Andi.eng: Created page with "== Bike Edmonton Board Meeting Minutes for June 2022 == Board meetings are open to Bike Edmonton members and the public. * Location: Google Meets * Start Time: 7 pm Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you! == Attendance == * Meeting Chair: Keith Heslinga * Minute-taker: Maxine Myre * Food by: N/A * Board attendance: Michelle Bourd..."

2022-09-10T17:54:45Z

Created page with "== Bike Edmonton Board Meeting Minutes for June 2022 == Board meetings are open to Bike Edmonton members and the public. * Location: Google Meets * Start Time: 7 pm Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you! == Attendance == * Meeting Chair: Keith Heslinga * Minute-taker: Maxine Myre * Food by: N/A * Board attendance: Michelle Bourd..."

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== Bike Edmonton Board Meeting Minutes for June 2022 ==

Board meetings are open to Bike Edmonton members and the public.

* Location: Google Meets
* Start Time: 7 pm

Please RSVP to [mailto:board@bikeedmonton.ca board@bikeedmonton.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

== Attendance ==
* Meeting Chair: Keith Heslinga
* Minute-taker: Maxine Myre
* Food by: N/A
* Board attendance: Michelle Bourdon, Maxine Myre, Matthew Hoyt, Andi Eng, Byron Vass, Keith Heslinga
* Staff attendance:
* Regrets: John Fuller
* Absent:
* Guests: Shelley Williams, Joe Kerr, Colin Margetts, Michael Steele, Phillip Merry, Dave Segatto

== Call to Order ==
* Meeting called to order by Keith at 7:05 pm.

== Logistics for Next Meeting ==
* Date: Monday, September 12, 2022; 7pm
* Location: Google Meet
* Chair: Andi Eng
* Minute-taker:
* Food by: N/A

== Announcements ==
* Remember to record your [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Member volunteer hours!]

* Reminder to share the [https://drive.google.com/file/d/1FUX_1iFhr2XPbIijOq4QdXIOHUqJzMfm/view?usp=sharing Mural Package]

== Approval of Agenda ==
{{Motion
|motion=To approve this August agenda.
|first= Keith
|second= Matt
|yes=
|no= 0
|abstain=
|result= Carried
}}

== Approval of July 2022 Minutes ==
{{Motion
|motion=To approve Minutes from [[Board Minutes July 2022|July]] board meeting.
|first= Matt
|second= Byron
|yes=
|no= 0
|abstain=
|result= Carried
}}

== Reports (25 min) ==

=== President's Report (Andi - 5 min)===
*[ Acting President's Report August 2022]
*[ Executive Committee Report August 2022]
* Verbal Report:
** Attended Staff meetings
** Continue to operate with a "Keeping the Lights On" goal
** KTLO activities: Payroll and Utilities
* Executive Committee:
** Currently working through all applications and have a long list
** Civil Society Grant - the Committee has approved to move forward with this application. Award announcements will be in Spring 2023, with the program starting in Summer 2023.
** Bargaining Committee is working with Staff and CUPE to determine a date for negotiations to commence.

=== Treasurer's Report (Byron - 5 min)===
*[ Treasurer's Report Aug 2022]
Verbal Report:
* We now have a second signing authority (Andi) and we are now able to make payments and sign cheques.
* Still working on getting access to the credit card statements, as we need some verification from past authorized users.
* CAFT is still being sorted out
* Actively working with Robin to get a financial report that is accessible for Sept board meeting

=== Finance Committee Report (Byron - 5 min)===
*[ Finance Committee Report Aug 2022]
* This committee has not met as it is without quorum until John's return in September

=== Advocacy and Outreach Committee Report (Keith - 2 Min)===
*[ Advocacy and Outreach Committee August 2022]
Verbal Report:
* Committee did not meet last month
* A letter has gone out to the members of the Society to invite them to this meeting and shared the ED position posting
* Getting ready for AGM in October and transition to the next board in November

{{Motion
|motion= To receive these reports as delivered above.
|first= Matt
|second= Byron
|yes=
|no= 0
|abstain=
|result= Carried
}}

== Current & Completed Business ==

=== Updates on Action Items From Previous Meeting (5 min)===
==== EDI Workshop - Tabled ====
==== Google Drive backup - Tabled ====
==== Utility Plans Update - Andi (3 min) ====
* We have signed contracts with Park Power for our electricity ($0.082/KwH at South, $0.089/KwH at Downtown) at both shops and Enmax for our gas at the South shop.
* This was approved through the Exec Committee

==== Collective Bargaining Update - Andi (5 Min) ====
* Everyone is busy (both us and CUPE) and the lead negotiator for CUPE is on vacation until the end of August
* From Matt: We have not started negotiations yet, but we have requested dates from CUPE

==== ED Recruitment Update - Shelley (5 Min) ====
* We have gone through all the applications and categorized them into three categories and we will need to decide as a committee as to who to interview. Shelley will call the candidates in the first folder and ask a few preliminary questions to determine interest; then we will move ahead with interviews. Currently it looks like we will be interviewing at least 5 people. This will be done within the next couple of weeks.

==== Membership Communications Update - Keith and Max (2 min) ====
* This communication went out

==== AGM Planning ====
* AGM is scheduled for October 23, 2022
* Keith has stepped forward to Chair the Ad Hoc committee for AGM Planning
* Decision needs to be made as to whether we want this to be in person, virtual, or hybrid
* everyone who is a Committee Chair will need to have their annual reports prepared for this

{{Motion
|motion= Tot select Keith as the chair of the Ad Hoc AGM Planning Committee
|first= Michelle
|second= Byron
|yes=
|no= 0
|abstain=
|result= Carried
}}

== New Business ==

=== Board Recruitment and Candidate Introductions (15 min)===
Each guest will be given a few minutes to introduce themselves.

* Colin Margetts: Has been a shop volunteer since 2015
* Joe Kerr: Has experience on non-profit boards, has time to help out, has an interest in advocacy, and has experience as a volunteer bike mechanic at the U of C
* Mike Steele: Not looking to join the board, but has applied for the Executive Director position; Currently works for the Edmonton Ultimate Association; biking has helped with his mental health; follows Bike Edmonton on social media

== In Camera Session ==
{{Motion
|motion=To move in camera with Shelley Williams as guest
|first= Keith
|second= Byron
|yes=
|no= 0
|abstain=
|result= Carried
}}

{{Motion
|motion=To move out of in camera discussion.
|first= Matt
|second= Keith
|yes=
|no=
|abstain=
|result=
}}

== Adjournment ==

{{Motion
|motion= To adjourn the meeting at 8:52 pm.
|first= Keith
|second= Andi
|yes=
|no= 0
|abstain=
|result= Carried
}}

[[Category:minutes]]
[[Category:2021-2022 Board minutes]]
[[Category:August 2022]]

Board Minutes August 2022 - Revision history