Board Minutes August 2015 - Revision history

Cwc: /* Budget 2015-6 (30 min) Neil */

2024-01-12T08:03:11Z

Budget 2015-6 (30 min) Neil

← Older revision		Revision as of 08:03, 12 January 2024
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	=== Budget 2015-6 (30 min) Neil ===		=== Budget 2015-6 (30 min) Neil ===
	* Review of [https://docs.google.com/spreadsheets/d/1e7gsDAsmRSH56GLFDv4ONQn8U4G3xvuwi20nXUmhSDQ/edit Budget 2014-5]		* Review of [https://docs.google.com/spreadsheets/d/1e7gsDAsmRSH56GLFDv4ONQn8U4G3xvuwi20nXUmhSDQ/edit Budget 2014-5]
	* [https://drive.google.com~~/a/edmontonbikes.ca~~/file/d/0B1O8LS7JPb84SkdOSUpUdzJDZUk/view Draft 2015-6 Budget]		* [https://drive.google.com/file/d/0B1O8LS7JPb84SkdOSUpUdzJDZUk/view?resourcekey=0-vuXtEdwPu9Kay6-dDxQ5bw Draft 2015-6 Budget]
	* Discuss priorities for 2015-6		* Discuss priorities for 2015-6
	* Currently forecasting about $15k this year. First loss in last 3 years. There is space for our org to move but what is our plan for plugging this hole?		* Currently forecasting about $15k this year. First loss in last 3 years. There is space for our org to move but what is our plan for plugging this hole?

Cwc at 09:54, 11 November 2017

2017-11-11T09:54:28Z

← Older revision		Revision as of 09:54, 11 November 2017
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	'''''These minutes were approved at the [~~http://www.edmontonbikes.ca/w/Board_Minutes_September_2015 Sept~~ 2015] board meeting.'''''		'''''These minutes were approved at the [[Board Minutes September 2015\|September 2015]] board meeting.'''''

	== EBC Board Meeting Minutes for August 19, 2015 ==		== EBC Board Meeting Minutes for August 19, 2015 ==

Anna Vesala: /* Current & Completed Business */

2015-10-16T21:13:18Z

Current & Completed Business

← Older revision		Revision as of 21:13, 16 October 2015
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	=== Updates on Action Items From Previous Meeting (5 min)===		=== Updates on Action Items From Previous Meeting (5 min)===
	* '''Everyone''' log your [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AkwWWHPTzO0vdHV6SEhxdHAzLWthUFZmN2VfVTJhZEE&usp=drive_web#gid=0 2015 board volunteer hours] for the past month.
	* '''Everyone''' sign reports that you have reviewed each month.
	* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.
	* '''Everyone''' log your [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AkwWWHPTzO0vdHV6SEhxdHAzLWthUFZmN2VfVTJhZEE&usp=drive_web#gid=0 2015 board volunteer hours] for the past month.		* '''Everyone''' log your [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AkwWWHPTzO0vdHV6SEhxdHAzLWthUFZmN2VfVTJhZEE&usp=drive_web#gid=0 2015 board volunteer hours] for the past month.
	* '''Everyone''' sign reports that you have reviewed each month.		* '''Everyone''' sign reports that you have reviewed each month.

Anna Vesala at 21:05, 16 October 2015

2015-10-16T21:05:43Z

← Older revision		Revision as of 21:05, 16 October 2015
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	'''''These minutes ~~are not yet~~ approved~~. They are scheduled for review and approval~~ at the ~~upcoming~~ board meeting.'''''		'''''These minutes were approved at the [http://www.edmontonbikes.ca/w/Board_Minutes_September_2015 Sept 2015] board meeting.'''''

	== EBC Board Meeting Minutes for August 19, 2015 ==		== EBC Board Meeting Minutes for August 19, 2015 ==

Anna Vesala at 20:09, 27 August 2015

2015-08-27T20:09:59Z

← Older revision		Revision as of 20:09, 27 August 2015
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	* [https://drive.google.com/a/edmontonbikes.ca/file/d/0B1O8LS7JPb84SkdOSUpUdzJDZUk/view Draft 2015-6 Budget]		* [https://drive.google.com/a/edmontonbikes.ca/file/d/0B1O8LS7JPb84SkdOSUpUdzJDZUk/view Draft 2015-6 Budget]
	* Discuss priorities for 2015-6		* Discuss priorities for 2015-6
	* ~~CUrrently~~ forecasting about $15k this year. First loss in last 3 years. There is space for our org to move but what is our plan for plugging this hole?		* Currently forecasting about $15k this year. First loss in last 3 years. There is space for our org to move but what is our plan for plugging this hole?
	* Neil: I have put together what I consider to be a 'stay the course' budget. Estimating each shop grows 6%. Employ similar staff to this year (FT ED, 35 BW, 30 Prog Coord, 20 Outreach, 20 BB.		* Neil: I have put together what I consider to be a 'stay the course' budget. Estimating each shop grows 6%. Employ similar staff to this year (FT ED, 35 BW, 30 Prog Coord, 20 Outreach, 20 BB.
	* YCR2 has huge grant funding. Dont see them needing support from EBC budget. I used the same budget as last year ($2k) for them.		* YCR2 has huge grant funding. Dont see them needing support from EBC budget. I used the same budget as last year ($2k) for them.
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	** Jon: We provide a service for people who cannot bring their bike anywhere else. Thats why we have the rates we do and if we can get donations from people who can afford it, great. But strata of members based on $ is not our goal.		** Jon: We provide a service for people who cannot bring their bike anywhere else. Thats why we have the rates we do and if we can get donations from people who can afford it, great. But strata of members based on $ is not our goal.
	** Coreen: Our higher end bikes have increased in cost, and the patrons who buy those bikes still see that they're getting a great deal. Leveraging the high end stuff is really important to our bottom line, because it gets the funding from those who can afford it.		** Coreen: Our higher end bikes have increased in cost, and the patrons who buy those bikes still see that they're getting a great deal. Leveraging the high end stuff is really important to our bottom line, because it gets the funding from those who can afford it.


	* <span style="background: lime;">Action Items:</span> '''Anna''' will share HR folder of past bookkeeper. '''Neil''' will make changes that we discussed and send us update to pass at Sept meeting.		* <span style="background: lime;">Action Items:</span> '''Anna''' will share HR folder of past bookkeeper. '''Neil''' will make changes that we discussed and send us update to pass at Sept meeting.

Anna Vesala: /* Current & Completed Business */

2015-08-27T20:03:06Z

Current & Completed Business

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	=== BWN Lease (10 min) Adrian ===		=== BWN Lease (10 min) Adrian ===
	* formally document email vote
	* [https://drive.google.com/drive/folders/0ByPA_mxTBvz1R04tX29SOUd4WWc Draft lease] for Sept 1 to Aug 31, 2018 (3 year term)		* [https://drive.google.com/drive/folders/0ByPA_mxTBvz1R04tX29SOUd4WWc Draft lease] for Sept 1 to Aug 31, 2018 (3 year term)
	** see [https://drive.google.com/drive/folders/0ByPA_mxTBvz1R04tX29SOUd4WWc previous lease] for reference		** see [https://drive.google.com/drive/folders/0ByPA_mxTBvz1R04tX29SOUd4WWc previous lease] for reference
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	* Adrian received request from Coreen to play garbage bin in alley. Jon: Must tell landlord of our intentions to do this before moving forward.		* Adrian received request from Coreen to play garbage bin in alley. Jon: Must tell landlord of our intentions to do this before moving forward.
	* Adrian: Chris Ch would like a trailer for our metal disposal. Also need approval from landlord.		* Adrian: Chris Ch would like a trailer for our metal disposal. Also need approval from landlord.

	* Discussion notes:		* Discussion notes:
	** Jon: base rent remains unchanged from previous lease. Variable rent has changed (incr by $168/mo). This incl property tax, snow removal, etc. Neil: This is due to property taxes, which almost doubled this year. Jon: Read in earlier lease convos that BW could apply for property tax exemption. Neil: This may change if we become a charity. There are 2 categories for exemptions: building would have to be owned by a NFP. So we would not likely succeed in getting a property tax exemption.		** Jon: base rent remains unchanged from previous lease. Variable rent has changed (incr by $168/mo). This incl property tax, snow removal, etc. Neil: This is due to property taxes, which almost doubled this year. Jon: Read in earlier lease convos that BW could apply for property tax exemption. Neil: This may change if we become a charity. There are 2 categories for exemptions: building would have to be owned by a NFP. So we would not likely succeed in getting a property tax exemption.
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	** "Nancy: Clarifying - what type of board capacity are you recommending? Nathan: board member who has spoke as portfolio. Marianne: Having a name assigned shows board commitment for the program."		** "Nancy: Clarifying - what type of board capacity are you recommending? Nathan: board member who has spoke as portfolio. Marianne: Having a name assigned shows board commitment for the program."
	* Should we have a Director assigned to each [http://edmontonbikes.ca/services/ Program]? BikeWorks South, BikeWorks North, YCR2, Spoke, WTGNB, Rentals, etc?		* Should we have a Director assigned to each [http://edmontonbikes.ca/services/ Program]? BikeWorks South, BikeWorks North, YCR2, Spoke, WTGNB, Rentals, etc?


	== New Business ==		== New Business ==

Anna Vesala: /* Financial Mgmt Policy (10 min) Dan, Jon */

2015-08-20T04:22:32Z

Financial Mgmt Policy (10 min) Dan, Jon

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	* Discussion notes:		* Discussion notes:
	** Dan: will update this for Sept meeting for board approval.		** Dan: will update this for Sept meeting for board approval.

	* <span style="background: yellow;">Motion:</span> To ___. Moved by , seconded by . '''Motion Failed/Carried.'''
	* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).

	=== AGM Organizing (10 min) Anna ===		=== AGM Organizing (10 min) Anna ===

Anna Vesala at 04:21, 20 August 2015

2015-08-20T04:21:27Z

← Older revision		Revision as of 04:21, 20 August 2015
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	** Anna (35 min) - Budget FY2016 decisions		** Anna (35 min) - Budget FY2016 decisions

	* <span style="background: yellow;">Motion:</span> To close the <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i> discussion. Moved by , seconded by . '''Motion ~~Failed/~~Carried.'''		* <span style="background: yellow;">Motion:</span> To close the <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i> discussion. Moved by Geoff, seconded by Jon. '''Motion Carried.'''

	== Adjournment ==		== Adjournment ==
	* <span style="background: yellow;">Motion:</span> To adjourn the meeting at pm. Moved by , seconded by . '''Motion ~~Failed/~~Carried.'''		* <span style="background: yellow;">Motion:</span> To adjourn the meeting at 10:20pm. Moved by Geoff, seconded by Dan. '''Motion Carried.'''

	[[Category:minutes]]		[[Category:minutes]]
	[[Category:2014-2015 Board minutes]]		[[Category:2014-2015 Board minutes]]

Anna Vesala at 03:56, 20 August 2015

2015-08-20T03:56:46Z

← Older revision		Revision as of 03:56, 20 August 2015
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	* Board attendance: Nancy, Geoff, Adrian, Alex, Anna, Jon, Dan (by phone)		* Board attendance: Nancy, Geoff, Adrian, Alex, Anna, Jon, Dan (by phone)
	* Staff attendance: Chris Ch, Coreen (715ish)		* Staff attendance: Chris Ch, Coreen (715ish)
	* Regrets: Rachel		* Regrets: Rachel, Alexey
	* Absent: Chris Co,		* Absent: Chris Co
	* Guests: Neil		* Guests: Neil

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	* Nancy: 30 hrs for YCR2? Seems like a lot year round. Chris: We're still paying the same amount for the role because 20 hrs from YCR2 funds. This will go toward more foundational things that we havent gotten to yet.		* Nancy: 30 hrs for YCR2? Seems like a lot year round. Chris: We're still paying the same amount for the role because 20 hrs from YCR2 funds. This will go toward more foundational things that we havent gotten to yet.
	* Chris: Posted on ECVO website, EBC website, another free website. Posted Aug 5. No applications received at this time. Will put in Sept newsletter. Hoping to have it filled by mid-Sept because big YCR2 return date is in mid Oct.		* Chris: Posted on ECVO website, EBC website, another free website. Posted Aug 5. No applications received at this time. Will put in Sept newsletter. Hoping to have it filled by mid-Sept because big YCR2 return date is in mid Oct.
	*

	* <span style="background: lime;">Action Items:</span> '''Anna''' will send Chris previous bookkeeper posting.		* <span style="background: lime;">Action Items:</span> '''Anna''' will send Chris previous bookkeeper posting.
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	** Jon: For example if I am Pres for 4 years, I end my term as Pres, no one is at next AGM for pres, I put my name forward, get voted in. Is that ok? Or I put my name forward to be Treasurer and am uncontested.		** Jon: For example if I am Pres for 4 years, I end my term as Pres, no one is at next AGM for pres, I put my name forward, get voted in. Is that ok? Or I put my name forward to be Treasurer and am uncontested.
	** Chris: Exec positions are appointed by board. Would have to note in bylaws that Board members cannot appoint an Executive member for more than 4 years. Technically there is room in the current bylaws to take 1 year off and return.		** Chris: Exec positions are appointed by board. Would have to note in bylaws that Board members cannot appoint an Executive member for more than 4 years. Technically there is room in the current bylaws to take 1 year off and return.


	* <span style="background: yellow;">Motion:</span> To put forward bylaw amendment that would remove term limit for election to the board and add limit for appointment to board Executive positions for max 4 consecutive years. Moved by Geoff, seconded by Jon. '''Motion Carried.'''		* <span style="background: yellow;">Motion:</span> To put forward bylaw amendment that would remove term limit for election to the board and add limit for appointment to board Executive positions for max 4 consecutive years. Moved by Geoff, seconded by Jon. '''Motion Carried.'''
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	== <i>In Camera</i> Session ==		== <i>In Camera</i> Session ==
	* <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Moved by , seconded by . '''Motion ~~Failed/~~Carried.'''		* <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Moved by Geoff, seconded by Jon. '''Motion Carried.'''
	* Please list how long you believe your topic will take to discuss:		* Please list how long you believe your topic will take to discuss:
	** Anna (35 min) - Budget FY2016 decisions		** Anna (35 min) - Budget FY2016 decisions
	** Name (___ min)

	* <span style="background: yellow;">Motion:</span> To close the <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i> discussion. Moved by , seconded by . '''Motion Failed/Carried.'''		* <span style="background: yellow;">Motion:</span> To close the <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i> discussion. Moved by , seconded by . '''Motion Failed/Carried.'''

Anna Vesala at 03:42, 20 August 2015

2015-08-20T03:42:41Z

Show changes