Board Minutes April 2024 - Revision history

Adam.burgess: /* In Camera Session */

2024-04-09T12:39:19Z

In Camera Session

← Older revision		Revision as of 12:39, 9 April 2024
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	\|result= pass		\|result= pass
	}}		}}
	* Please list how long you believe your topic will take to discuss:
	** Name (___ min)		Jonathan Woelber was added as a director by in-camera vote.
	** Name (___ min)

	{{Motion		{{Motion

Adam.burgess: /* Finance Audit (2 mins) */

2024-04-09T12:34:53Z

Finance Audit (2 mins)

← Older revision		Revision as of 12:34, 9 April 2024
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	=== Finance Audit (2 mins) ===		=== Finance Audit (2 mins) ===
	* In-progress per Marcel.		* In-progress per Marcel.
	~~{{Motion:~~
	~~\|motion= To have the finance committee prepare the audit, and to invite members of BE to review the audit in June.~~
	~~\|first= Sarah~~
	~~\|second= Heather~~
	~~\|yes=~~
	~~\|no= none~~
	~~\|abstain=~~
	~~\|result= pass~~
	}}

	No particular number of members is required, it's just an invitation to look early if concerned rather than waiting for the AGM.		No particular number of members is required, it's just an invitation to look early if concerned rather than waiting for the AGM.

Adam.burgess: /* Current & Completed Business (30 mins if we keep it really tight!) */

2024-04-09T12:34:29Z

Current & Completed Business (30 mins if we keep it really tight!)

@@ Line 79: / Line 79: @@
 * '''Committee Chairpersons''' to ensure wiki is up-to-date with committee TOR.
+*
 ===Cash balance required for winter operation ===

Adam.burgess: /* Documentation of Whatsapp thread (5 min) */

2024-04-09T12:25:45Z

Documentation of Whatsapp thread (5 min)

← Older revision		Revision as of 12:25, 9 April 2024
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	=== Documentation of Whatsapp thread (5 min)===		=== Documentation of Whatsapp thread (5 min)===
	*Whereas our Whatsapp chat contains a wealth of information for ourselves and for future board members to reference, transcripts of the preceeding month's Whatsapp discussion thread will be appended to the in-camera minutes of each board meeting going forward.
	* Discussion notes:
	**
	**

	{{Motion		{{Motion
	\|motion=		\|motion= Whereas our Whatsapp chat contains a wealth of information for ourselves and for future board members to reference, transcripts of the preceeding month's Whatsapp discussion thread will be appended to the in-camera minutes of each board meeting going forward.
	\|first= Adam		\|first= Adam
	\|second= Heather		\|second= Heather
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	\|result= pass		\|result= pass
	}}		}}
	* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).

	== <i>In Camera</i> Session ==		== <i>In Camera</i> Session ==

Adam.burgess: /* Resignation of Board Member Gino */

2024-04-09T12:23:35Z

Resignation of Board Member Gino

← Older revision		Revision as of 12:23, 9 April 2024
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	=== Resignation of Board Member Gino===		=== Resignation of Board Member Gino===
	* Whereas our bylaws state that a member absent from 3 meetings in a row without adequate notice or excuse will be considered to have resigned, we recognize Gino's resignation from the board.
	* Discussion notes:
	**
	**

	{{Motion		{{Motion
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	\|result= pass		\|result= pass
	}}		}}
	* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).

	=== Documentation of Whatsapp thread (5 min)===		=== Documentation of Whatsapp thread (5 min)===

Adam.burgess: /* Funding for Shop Manager Facilitator */

2024-04-09T12:23:12Z

Funding for Shop Manager Facilitator

← Older revision		Revision as of 12:23, 9 April 2024
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	=== Funding for Shop Manager Facilitator===		=== Funding for Shop Manager Facilitator===
	* As our shop managers are merging their work, normally the ED would be involved in that. Keith doesn't feel anyone on the board should take over facilitating that. There was a suggestion to take some money to hire a facilitator to help shop managers figure this out. There was little interest in this from board or staff.		* As our shop managers are merging their work, normally the ED would be involved in that. Keith doesn't feel anyone on the board should take over facilitating that. There was a suggestion to take some money to hire a facilitator to help shop managers figure this out. There was little interest in this from board or staff.

	**
	**

	=== Resignation of Board Member Gino===		=== Resignation of Board Member Gino===

Adam.burgess: /* 6 month Board Retreat */

2024-04-09T12:22:48Z

6 month Board Retreat

← Older revision		Revision as of 12:22, 9 April 2024
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	**		**
	=== 6 month Board Retreat===		=== 6 month Board Retreat===
	* Heather and others have proposed it. Matt points out this is a good idea given high board turnover. ~~Would be a weekend morning + lunch. Keith will set up a Whatsapp poll~~ in ~~the next few wks for timing~~.		* Heather and others have proposed it. Matt points out this is a good idea given high board turnover. Further discussion was in-camera.

	**
	=== Funding for Shop Manager Facilitator===		=== Funding for Shop Manager Facilitator===
	* As our shop managers are merging their work, normally the ED would be involved in that. Keith doesn't feel anyone on the board should take over facilitating that. There was a suggestion to take some money to hire a facilitator to help shop managers figure this out. There was little interest in this from board or staff.		* As our shop managers are merging their work, normally the ED would be involved in that. Keith doesn't feel anyone on the board should take over facilitating that. There was a suggestion to take some money to hire a facilitator to help shop managers figure this out. There was little interest in this from board or staff.

Adam.burgess: /* Business Item 2 (__ min) */

2024-04-09T12:22:13Z

Business Item 2 (__ min)

← Older revision		Revision as of 12:22, 9 April 2024
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	Jonathan chose to attend today for a few reasons. 1, to give an update on our outreach program with Boyle Street, which may be able to go forward now that they have some space in the Bissel Centre location, so Jonathan and volunteer Bruce MacKintosh will be doing that. He is also prepared to fill out board vacancy. He is past president of BE, and has been a volunteer since 2013, and continues to be a volunteer at the downtown shop.		Jonathan chose to attend today for a few reasons. 1, to give an update on our outreach program with Boyle Street, which may be able to go forward now that they have some space in the Bissel Centre location, so Jonathan and volunteer Bruce MacKintosh will be doing that. He is also prepared to fill out board vacancy. He is past president of BE, and has been a volunteer since 2013, and continues to be a volunteer at the downtown shop.

	~~=== Business Item 2 (__ min)===~~
	*
	* Discussion notes:
	**
	**

	== New Business ==		== New Business ==

Adam.burgess: /* Introduction to Jonathan Woelber */

2024-04-09T12:21:55Z

Introduction to Jonathan Woelber

← Older revision		Revision as of 12:21, 9 April 2024
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	Jonathan chose to attend today for a few reasons. 1, to give an update on our outreach program with Boyle Street, which may be able to go forward now that they have some space in the Bissel Centre location, so Jonathan and volunteer Bruce MacKintosh will be doing that. He is also prepared to fill out board vacancy. He is past president of BE, and has been a volunteer since 2013, and continues to be a volunteer at the downtown shop.		Jonathan chose to attend today for a few reasons. 1, to give an update on our outreach program with Boyle Street, which may be able to go forward now that they have some space in the Bissel Centre location, so Jonathan and volunteer Bruce MacKintosh will be doing that. He is also prepared to fill out board vacancy. He is past president of BE, and has been a volunteer since 2013, and continues to be a volunteer at the downtown shop.

	* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).

	=== Business Item 2 (__ min)===		=== Business Item 2 (__ min)===

Adam.burgess: /* Update on value for members homework (3 mins) */

2024-04-09T12:21:35Z

Update on value for members homework (3 mins)

← Older revision		Revision as of 12:21, 9 April 2024
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	=== Update on value for members homework (3 mins) ===		=== Update on value for members homework (3 mins) ===
	* We agreed that this exercise is unnecessary. Members have endorsed their support the services we already provide through their generosity in our fundraising campaign.		* We agreed that this exercise is unnecessary. Members have endorsed their support the services we already provide through their generosity in our fundraising campaign.


	=== Update on CoE 20 Bike Clinics thing (__ min)===		=== Update on CoE 20 Bike Clinics thing (__ min)===