Board Minutes August 2011 - Revision history

James P: The minutes were approved in the January 2012 meeting.

2012-01-14T21:23:50Z

The minutes were approved in the January 2012 meeting.

← Older revision		Revision as of 21:23, 14 January 2012
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	~~These minutes are not yet approved.~~

	==Call to Order==		==Call to Order==

Anna Vesala: /* New Business */

2011-12-01T22:26:49Z

New Business

← Older revision		Revision as of 22:26, 1 December 2011
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	* STEPH to arrange committee meeting with David and Chris to discuss evaluations.		* STEPH to arrange committee meeting with David and Chris to discuss evaluations.
	* STEPH to email Alex & Anna to arrange meetings with them.		* STEPH to email Alex & Anna to arrange meetings with them.
	* Motion to renew current staff's contracts for 1 year by Steph. Derek seconds. Carried.		* Motion to renew current staff's contracts for 1 year by Steph. Derek seconds. Carried. (Ratification of motion passed at Strategic Planning meeting in August.)
	(Ratification of motion passed at Strategic Planning meeting in August.)

	#AGM		=== AGM ===
	* Motion to approve a special resolution to amend the bylaws passed at last year's AGM so as to incorporate technical changes to satisfy provincial requirements by Neil. Chris seconds. Carried.		* Motion to approve a special resolution to amend the bylaws passed at last year's AGM so as to incorporate technical changes to satisfy provincial requirements by Neil. Chris seconds. Carried.
	* Motion to approve a special resolution to amend the bylaw to clarify board terms to begin November 1 by Steph. Seconded by Bernadette. Carried.		* Motion to approve a special resolution to amend the bylaw to clarify board terms to begin November 1 by Steph. Seconded by Bernadette. Carried.

Anna Vesala at 22:26, 1 December 2011

2011-12-01T22:26:01Z

← Older revision		Revision as of 22:26, 1 December 2011
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	==Reports==		==Reports==

	~~===~~[[President's Report (Month) (Year)\|President's Report]] ~~===~~		[[President's Report (Month) (Year)\|President's Report]]

	~~===~~ [[Treasurer's Report (Month) (Year)\|Treasurer's Report]] ~~===~~		[[Treasurer's Report (Month) (Year)\|Treasurer's Report]]
	2011-2012 Budget presented		2011-2012 Budget presented

	~~===~~ [[ED Report (Month) (Year)\|Executive Director's Report]]~~===~~		[[ED Report (Month) (Year)\|Executive Director's Report]]

	~~===~~ [[BikeWorks Report (Month) (Year)\|BikeWorks Report]]~~===~~		[[BikeWorks Report (Month) (Year)\|BikeWorks Report]]

	~~=== [[Committee 1 Report (Month) (Year)\|Committee 1 Report]] ===~~

	~~=== [[Committee 2 Report (Month) (Year)\|Committee 2 Report]] ===~~

	~~==Current Business==~~
	~~# Old Business Item 1~~
	~~# Old Business Item 2~~

	==New Business==		==New Business==

	# Volunteer Appreciation		=== Volunteer Appreciation ===
	Motion to nominate dedicated volunteer Chris Chan for Stars of Alberta Award by Stephanie. Seconded by Neil. Approved.		Motion to nominate dedicated volunteer Chris Chan for Stars of Alberta Award by Stephanie. Seconded by Neil. Approved.
	ACTION: DAVID to complete nomination.		ACTION: DAVID to complete nomination.

	# Budget		=== Budget ===
	Motion to approve 2011-2012 budget as presented made by Steph. Seconded by Derek.		Motion to approve 2011-2012 budget as presented made by Steph. Seconded by Derek.

	# Personnel Committee		=== Personnel Committee ===
	'''ACTION:''' Personnel Committee to gather information from various sources on staff performance.		* '''ACTION:''' Personnel Committee to gather information from various sources on staff performance.
	** STEPH to talk to Micah, artists and David.		* STEPH to talk to Micah, artists and David.
	** KEVIN & DAVID to schedule exit interviews with summer staff.		* KEVIN & DAVID to schedule exit interviews with summer staff.
	** CHRIS to talk to Jan and Karly.		* CHRIS to talk to Jan and Karly.
	** STEPH to arrange committee meeting with David and Chris to discuss evaluations.		* STEPH to arrange committee meeting with David and Chris to discuss evaluations.
	** STEPH to email Alex & Anna to arrange meetings with them.		* STEPH to email Alex & Anna to arrange meetings with them.
	* Motion to renew current staff's contracts for 1 year by Steph. Derek seconds. Carried.		* Motion to renew current staff's contracts for 1 year by Steph. Derek seconds. Carried.
	(Ratification of motion passed at Strategic Planning meeting in August.)		(Ratification of motion passed at Strategic Planning meeting in August.)

Anna Vesala at 22:24, 1 December 2011

2011-12-01T22:24:14Z

← Older revision		Revision as of 22:24, 1 December 2011
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	==Current Business==		==Current Business==
	#Old Business Item 1		# Old Business Item 1
	#Old Business Item 2		# Old Business Item 2

	==New Business==		==New Business==

	#Volunteer Appreciation		# Volunteer Appreciation
	Motion to nominate dedicated volunteer Chris Chan for Stars of Alberta Award by Stephanie. Seconded by Neil. Approved.		Motion to nominate dedicated volunteer Chris Chan for Stars of Alberta Award by Stephanie. Seconded by Neil. Approved.
	ACTION: DAVID to complete nomination.		ACTION: DAVID to complete nomination.

	#Budget		# Budget
	Motion to approve 2011-2012 budget as presented made by Steph. Seconded by Derek.		Motion to approve 2011-2012 budget as presented made by Steph. Seconded by Derek.

	#Personnel Committee		# Personnel Committee
	'''ACTION:''' Personnel Committee to gather information from various sources on staff performance. STEPH to talk to Micah, artists and David. KEVIN & DAVID to schedule exit interviews with summer staff. CHRIS to talk to Jan and Karly. STEPH to arrange committee meeting with David and Chris to discuss evaluations. STEPH to email Alex & Anna to arrange meetings with them.		'''ACTION:''' Personnel Committee to gather information from various sources on staff performance.
	Motion to renew current staff's contracts for 1 year by Steph. Derek seconds. Carried.		** STEPH to talk to Micah, artists and David.
			** KEVIN & DAVID to schedule exit interviews with summer staff.
			** CHRIS to talk to Jan and Karly.
			** STEPH to arrange committee meeting with David and Chris to discuss evaluations.
			** STEPH to email Alex & Anna to arrange meetings with them.
			* Motion to renew current staff's contracts for 1 year by Steph. Derek seconds. Carried.
	(Ratification of motion passed at Strategic Planning meeting in August.)		(Ratification of motion passed at Strategic Planning meeting in August.)

	#AGM		#AGM
	Motion to approve a special resolution to amend the bylaws passed at last year's AGM so as to incorporate technical changes to satisfy provincial requirements by Neil. Chris seconds. Carried.		* Motion to approve a special resolution to amend the bylaws passed at last year's AGM so as to incorporate technical changes to satisfy provincial requirements by Neil. Chris seconds. Carried.
	Motion to approve a special resolution to amend the bylaw to clarify board terms to begin November 1 by Steph. Seconded by Bernadette. Carried.		* Motion to approve a special resolution to amend the bylaw to clarify board terms to begin November 1 by Steph. Seconded by Bernadette. Carried.
	Motion to write a policy ensuring Annual General Meetings occur by October 15 each year by Steph. Seconded by Bernadette. Carried.		* Motion to write a policy ensuring Annual General Meetings occur by October 15 each year by Steph. Seconded by Bernadette. Carried.
	'''ACTION:''' ANNA to finish writing Strategic Plan and submit to the Board before next board meeting.		* '''ACTION:''' ANNA to finish writing Strategic Plan and submit to the Board before next board meeting.
	'''ACTION:''' NEIL to send out AGM announcement to membership.		* '''ACTION:''' NEIL to send out AGM announcement to membership.
	Next meeting to be a brief meeting immediately after the AGM.		* Next meeting to be a brief meeting immediately after the AGM.
	'''ACTION:''' BERNADETTE to do selection for Grange and Allsop Awards.		* '''ACTION:''' BERNADETTE to do selection for Grange and Allsop Awards.
	'''ACTION:''' BERNADETTE to arrange food for the AGM, with an expectation of 50 peopl and a maximum budget of $500.		* '''ACTION:''' BERNADETTE to arrange food for the AGM, with an expectation of 50 peopl and a maximum budget of $500.

	==In camera session==		==In camera session==

James P: These minutes are not yet approved.

2011-12-01T21:21:11Z

These minutes are not yet approved.

← Older revision		Revision as of 21:21, 1 December 2011
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			These minutes are not yet approved.

	==Call to Order==		==Call to Order==
	Time: 6:40pm		Time: 6:40pm

Cwc at 05:16, 10 November 2011

2011-11-10T05:16:18Z

← Older revision		Revision as of 05:16, 10 November 2011
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	~~<ol>~~		==Call to Order==
	==~~<li>~~Call to Order~~</li>~~==
	Time: 6:40pm		Time: 6:40pm
	Board attendance: Bernadette, Derek, James, Steph, Neil, David, Chris		Board attendance: Bernadette, Derek, James, Steph, Neil, David, Chris
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	Minute-taker: Steph		Minute-taker: Steph

	==~~<li>~~Approval of Agenda~~</li>~~==		==Approval of Agenda==
	Motion to approve by Bernadette. Seconded by Derek. Approved		Motion to approve by Bernadette. Seconded by Derek. Approved

	==~~<li>~~Approval of Last Month's Minutes~~</li>~~==		==Approval of Last Month's Minutes==
	July minutes not yet completed. Need to be approved at next meeting.		July minutes not yet completed. Need to be approved at next meeting.

	==~~<li>~~Date, Location & Food for Next Meeting~~</li>~~==		==Date, Location & Food for Next Meeting==
	Sunday, September 25 after the AGM. Location: Ritchie Hall. Food will be catered.		Sunday, September 25 after the AGM. Location: Ritchie Hall. Food will be catered.

	==~~<li>~~Reports~~</li>~~==		==Reports==

	#[[President's Report (Month) (Year)\|President's Report]]		===[[President's Report (Month) (Year)\|President's Report]] ===

	#[[Treasurer's Report (Month) (Year)\|Treasurer's Report]]		=== [[Treasurer's Report (Month) (Year)\|Treasurer's Report]] ===
	2011-2012 Budget presented		2011-2012 Budget presented

	#[[ED Report (Month) (Year)\|Executive Director's Report]]		=== [[ED Report (Month) (Year)\|Executive Director's Report]]===

	#[[BikeWorks Report (Month) (Year)\|BikeWorks Report]]		=== [[BikeWorks Report (Month) (Year)\|BikeWorks Report]]===

	#[[Committee 1 Report (Month) (Year)\|Committee 1 Report]]		=== [[Committee 1 Report (Month) (Year)\|Committee 1 Report]] ===

	#[[Committee 2 Report (Month) (Year)\|Committee 2 Report]]		=== [[Committee 2 Report (Month) (Year)\|Committee 2 Report]] ===

	==~~<li>~~Current Business~~</li>~~==		==Current Business==
	#Old Business Item 1		#Old Business Item 1
	#Old Business Item 2		#Old Business Item 2

	==~~<li>~~New Business~~</li>~~==		==New Business==

	#Volunteer Appreciation		#Volunteer Appreciation
Line 59:		Line 58:
	'''ACTION:''' BERNADETTE to arrange food for the AGM, with an expectation of 50 peopl and a maximum budget of $500.		'''ACTION:''' BERNADETTE to arrange food for the AGM, with an expectation of 50 peopl and a maximum budget of $500.

	==~~<li>~~In ~~Camera Session</li>~~==		==In camera session==

	==~~<li>~~Adjournment~~</li>~~==		==Adjournment==
	Adjournment at 7:40pm.		Adjournment at 7:40pm.

	~~</ol>~~
	[[Category:minutes]]		[[Category:minutes]]
	[[Category:2010-2011 Board minutes]]		[[Category:2010-2011 Board minutes]]

Cwc at 05:15, 10 November 2011

2011-11-10T05:15:01Z

← Older revision		Revision as of 05:15, 10 November 2011
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	</ol>		</ol>
			[[Category:minutes]]
			[[Category:2010-2011 Board minutes]]

Anna Vesala: Created page with "
==
Call to Order
== Time: 6:40pm Board attendance: Bernadette, Derek, James, Steph, Neil, David, Chris Staff attendance: n/a Guests: n/a Minute-taker: Steph ==
A..."

2011-10-07T01:13:46Z

Created page with "<ol> ==<li>Call to Order</li>== Time: 6:40pm Board attendance: Bernadette, Derek, James, Steph, Neil, David, Chris Staff attendance: n/a Guests: n/a Minute-taker: Steph ==<li>A..."

New page

<ol>
==<li>Call to Order</li>==
Time: 6:40pm
Board attendance: Bernadette, Derek, James, Steph, Neil, David, Chris
Staff attendance: n/a
Guests: n/a
Minute-taker: Steph

==<li>Approval of Agenda</li>==
Motion to approve by Bernadette. Seconded by Derek. Approved

==<li>Approval of Last Month's Minutes</li>==
July minutes not yet completed. Need to be approved at next meeting.

==<li>Date, Location & Food for Next Meeting</li>==
Sunday, September 25 after the AGM. Location: Ritchie Hall. Food will be catered.

==<li>Reports</li>==

#[[President's Report (Month) (Year)|President's Report]]

#[[Treasurer's Report (Month) (Year)|Treasurer's Report]]
2011-2012 Budget presented

#[[ED Report (Month) (Year)|Executive Director's Report]]

#[[BikeWorks Report (Month) (Year)|BikeWorks Report]]

#[[Committee 1 Report (Month) (Year)|Committee 1 Report]]

#[[Committee 2 Report (Month) (Year)|Committee 2 Report]]

==<li>Current Business</li>==
#Old Business Item 1
#Old Business Item 2

==<li>New Business</li>==

#Volunteer Appreciation
Motion to nominate dedicated volunteer Chris Chan for Stars of Alberta Award by Stephanie. Seconded by Neil. Approved.
ACTION: DAVID to complete nomination.

#Budget
Motion to approve 2011-2012 budget as presented made by Steph. Seconded by Derek.

#Personnel Committee
'''ACTION:''' Personnel Committee to gather information from various sources on staff performance. STEPH to talk to Micah, artists and David. KEVIN & DAVID to schedule exit interviews with summer staff. CHRIS to talk to Jan and Karly. STEPH to arrange committee meeting with David and Chris to discuss evaluations. STEPH to email Alex & Anna to arrange meetings with them.
Motion to renew current staff's contracts for 1 year by Steph. Derek seconds. Carried.
(Ratification of motion passed at Strategic Planning meeting in August.)

#AGM
Motion to approve a special resolution to amend the bylaws passed at last year's AGM so as to incorporate technical changes to satisfy provincial requirements by Neil. Chris seconds. Carried.
Motion to approve a special resolution to amend the bylaw to clarify board terms to begin November 1 by Steph. Seconded by Bernadette. Carried.
Motion to write a policy ensuring Annual General Meetings occur by October 15 each year by Steph. Seconded by Bernadette. Carried.
'''ACTION:''' ANNA to finish writing Strategic Plan and submit to the Board before next board meeting.
'''ACTION:''' NEIL to send out AGM announcement to membership.
Next meeting to be a brief meeting immediately after the AGM.
'''ACTION:''' BERNADETTE to do selection for Grange and Allsop Awards.
'''ACTION:''' BERNADETTE to arrange food for the AGM, with an expectation of 50 peopl and a maximum budget of $500.

==<li>In Camera Session</li>==

==<li>Adjournment</li>==
Adjournment at 7:40pm.

</ol>