Board Minutes August 2012 - Revision history

Cwc at 05:57, 12 December 2012

2012-12-12T05:57:49Z

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	These minutes ~~are not yet~~ approved.		These minutes were approved in the [[Board Minutes September 2012]].

	== EBC Board Meeting Minutes for August 16, 2012 ==		== EBC Board Meeting Minutes for August 16, 2012 ==

Cwc: /* 2013 Budget */

2012-09-19T02:01:42Z

2013 Budget

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	Neil: I move to approve budget as amended during the meeting. Seconded by Adam. Carried.		Neil: I move to approve budget as amended during the meeting. Seconded by Adam. Carried.

			[https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0ArHxT1WxSZnadGhzOWpHSWVQZ25MdkJ5QllyVXAwS1E#gid=0 2013 Budget]

	===Audit===		===Audit===

Stephanie.gregorwich: /* Audit */

2012-09-12T22:20:36Z

Audit

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	===Audit===		===Audit===
	We should audit our financials before our AGM. Chris Chan will out a call out for a couple of volunteers.		We should audit our financials before our AGM. Chris Chan will put out a call out for a couple of volunteers.

	===AGM planning===		===AGM planning===

Stephanie.gregorwich: /* 2013 Budget */

2012-09-12T22:20:15Z

2013 Budget

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	Discussed staffing options, what is needed (e.g. p/t winter f/t summer), what it would save us, what Chris needs, etc. Chris wants someone new before Alex leaves; that leaves us with 3 weeks to post & hire. We are not sure about the feasibility of that. Chris wants certain things/skills from a potential BW coordinator. He has a draft description in the works.		Discussed staffing options, what is needed (e.g. p/t winter f/t summer), what it would save us, what Chris needs, etc. Chris wants someone new before Alex leaves; that leaves us with 3 weeks to post & hire. We are not sure about the feasibility of that. Chris wants certain things/skills from a potential BW coordinator. He has a draft description in the works.

	Six month reserve OK since 2 shops ∴ low interruption risk. Still need to come up with a way not to have a 20 000$ shortfall for the AGM budget. ~~Maybe~~: Cutting hours to 20 over the winter ~~+ hopefully~~ 8 000$ for McCauley~~(sp?)~~ grant, ~~maybe juice & cookies only~~ at bike-building, board ~~mtngs~~, AGM. ~~Staff thing and food thing for sure - great! That brings~~ us to ~~about an~~ 8-9 000$ shortfall. ~~Hopefully we get an 8 000$ grant too! Maybe we can spend less money on things like office supplies.~~ Chris Chan will ~~perhaps~~ solicit members for ~~those things that everyone has too much of just lying around uselessly~~.		Six month reserve OK since 2 shops ∴ low interruption risk. Still need to come up with a way not to have a $20 000 shortfall for the AGM budget. Chosen methods: Cutting BikeWorks Director hours to 20 over the winter, planing for $8 000 for McCauley grant, reducing food provided at bike-building, board meetings, and AGM. These changes bring us to $8-9 000 shortfall. Additionally, Chris Chan will solicit members for office supplies donations.

	Neil: I move to approve. Seconded by Adam. Carried.		Neil: I move to approve budget as amended during the meeting. Seconded by Adam. Carried.

	===Audit===		===Audit===

Stephanie.gregorwich: /* Reviewing the need for formal position statements */

2012-09-12T22:15:42Z

Reviewing the need for formal position statements

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	-I don't necessarily have a problem with this idea, but do we need a broader discussion (within the board, advocacy committee, or members) before something becomes a de facto position of EBC? -Adam		-I don't necessarily have a problem with this idea, but do we need a broader discussion (within the board, advocacy committee, or members) before something becomes a de facto position of EBC? -Adam

	spectrum~~, says Duncan.~~ Bike lanes are nice but we'd really like XYZ or whatever.		Duncan stated that we need to be able to accept a spectrum of improvements when talking to the City and be able to say: "Bike lanes are nice but we'd really like XYZ or whatever."

	Chris Chan gave us a mini-prezi from his Prezi.		Chris Chan gave us a mini-prezi from his Prezi.

Stephanie.gregorwich: /* New action items from last meeting */

2012-09-12T22:11:39Z

New action items from last meeting

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	**review committees: general feeling that we are doing better but not done		**review committees: general feeling that we are doing better but not done
	**board member job descriptions (exec): should be done before December, but preferably before AGM. Adam will write something.		**board member job descriptions (exec): should be done before December, but preferably before AGM. Adam will write something.
	**we are not to have the apostrophe in Edmonton Bicycle Commuters' Society, says ~~Charities~~.		**we are not to have the apostrophe in Edmonton Bicycle Commuters' Society, says Alberta Registries. EBC's officially filed name is without an apostrophe, so anything filed with Registries (Society Return, Bylaw changes, etc) should not have one. We can leave it on our letterhead, etc.
	**things that were starred: discussion; incl. mission statement (will do in fall)		**things that were starred: discussion; incl. mission statement (will do in fall)

Micah.cooper at 03:43, 17 August 2012

2012-08-17T03:43:24Z

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	Neil: I move to approve. Seconded by Adam. Carried.		Neil: I move to approve. Seconded by Adam. Carried.

			===Audit===
			We should audit our financials before our AGM. Chris Chan will out a call out for a couple of volunteers.

	===AGM planning===		===AGM planning===
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	== In Camera ==		== In Camera ==
			Duncan: I move to go in camera; seconded by Adam; carried.

	== End of Meeting ==		== End of Meeting ==
			Adjourned: Micah: I move to adjourn. Seconded by Chris. Carried. 21.43

	[[Category:minutes]]		[[Category:minutes]]
	[[Category:2011-2012 Board minutes]]		[[Category:2011-2012 Board minutes]]

Micah.cooper at 03:21, 17 August 2012

2012-08-17T03:21:12Z

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	*ask people to state interest in advance for running for 5 open positions		*ask people to state interest in advance for running for 5 open positions
	*if anyone has ideas, send to committee		*if anyone has ideas, send to committee
			*who's attempting to come back: Bern. who's not: Steph, James, Alex C. unknown: Brett.
			*what to look for: board experience, knowledge of advocacy in Edmonton, connections with diff groups in city. INTEREST! In participating, in our mission, etc.

	===Whether hiring a full-time BW Coordinator is warranted===		===Whether hiring a full-time BW Coordinator is warranted===

Micah.cooper: /* New business */

2012-08-17T03:12:47Z

New business

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	The 2014 casino is scheduled for the 3rd quarter, a full two years from the last one, so casino revenue must be stretched over a longer time period than previously.		The 2014 casino is scheduled for the 3rd quarter, a full two years from the last one, so casino revenue must be stretched over a longer time period than previously.

			We discussed, looked at Neil's spreadsheets.

			Discussed staffing options, what is needed (e.g. p/t winter f/t summer), what it would save us, what Chris needs, etc. Chris wants someone new before Alex leaves; that leaves us with 3 weeks to post & hire. We are not sure about the feasibility of that. Chris wants certain things/skills from a potential BW coordinator. He has a draft description in the works.

			Six month reserve OK since 2 shops ∴ low interruption risk. Still need to come up with a way not to have a 20 000$ shortfall for the AGM budget. Maybe: Cutting hours to 20 over the winter + hopefully 8 000$ for McCauley(sp?) grant, maybe juice & cookies only at bike-building, board mtngs, AGM. Staff thing and food thing for sure - great! That brings us to about an 8-9 000$ shortfall. Hopefully we get an 8 000$ grant too! Maybe we can spend less money on things like office supplies. Chris Chan will perhaps solicit members for those things that everyone has too much of just lying around uselessly.

			Neil: I move to approve. Seconded by Adam. Carried.

	===AGM planning===		===AGM planning===
	*where: Parkallen		*where: Parkallen Community League
	*when		*when: Sunday 30 September 13.00
	*how to be publicized		*how to be publicized: newsletter, website, calendar; social media?
	*who to lead		*who to lead: Adam, Chris Chan, Duncan (committee)
	*what's on the agenda		*what's on the agenda: committee
	*food		*food: committee
	*what info to ask potential board members for, and how to make that visible in advance to members		*what info to ask potential board members for, and how to make that visible in advance to members
			*ask people to state interest in advance for running for 5 open positions
			*if anyone has ideas, send to committee

	===Whether hiring a full-time BW Coordinator is warranted===		===Whether hiring a full-time BW Coordinator is warranted===
			see discussion under 2013 Budget.

	== In Camera ==		== In Camera ==

Micah.cooper: /* Reviewing the need for formal position statements */

2012-08-17T02:13:08Z

Reviewing the need for formal position statements

← Older revision		Revision as of 02:13, 17 August 2012
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	Chris Chan gave us a mini-prezi from his Prezi.		Chris Chan gave us a mini-prezi from his Prezi.
			Wants to push the city towards cycle tracks rather than bike lanes: lots of folks who don't ride would be more likely to ride.

	===2013 Budget===		===2013 Budget===