Board Minutes August 2020 - Revision history

Annya.hundal: /* Adjournment */

2020-08-25T03:27:00Z

Adjournment

← Older revision		Revision as of 03:27, 25 August 2020
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	{{Motion		{{Motion
	\|motion=To adjourn the meeting.		\|motion=To adjourn the meeting.
	\|first=		\|first= Talha
	\|second=		\|second= Matt
	\|yes=		\|yes= 6
	\|no=		\|no= 0
	\|abstain=		\|abstain= 0
	\|result=		\|result= Moved :)
	}}		}}

	[[Category:minutes]]		[[Category:minutes]]
	[[Category:2019-2020 Board minutes]]		[[Category:2019-2020 Board minutes]]

Annya.hundal: /* In Camera: */

2020-08-25T03:25:55Z

In Camera:

← Older revision		Revision as of 03:25, 25 August 2020
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	{{Motion		{{Motion
	\|motion=To go out of camera		\|motion=To go out of camera
	\|first=		\|first= Mike S.
	\|second=		\|second= Jeremy
	\|yes=		\|yes= 6
	\|no=		\|no= 0
	\|abstain=		\|abstain= 0
	\|result=		\|result= Moved
	}}		}}

Annya.hundal: /* In Camera: */

2020-08-25T03:25:20Z

In Camera:

← Older revision		Revision as of 03:25, 25 August 2020
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	{{Motion		{{Motion
	\|motion=To go in camera		\|motion=To go in camera
	\|first=		\|first= Jeremy
	\|second=		\|second= Matt
	\|yes=		\|yes= 6
	\|no=		\|no= 0
	\|abstain=		\|abstain= 0
	\|result=		\|result= Moved
	}}		}}

Annya.hundal: /* Schedule a time to meet with your committees - ALL BOARD (10 min) */

2020-08-25T03:24:26Z

Schedule a time to meet with your committees - ALL BOARD (10 min)

← Older revision		Revision as of 03:24, 25 August 2020
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	* This will be a standing agenda item during board meetings to encourage some momentum in committees		* This will be a standing agenda item during board meetings to encourage some momentum in committees

			* AGM Committee: Aug 19, 7-8:30 p.m., Mike to send zoom invite
	AGM Committee: Aug 19, 7-8:30 p.m., Mike to send zoom invite		* Exec Committee: Aug 13, 7 p.m., Jeremy to send invite with Mike's Zoom access
	Exec Committee: Aug 13, 7 p.m., Jeremy to send invite with Mike's Zoom access		* Program Review: Aug 26, 6 p.m., Sarah to send Zoom invite
	Program Review: Aug 26, 6 p.m., Sarah to send Zoom invite

	=== In Camera: ===		=== In Camera: ===

Annya.hundal: /* 2020 AGM Planning and Committee - All (10 min) */

2020-08-25T03:22:31Z

2020 AGM Planning and Committee - All (10 min)

← Older revision		Revision as of 03:22, 25 August 2020
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	=== 2020 AGM Planning and Committee - All (10 min) ===		=== 2020 AGM Planning and Committee - All (10 min) ===

	AGM normally occurs in October each year. Last year was delayed to early November.		* AGM normally occurs in October each year. Last year was delayed to early November.
	~~Online - ensures accessibility~~		* Adhoc Subcommittee members established: Matt, Annya, Mike, Jeremy, Jasmine, Chris, Molly
			Annual Report
	Adhoc Subcommittee members: Matt, Annya, Mike, Jeremy, Chris, Molly		* Year end financials - to be finalized in September
			* Committee Reports will be required
	Year end financials - to be finalized in September		* For Sept 14 Board meeting discussion
	Committee Reports
	~~Manage the Zoom meeting~~

	~~Annual Report~~

	~~Revisit~~ Sept 14 meeting ~~to confirm~~

	=== Schedule a time to meet with your committees - ALL BOARD (10 min) ===		=== Schedule a time to meet with your committees - ALL BOARD (10 min) ===

Annya.hundal: /* Financials - Chris C (10 min) */

2020-08-25T03:19:02Z

Financials - Chris C (10 min)

← Older revision		Revision as of 03:19, 25 August 2020
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	* Concerns discussed regarding cash flow by Spring 2021 – Should we change how we operate fundamentally? Chris thinks a lot of it depends on how Winter 2020 and Spring 2021 go. Bike builders and revenue also discussed.		* Concerns discussed regarding cash flow by Spring 2021 – Should we change how we operate fundamentally? Chris thinks a lot of it depends on how Winter 2020 and Spring 2021 go. Bike builders and revenue also discussed.
	* July 2020 is the last month for wage subsidy for Bike Edmonton.		* July 2020 is the last month for wage subsidy for Bike Edmonton.
	~~'''bold~~'''* Financials to be included as a standing agenda item for upcoming board meetings.		'''* Financials to be included as a standing agenda item for upcoming board meetings.'''

	=== 2020 AGM Planning and Committee - All (10 min) ===		=== 2020 AGM Planning and Committee - All (10 min) ===

Annya.hundal: /* Financials - Chris C (10 min) */

2020-08-25T03:18:35Z

Financials - Chris C (10 min)

← Older revision		Revision as of 03:18, 25 August 2020
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	=== Financials - Chris C (10 min) ===		=== Financials - Chris C (10 min) ===
			* Chris submitted a forecast for the next fiscal year. Forecast at the end of the year is on budget with the $3k profit – it includes the wage subsidy of $30k and doesn’t include the interest free loan of $40k
			* Chris made two forecast from September 2020 to March 2021: one forecast estimates a deficit of $80k and the other forecast is $110k. Adjustment to the $110k forecast includes reducing 10 hours a week for one shop manager and more revenue coming in winter months, which would improve on the deficit slightly – this would yield a deficit of $80k
			* Concerns discussed regarding cash flow by Spring 2021 – Should we change how we operate fundamentally? Chris thinks a lot of it depends on how Winter 2020 and Spring 2021 go. Bike builders and revenue also discussed.
			* July 2020 is the last month for wage subsidy for Bike Edmonton.
			'''bold'''* Financials to be included as a standing agenda item for upcoming board meetings.

	=== 2020 AGM Planning and Committee - All (10 min) ===		=== 2020 AGM Planning and Committee - All (10 min) ===

Annya.hundal: /* Non-Profit Board Internship - Sarah (10 min) */

2020-08-25T02:55:32Z

Non-Profit Board Internship - Sarah (10 min)

← Older revision		Revision as of 02:55, 25 August 2020
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	=== Non-Profit Board Internship - Sarah (10 min) ===		=== Non-Profit Board Internship - Sarah (10 min) ===
	*		*
			* Sarah has reached out to the last years' intern via email and the text but has not received updates.
			* For the upcoming intern session – Sarah has confirmed Bike Edmonton’s information so a new intern can be matched with the Bike Edmonton
			* Update to be provided at September's board meeting

	=== Financials - Chris C (10 min) ===		=== Financials - Chris C (10 min) ===

Annya.hundal: /* Board Volunteer Hour Tracking - Jasmine (10 min) */

2020-08-25T02:53:13Z

Board Volunteer Hour Tracking - Jasmine (10 min)

← Older revision		Revision as of 02:53, 25 August 2020
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	* Alberta Eco Trust is currently Bike Edmonton's largest grant – final report needs to be submitted to the Trust by late Fall 2020. Molly will request an extension so the report can capture more information/so it is robust for future grant proposals, and grant reporting.		* Alberta Eco Trust is currently Bike Edmonton's largest grant – final report needs to be submitted to the Trust by late Fall 2020. Molly will request an extension so the report can capture more information/so it is robust for future grant proposals, and grant reporting.

	=== Board Volunteer Hour Tracking - ~~Jasmine~~ (10 min) ===		=== Board Volunteer Hour Tracking - Annya (10 min) ===
	* [https://docs.google.com/forms/d/e/1FAIpQLSeuYx4piXTc4KR90QcQnUvrWFzVWPEo3CJ9mEqNGGL90G-1dA/viewform?vc=0&c=0&w=1 Hour Tracking Form]		* [https://docs.google.com/forms/d/e/1FAIpQLSeuYx4piXTc4KR90QcQnUvrWFzVWPEo3CJ9mEqNGGL90G-1dA/viewform?vc=0&c=0&w=1 Hour Tracking Form]
			* Reminder provided.

	== New Business ==		== New Business ==

Annya.hundal: /* Operational Updates - Chris/Molly (15 min) */

2020-08-25T02:52:25Z

Operational Updates - Chris/Molly (15 min)

← Older revision		Revision as of 02:52, 25 August 2020
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	=== Operational Updates - Chris/Molly (15 min) ===		=== Operational Updates - Chris/Molly (15 min) ===
	*		*
			Community Outreach (Molly):
			* Friday nights – downtown shop – Boyle Street clients are invited to get their biked fixed via Boyle Street Services. Boyle Street Services give out an access cards to clients and those with cards receive services from Bike Edmonton-DT on Friday nights.
			* Refugee/low income program (Friday night downtown workshop) for those that are unable to access the online appointment system can utilize our services on Friday nights
			* SPOKE program planning resumed.
			* Alberta Eco Trust is currently Bike Edmonton's largest grant – final report needs to be submitted to the Trust by late Fall 2020. Molly will request an extension so the report can capture more information/so it is robust for future grant proposals, and grant reporting.

	=== Board Volunteer Hour Tracking - Jasmine (10 min) ===		=== Board Volunteer Hour Tracking - Jasmine (10 min) ===