18:03:24Z

Attendance

← Older revision		Revision as of 18:03, 10 December 2017
Line 13:		Line 13:
	* Meeting Chair: Jonathon		* Meeting Chair: Jonathon
	* Minute-taker: Geoff		* Minute-taker: Geoff
	* Food by:		* Food by: Geoff
	* Board attendance:		* Board attendance:
	Ali Charkeih,		Ali Charkeih,
Line 27:		Line 27:
	Nancy Milakovic		Nancy Milakovic
	* Staff attendance: None		* Staff attendance: None
	* Regrets:		* Regrets: none
	* Absent:		* Absent: none
	* Guests:		* Guests: none

	== Call to Order ==		== Call to Order ==

Geoffrey.Hansen at 18:01, 10 December 2017

2017-12-10T18:01:58Z

← Older revision		Revision as of 18:01, 10 December 2017
Line 35:		Line 35:

	== Logistics for Next Meeting ==		== Logistics for Next Meeting ==
	* Date:		* Date: Monday, Jan 8th
	* Location:		* Location: TBD
	* Chair:		* Chair: TBD
	* Minute-taker:		* Minute-taker: TBD
	* Food by:		* Food by: TBD

	== Approval of Agenda (5 min) ==		== Approval of Agenda (5 min) ==
Line 58:		Line 58:
	* To recognize the selection and appointment of EBC executive officers		* To recognize the selection and appointment of EBC executive officers
	* Discussion notes:		* Discussion notes:
	** VP - Nancy acclaimed		** VP - Nancy Milakovic acclaimed
	** President - Jeremy acclaimed		** President - Jeremy Shepherd acclaimed
	** Secretary - Jasmine acclaimed		** Secretary - Jasmine Farahbakhsh acclaimed
	** Treasurer - Ali acclaimed		** Treasurer - Ali Charkeih acclaimed

	{{Motion		{{Motion
	\|motion= To appoint Jasmine as Secretary, as Jeremy President, as ~~Ali~~ Treasurer and as Vice-President		\|motion= To appoint Jasmine Farahbakhsh as Secretary, as Jeremy Shepherd President, Ali Charkeih as Treasurer and as Vice-President
	\|first= Geoff		\|first= Geoff
	\|second= Michael C		\|second= Michael C
Line 87:		Line 87:

	{{Motion		{{Motion
	\|motion= To appoint Jeremy (President), Nancy (VP), Jasmine (Secretary), Ali (Treasurer) as signing authorities for all 3 of EBC's Servus Bank accounts (EBC General; EBC Casino; You Can Ride 2) and electronic payments processed through CAFT system. Two signatures/approvals are required. All should have On-line banking access; Ali is designated the On-line Banking administrator.		\|motion= To appoint Jeremy Shepherd (President), Nancy Milakovic (VP), Jasmine Farahbakhsh (Secretary), Ali Charkeih (Treasurer) as signing authorities for all 3 of EBC's Servus Bank accounts (EBC General; EBC Casino; You Can Ride 2) and electronic payments processed through CAFT system. Two signatures/approvals are required. All should have On-line banking access; Ali Charkeih is designated the On-line Banking administrator. To remove Yitong Martindale, former bookkeeper, Geoff Hansen, former Treasurer, Derek Pluim, former secretary and Jonathan Woelber, former President from all EBC Servus accounts, On-Line banking access and CAFT access and appoint Neil Carey as Bookkeeper with On-Line Banking access and access to input EBC transactions into the CAFT payment system. Neil Carey has input authority only; no authority to approve transactions.
	To remove Yitong Martindale, former bookkeeper, Geoff Hansen, former Treasurer, Derek Pluim, former secretary and Jonathan Woelber, former President from all EBC Servus accounts, On-Line banking access and CAFT access and appoint Neil Carey as Bookkeeper with On-Line Banking access and access to input EBC transactions into the CAFT payment system. Neil Carey has input authority only; no authority to approve transactions.
	\|first= Geoff		\|first= Geoff
	\|second= Jasmine		\|second= Jasmine
Line 101:		Line 100:
	== New Business ==		== New Business ==

	=== ~~New Business Item 1~~ (__ min)===		=== Future meeting dates (15 min) ===
	*		*
	* Discussion notes:		* Discussion notes:
	**		** Two people can't do Wednesdays
	**		** Two people can't do Tue/Thu
			** One person can't attend Mondays, until April or May
	~~{{Motion~~		** Friday/weekends not seen to be an option
	~~\|motion=~~		** Decided on 2nd monday of the month
	~~\|first=~~
	~~\|second=~~
	~~\|yes=~~
	~~\|no=~~
	~~\|abstain=~~
	~~\|result=~~
	}}
	* ~~<span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).~~

	=== New Business Item 2 (__ min)===		=== New Business Item 2 (__ min)===

Geoffrey.Hansen: /* Attendance */

2017-12-10T17:49:35Z

Attendance

← Older revision		Revision as of 17:49, 10 December 2017
Line 15:		Line 15:
	* Food by:		* Food by:
	* Board attendance:		* Board attendance:
	Ali Charkeih		Ali Charkeih,
	Geoff Hansen		Geoff Hansen,
	Helen Frost		Helen Frost,
	Jasmine Farahbakhsh		Jasmine Farahbakhsh,
	Jeremy Shepherd		Jeremy Shepherd,
	Jonathan Woelber		Jonathan Woelber,
	Kabir Nadkarni		Kabir Nadkarni,
	Michael Cenkner		Michael Cenkner,
	Mike Pybus		Mike Pybus,
	Mike Sacha		Mike Sacha,
	Nancy Milakovic		Nancy Milakovic
	* Staff attendance: None		* Staff attendance: None

Geoffrey.Hansen: /* Attendance */

2017-12-10T17:49:06Z

Attendance

← Older revision		Revision as of 17:49, 10 December 2017
Line 14:		Line 14:
	* Minute-taker: Geoff		* Minute-taker: Geoff
	* Food by:		* Food by:
	* Board attendance: ~~Jon, Nancy,~~ Geoff, Jasmine, Jeremy, Mike~~, Michael, Ali,~~		* Board attendance:
			Ali Charkeih
			Geoff Hansen
			Helen Frost
			Jasmine Farahbakhsh
			Jeremy Shepherd
			Jonathan Woelber
			Kabir Nadkarni
			Michael Cenkner
			Mike Pybus
			Mike Sacha
			Nancy Milakovic
	* Staff attendance: None		* Staff attendance: None
	* Regrets:		* Regrets:

Geoffrey.Hansen: /* Business Item 2 Change of Bank Signing Authorizations Jonathan (10 min) */

2017-12-10T17:46:34Z

Business Item 2 Change of Bank Signing Authorizations Jonathan (10 min)

← Older revision		Revision as of 17:46, 10 December 2017
Line 67:		Line 67:

	* Discussion notes:		* Discussion notes:
	**		** Two ways of paying funds - EFT (CAFT sys, and writing cheques
	**		** Treasurer will be responsible for writing cheques and recording them
			** Jonathon has been processing EFT, and one of the signing authorities
			** Neil will start processing EFT, but is not a signing authority, and two signing officers need to approve the file in order to be release, by about 2:15 or 2:30 on the day it was set up
			** Signing authorities should be reviewing the payments, to be comfortable that all payments are legitimate
			** If the expense payment is to one of the signing authorities, that person cannot authorize payments to themselves


	{{Motion		{{Motion
	\|motion= To appoint (President), (VP), (Secretary), (Treasurer) as signing authorities for all 3 of EBC's Servus Bank accounts (EBC General; EBC Casino; You Can Ride 2) and electronic payments processed through CAFT system. Two signatures/approvals are required. All should have On-line banking access; is designated the On-line Banking administrator.		\|motion= To appoint Jeremy (President), Nancy (VP), Jasmine (Secretary), Ali (Treasurer) as signing authorities for all 3 of EBC's Servus Bank accounts (EBC General; EBC Casino; You Can Ride 2) and electronic payments processed through CAFT system. Two signatures/approvals are required. All should have On-line banking access; Ali is designated the On-line Banking administrator.
	To remove Yitong Martindale, former bookkeeper, Geoff Hansen, former Treasurer, Derek Pluim, former secretary and Jonathan Woelber, former President from all EBC Servus accounts, On-Line banking access and CAFT access and appoint Neil Carey as Bookkeeper with On-Line Banking access and access to input EBC transactions into the CAFT payment system. Neil Carey has input authority only; no authority to approve transactions.		To remove Yitong Martindale, former bookkeeper, Geoff Hansen, former Treasurer, Derek Pluim, former secretary and Jonathan Woelber, former President from all EBC Servus accounts, On-Line banking access and CAFT access and appoint Neil Carey as Bookkeeper with On-Line Banking access and access to input EBC transactions into the CAFT payment system. Neil Carey has input authority only; no authority to approve transactions.
	\|first=		\|first= Geoff
	\|second=		\|second= Jasmine
	\|yes=		\|yes= 10
	\|no=		\|no= 0
	\|abstain=		\|abstain= 0
	\|result=		\|result=Passed
	}}		}}

Geoffrey.Hansen: /* Business Item 1 EBC new Executive Jonathan (10 min) */

2017-12-10T17:32:21Z

Business Item 1 EBC new Executive Jonathan (10 min)

← Older revision		Revision as of 17:32, 10 December 2017
Line 61:		Line 61:
	\|result=Passed		\|result=Passed
	}}		}}

	* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).

	=== Business Item 2 Change of Bank Signing Authorizations Jonathan (10 min)===		=== Business Item 2 Change of Bank Signing Authorizations Jonathan (10 min)===