Board Minutes December 2010 - Revision history

Cwc: /* Treasurer */

2011-03-26T07:27:54Z

Treasurer

← Older revision		Revision as of 07:27, 26 March 2011
Line 68:		Line 68:
	=== President ===		=== President ===
	=== Treasurer ===		=== Treasurer ===
			* [[Media:EBC_Financial_Report_-_December_2010.xls]]

	=== Executive Director ===		=== Executive Director ===
	* Submitted over email; Anna not present at meeting		* Submitted over email; Anna not present at meeting

Cwc at 05:14, 22 February 2011

2011-02-22T05:14:57Z

← Older revision		Revision as of 05:14, 22 February 2011
Line 129:		Line 129:

	==End of Meeting==		==End of Meeting==

			[[Category:minutes]]
			[[Category:2010-2011 Board minutes]]

Cwc: /* Business */

2011-01-26T04:06:50Z

Business

Cwc: /* Rental program */

2011-01-26T04:06:03Z

Rental program

← Older revision		Revision as of 04:06, 26 January 2011
Line 17:		Line 17:
	=== Rental program ===		=== Rental program ===
	* ACTION: Alex: rental program credit card deposits need to be checked through EGS—check if EGS is ok with this and make sure this is written the contract.		* ACTION: Alex: rental program credit card deposits need to be checked through EGS—check if EGS is ok with this and make sure this is written the contract.
	** Done-EGS is happy to help		** Done -- EGS is happy to help

	* ACTION: Rent to minors? We may need additional insurance to rent to minors. Parent must sign? Parent rents it, operated by parent, teen or kid? Chris sent Keith the insurance company contact info; Keith ask insurance company what they would cover.		* ACTION: Rent to minors? We may need additional insurance to rent to minors. Parent must sign? Parent rents it, operated by parent, teen or kid? Chris sent Keith the insurance company contact info; Keith ask insurance company what they would cover.

Cwc: /* Action Items from Last Meeting */

2011-01-26T04:05:44Z

Action Items from Last Meeting

← Older revision		Revision as of 04:05, 26 January 2011
Line 5:		Line 5:

	=== ABA Membership ===		=== ABA Membership ===
	# ACTION: Anna will send ABA contact info to Steph. Steph will contact ABA.		* ACTION: Anna will send ABA contact info to Steph. Steph will contact ABA.

	=== Volunteer Policy Manual ===		=== Volunteer Policy Manual ===
	# ACTION: Keith will go over with Alex to complete.		* ACTION: Keith will go over with Alex to complete.
	## Done		** Done
	# ACTION: All board committee chairs to look over the policy manual with an eye for their committee. Send to Alex by Dec 22. Alex to have complete manual for approval at January Board meeting (Jan 19, 2011).		* ACTION: All board committee chairs to look over the policy manual with an eye for their committee. Send to Alex by Dec 22. Alex to have complete manual for approval at January Board meeting (Jan 19, 2011).

	=== Board retreat ===		=== Board retreat ===
	# ACTION: Mission needs to be formally written up. Sub-committee to do this by Dec 15: Steph, Alex C, Chris.		* ACTION: Mission needs to be formally written up. Sub-committee to do this by Dec 15: Steph, Alex C, Chris.

	=== Rental program ===		=== Rental program ===
	# ACTION: Alex: rental program credit card deposits need to be checked through EGS—check if EGS is ok with this and make sure this is written the contract.		* ACTION: Alex: rental program credit card deposits need to be checked through EGS—check if EGS is ok with this and make sure this is written the contract.
	## Done-EGS is happy to help		** Done-EGS is happy to help

	# ACTION: Rent to minors? We may need additional insurance to rent to minors. Parent must sign? Parent rents it, operated by parent, teen or kid? Chris sent Keith the insurance company contact info; Keith ask insurance company what they would cover.		* ACTION: Rent to minors? We may need additional insurance to rent to minors. Parent must sign? Parent rents it, operated by parent, teen or kid? Chris sent Keith the insurance company contact info; Keith ask insurance company what they would cover.
	# ACTION: Derek to send MEC a report to update on rental program grant.		* ACTION: Derek to send MEC a report to update on rental program grant.
	# ACTION: We want EBC stickers on all bikes sold from BikeWorks, like we used to do. Alex to get quotes for this (to be approved).		* ACTION: We want EBC stickers on all bikes sold from BikeWorks, like we used to do. Alex to get quotes for this (to be approved).
	## Done		** Done
	# ACTION: Alex will look in MEC grant for the amount that we specified for branding stickers.		* ACTION: Alex will look in MEC grant for the amount that we specified for branding stickers.
	## Done		** Done
	# ACTION: Bike storage under a tarp outside. Alex to get volunteers to install tarp.		* ACTION: Bike storage under a tarp outside. Alex to get volunteers to install tarp.
	## Done -- (by volunteers?)		** Done -- (by volunteers?)

	=== Treasurer ===		=== Treasurer ===
	# ACTION: Neil to send report to Anna.		* ACTION: Neil to send report to Anna.

	=== Ghost bike ===		=== Ghost bike ===
	# ACTION: Chris to ask Michael not to send messages from public. We still appreciate that he coordinates media and replies to them.		* ACTION: Chris to ask Michael not to send messages from public. We still appreciate that he coordinates media and replies to them.
	## Done		** Done
	# ACTION: Anna to write a more detailed webpage about ghost bikes. Get Michael's press release to update if necessary.		* ACTION: Anna to write a more detailed webpage about ghost bikes. Get Michael's press release to update if necessary.
	# ACTION: Chris will write an email to the woman who emailed her concern to us saying we will go reassess the location of the ghost bike. Keith will go look at it.		* ACTION: Chris will write an email to the woman who emailed her concern to us saying we will go reassess the location of the ghost bike. Keith will go look at it.
	## Done		** Done

	=== E-mail ===		=== E-mail ===
	# ACTION: Chris will email info@ recipients to inform of new policy.		* ACTION: Chris will email info@ recipients to inform of new policy.
	## Done		** Done
	# ACTION: Derek will add outgoing communication policy in wiki before Dec 15.		* ACTION: Derek will add outgoing communication policy in wiki before Dec 15.

	=== Time sheets ===		=== Time sheets ===
	# ACTION: Neil to reformat the timesheet to reflect the stuff in David's timesheet template for Dec 15.		* ACTION: Neil to reformat the timesheet to reflect the stuff in David's timesheet template for Dec 15.

	=== Policies ===		=== Policies ===
	# ACTION: Derek reviewing policies on wiki (ongoing).		* ACTION: Derek reviewing policies on wiki (ongoing).

	=== Committees ===		=== Committees ===
	# ACTION: David to send the TOR template by Nov 26. - Done but late		* ACTION: David to send the TOR template by Nov 26. - Done but late
	# ACTION: All committees to write up their own Terms Of Reference (1-2 pg) before next Board Meeting, Dec 15		* ACTION: All committees to write up their own Terms Of Reference (1-2 pg) before next Board Meeting, Dec 15

	= EBC Board Meeting Agenda for December 15, 2010 =		= EBC Board Meeting Agenda for December 15, 2010 =

Cwc: /* Action Items from Last Meeting */

2011-01-26T04:04:37Z

Action Items from Last Meeting

← Older revision		Revision as of 04:04, 26 January 2011
Line 2:		Line 2:
	6:30pm		6:30pm

	= Action Items from Last Meeting =		== Action Items from Last Meeting ==

	ABA Membership		=== ABA Membership ===
	# ACTION: Anna will send ABA contact info to Steph. Steph will contact ABA.		# ACTION: Anna will send ABA contact info to Steph. Steph will contact ABA.

	Volunteer Policy Manual		=== Volunteer Policy Manual ===
	# ACTION: Keith will go over with Alex to complete.		# ACTION: Keith will go over with Alex to complete.
	## Done		## Done
	# ACTION: All board committee chairs to look over the policy manual with an eye for their committee. Send to Alex by Dec 22. Alex to have complete manual for approval at January Board meeting (Jan 19, 2011).		# ACTION: All board committee chairs to look over the policy manual with an eye for their committee. Send to Alex by Dec 22. Alex to have complete manual for approval at January Board meeting (Jan 19, 2011).

	Board retreat		=== Board retreat ===
	# ACTION: Mission needs to be formally written up. Sub-committee to do this by Dec 15: Steph, Alex C, Chris.		# ACTION: Mission needs to be formally written up. Sub-committee to do this by Dec 15: Steph, Alex C, Chris.

	Rental program		=== Rental program ===
	# ACTION: Alex: rental program credit card deposits need to be checked through EGS—check if EGS is ok with this and make sure this is written the contract.		# ACTION: Alex: rental program credit card deposits need to be checked through EGS—check if EGS is ok with this and make sure this is written the contract.
	## Done-EGS is happy to help		## Done-EGS is happy to help

	# ACTION: Rent to minors? We may need additional insurance to rent to minors. Parent must sign? Parent rents it, operated by parent, teen or kid? Chris sent Keith the insurance company contact info; Keith ask insurance company what they would cover~~. contact info for insurance~~.		# ACTION: Rent to minors? We may need additional insurance to rent to minors. Parent must sign? Parent rents it, operated by parent, teen or kid? Chris sent Keith the insurance company contact info; Keith ask insurance company what they would cover.
	# ACTION: Derek to send MEC a report to update on rental program grant.		# ACTION: Derek to send MEC a report to update on rental program grant.
	# ACTION: We want EBC stickers on all bikes sold from BikeWorks, like we used to do. Alex to get quotes for this (to be approved).		# ACTION: We want EBC stickers on all bikes sold from BikeWorks, like we used to do. Alex to get quotes for this (to be approved).
Line 26:		Line 26:
	## Done		## Done
	# ACTION: Bike storage under a tarp outside. Alex to get volunteers to install tarp.		# ACTION: Bike storage under a tarp outside. Alex to get volunteers to install tarp.
	## ~~Pending~~		## Done -- (by volunteers?)

	Treasurer		=== Treasurer ===
	# ACTION: Neil to send report to Anna.		# ACTION: Neil to send report to Anna.

	Ghost bike		=== Ghost bike ===
	# ACTION: Chris to ask Michael not to send messages from public. We still appreciate that he coordinates media and replies to them.		# ACTION: Chris to ask Michael not to send messages from public. We still appreciate that he coordinates media and replies to them.
			## Done
	# ACTION: Anna to write a more detailed webpage about ghost bikes. Get Michael's press release to update if necessary.		# ACTION: Anna to write a more detailed webpage about ghost bikes. Get Michael's press release to update if necessary.
	# ACTION: Chris will write an email to the woman who emailed her concern to us saying we will go reassess the location of the ghost bike. Keith will go look at it.		# ACTION: Chris will write an email to the woman who emailed her concern to us saying we will go reassess the location of the ghost bike. Keith will go look at it.
			## Done

	E-mail		=== E-mail ===
	# ACTION: Chris will email info@ recipients to inform of new policy.		# ACTION: Chris will email info@ recipients to inform of new policy.
			## Done
	# ACTION: Derek will add outgoing communication policy in wiki before Dec 15.		# ACTION: Derek will add outgoing communication policy in wiki before Dec 15.

	Time sheets		=== Time sheets ===
	# ACTION: Neil to reformat the timesheet to reflect the stuff in David's timesheet template for Dec 15.		# ACTION: Neil to reformat the timesheet to reflect the stuff in David's timesheet template for Dec 15.

	Policies		=== Policies ===
	# ACTION: Derek reviewing policies on wiki (ongoing).		# ACTION: Derek reviewing policies on wiki (ongoing).

	Committees		=== Committees ===
	# ACTION: David to send the TOR template by Nov 26. - Done but late		# ACTION: David to send the TOR template by Nov 26. - Done but late
	# ACTION: All committees to write up their own Terms Of Reference (1-2 pg) before next Board Meeting, Dec 15		# ACTION: All committees to write up their own Terms Of Reference (1-2 pg) before next Board Meeting, Dec 15

Alex.hindle: /* Adrian Pearce Resignation */

2010-12-28T22:06:58Z

Adrian Pearce Resignation

← Older revision		Revision as of 22:06, 28 December 2010
Line 105:		Line 105:
	*Adrian has resigned from the board and his role of VP due to a lack of time		*Adrian has resigned from the board and his role of VP due to a lack of time
	* <span style="background: khaki;">MOTION by Neil, seconded by Chris:</span>Derek Pluim will become the new Vice President effective immediately. Passed.		* <span style="background: khaki;">MOTION by Neil, seconded by Chris:</span>Derek Pluim will become the new Vice President effective immediately. Passed.
			===BikeWorks Locks and Security===
			*Many people have keys to BikeWorks including many no longer involved
			*No accurate list of keyholders exists
			*This is a potentially security risk
			*Locks could be changed; alternately, we could install some form of numeric keypad lock
			* <span style="background: lightgrey;">ACTION:</span> '''Alex'''to research the costs of various options.
			===EBC Stickers===
			*Stickers are needed to adorn bikes and for general PR and giveaways
			*Alex has made several designs and received quotes
			* <span style="background: lightgrey;">ACTION:</span> '''Alex'''to send out quotes for discussion

			==Food For Next Meeting==
			*Kevin Schmidt will present a sumptuous array of hors d'oeuvres tastefully arranged on a mid-19th century silver and crystal epergne.
			==Next Meeting Date==
			*January 26 (Wednesday), 2011
			*Tentatively to be held at InterThink

			==In Camera==

			==End of Meeting==

Alex.hindle: /* Discussion of Action Items */

2010-12-28T21:57:55Z

Discussion of Action Items

← Older revision		Revision as of 21:57, 28 December 2010
Line 94:		Line 94:
	*Kris informally discusses CFO funding		*Kris informally discusses CFO funding

	==~~Discussion~~ of ~~Action Items~~==		===Rental Program===
			* <span style="background: lightgrey;">ACTION:</span> '''Alex'''to follow up with Keith regarding minors and insurance for rental program.
			===EBC History===
			* <span style="background: lightgrey;">ACTION:</span> '''Alex'''to talk to Anna regarding documenting EBC's history.
			===Membership===
			*Chris proposes changing memberships to rolling expiration dates
			*discussion on pros/cons of various schemes
			* <span style="background: lightgrey;">ACTION:</span> '''Alex and Anna'''to decide on specifics of membership length/expiry and present scheme to board
			===Adrian Pearce Resignation===
			*Adrian has resigned from the board and his role of VP due to a lack of time
			* <span style="background: khaki;">MOTION by Neil, seconded by Chris:</span>Derek Pluim will become the new Vice President effective immediately. Passed.

Alex.hindle: /* The Spoke */

2010-12-28T21:48:19Z

The Spoke

← Older revision		Revision as of 21:48, 28 December 2010
Line 91:		Line 91:
	*Kris to remain involved with Spoke for as long as NET is in the 118 ave neighbourhood (likely at least 2 years)		*Kris to remain involved with Spoke for as long as NET is in the 118 ave neighbourhood (likely at least 2 years)
	*Kris to continue in the role of fundraising and seeking referrals if EBC takes over operation of the program		*Kris to continue in the role of fundraising and seeking referrals if EBC takes over operation of the program
			*Kris has no strong feeling about whether or not to increase number of classes
			*Kris informally discusses CFO funding

			==Discussion of Action Items==

Alex.hindle: /* CFO Funding */

2010-12-28T21:20:39Z

CFO Funding

@@ Line 81: / Line 81: @@
 *Scott feels CFO funding is ethically acceptable and encourages EBC to accept it
 *Decision to not formally involved the membership in this decision
-* <span style="background: khaki;">MOTION by Neil, seconded by Bernadette:</span> EBC will accept CFO funds. Passed (Brett abstains)
+*<span style="background: khaki;">MOTION by Neil, seconded by Bernadette:</span> EBC will accept CFO funds. Passed (Brett abstains)

← Older revision		Revision as of 04:06, 26 January 2011
Line 77:		Line 77:
	*Chris reports that David Jones spoke to him and told him that EBC has been warmly received.		*Chris reports that David Jones spoke to him and told him that EBC has been warmly received.
	*Linda Huffman of the Arts Habitat Association has indicated a formal response should be received by the end of January		*Linda Huffman of the Arts Habitat Association has indicated a formal response should be received by the end of January

	===CFO Funding===		===CFO Funding===
	*David introduces the issue to the board		*David introduces the issue to the board
Line 98:		Line 99:

	===Rental Program===		===Rental Program===
	* <span style="background: lightgrey;">ACTION:</span> '''Alex'''to follow up with Keith regarding minors and insurance for rental program.		* <span style="background: lightgrey;">ACTION:</span> '''Alex''' to follow up with Keith regarding minors and insurance for rental program.
	===EBC History===		===EBC History===
	* <span style="background: lightgrey;">ACTION:</span> '''Alex'''to talk to Anna regarding documenting EBC's history.		* <span style="background: lightgrey;">ACTION:</span> '''Alex''' to talk to Anna regarding documenting EBC's history.
	===Membership===		===Membership===
	*Chris proposes changing memberships to rolling expiration dates		*Chris proposes changing memberships to rolling expiration dates
	*discussion on pros/cons of various schemes		*discussion on pros/cons of various schemes
	* <span style="background: lightgrey;">ACTION:</span> '''Alex and Anna'''to decide on specifics of membership length/expiry and present scheme to board		* <span style="background: lightgrey;">ACTION:</span> '''Alex and Anna''' to decide on specifics of membership length/expiry and present scheme to board
	===Adrian Pearce Resignation===		===Adrian Pearce Resignation===
	*Adrian has resigned from the board and his role of VP due to a lack of time		*Adrian has resigned from the board and his role of VP due to a lack of time
	* <span style="background: khaki;">MOTION by Neil, seconded by Chris:</span>Derek Pluim will become the new Vice President effective immediately. Passed.		* <span style="background: khaki;">MOTION by Neil, seconded by Chris:</span> Derek Pluim will become the new Vice President effective immediately. Passed.
	===BikeWorks Locks and Security===		===BikeWorks Locks and Security===
	*Many people have keys to BikeWorks including many no longer involved		*Many people have keys to BikeWorks including many no longer involved
Line 113:		Line 114:
	*This is a potentially security risk		*This is a potentially security risk
	*Locks could be changed; alternately, we could install some form of numeric keypad lock		*Locks could be changed; alternately, we could install some form of numeric keypad lock
	* <span style="background: lightgrey;">ACTION:</span> '''Alex'''to research the costs of various options.		* <span style="background: lightgrey;">ACTION:</span> '''Alex''' to research the costs of various options.
	===EBC Stickers===		===EBC Stickers===
	*Stickers are needed to adorn bikes and for general PR and giveaways		*Stickers are needed to adorn bikes and for general PR and giveaways
	*Alex has made several designs and received quotes		*Alex has made several designs and received quotes
	* <span style="background: lightgrey;">ACTION:</span> '''Alex'''to send out quotes for discussion		* <span style="background: lightgrey;">ACTION:</span> '''Alex''' to send out quotes for discussion

	==Food For Next Meeting==		==Food For Next Meeting==