Board Minutes April 2015 - Revision history

Cwc at 09:55, 11 November 2017

2017-11-11T09:55:50Z

← Older revision		Revision as of 09:55, 11 November 2017
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	'''''These minutes were approved at the [~~http://edmontonbikes.ca/w/Board_Minutes_June_2015 June~~ 2015] board meeting.'''''		'''''These minutes were approved at the [[Board Minutes May 2015\|May 2015]] board meeting.'''''


	== EBC Board Meeting Minutes for April 22 2015 ==		== EBC Board Meeting Minutes for April 22 2015 ==

Anna Vesala at 23:03, 7 July 2015

2015-07-07T23:03:14Z

← Older revision		Revision as of 23:03, 7 July 2015
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			'''''These minutes were approved at the [http://edmontonbikes.ca/w/Board_Minutes_June_2015 June 2015] board meeting.'''''

	== EBC Board Meeting Minutes for April 22 2015 ==		== EBC Board Meeting Minutes for April 22 2015 ==

Geoffrey.Hansen at 03:20, 28 May 2015

2015-05-28T03:20:35Z

← Older revision		Revision as of 03:20, 28 May 2015
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	~~'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''~~

	== EBC Board Meeting Minutes for April 22 2015 ==		== EBC Board Meeting Minutes for April 22 2015 ==

Geoffrey.Hansen at 00:52, 28 May 2015

2015-05-28T00:52:54Z

← Older revision		Revision as of 00:52, 28 May 2015
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	* Board attendance: Alex, Michelle, Rachel, Nancy, Anna, Jon (by phone-in), CHris Co (720)		* Board attendance: Alex, Michelle, Rachel, Nancy, Anna, Jon (by phone-in), CHris Co (720)
	* Staff attendance: Coreen (6:40), Chris Ch (6:47)		* Staff attendance: Coreen (6:40), Chris Ch (6:47)
	* Regrets: Adrian, Alexey, Geoff		* Regrets: Adrian, Alexey, Geoff, Dan
	* Absent: ~~Dan~~		* Absent:
	* Guests: n/a		* Guests: n/a

Anna Vesala: /* Logistics for Next Meeting */

2015-04-23T20:37:14Z

Logistics for Next Meeting

← Older revision		Revision as of 20:37, 23 April 2015
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	* Date: Wed May 22??		* Date: Wed May 22??
	** Nancy, Rachel, Alex unavailable		** Nancy, Rachel, Alex unavailable
	** Rachel will send out Doodle		** <span style="background: lime;">Action Items:</span> '''Rachel''' will send out Doodle
	* Location: Rmm 113 is booked		* Location: Rmm 113 is booked
	* Chair: Jon (unless it is on May 19)		* Chair: Jon (unless it is on May 19)

Anna Vesala: /* In Camera Session (10 min) */

2015-04-23T20:36:06Z

In Camera Session (10 min)

← Older revision		Revision as of 20:36, 23 April 2015
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	** Nancy: one topic (10 min)		** Nancy: one topic (10 min)

	* <span style="background: yellow;">Motion:</span> To close the <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i> discussion. Moved by , seconded by . '''Motion ~~Failed/~~Carried.'''		* <span style="background: yellow;">Motion:</span> To close the <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i> discussion. Moved by Nancy, seconded by Rachel. '''Motion Carried.'''

	== Adjournment ==		== Adjournment ==

Anna Vesala: /* Agenda Building (5 min) */

2015-04-23T20:34:49Z

Agenda Building (5 min)

← Older revision		Revision as of 20:34, 23 April 2015
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	=== Agenda Building (5 min) ===		=== Agenda Building (5 min) ===
	* Nancy: board meeting agendas have been not very complete or timely lately. Who is responsible for building the agenda each month?		* Nancy: board meeting agendas have been not very complete or timely lately. Who is responsible for building the agenda each month?
	* Anna: From [https://docs.google.com/a/edmontonbikes.ca/document/d/1rtS_3vCrBrrIrJHLI7SfWKJa5g55iNxJylLVFe5skYY/edit Board Chairperson job description]: "The duties of the board chairperson shall include: 1) Facilitate the drafting of the agenda with input from the President and the Secretary; 2) Allocate time for each agenda item"		* Anna: From [https://docs.google.com/a/edmontonbikes.ca/document/d/1rtS_3vCrBrrIrJHLI7SfWKJa5g55iNxJylLVFe5skYY/edit Board Chairperson job description]: "The duties of the board chairperson shall include: 1) Facilitate the drafting of the agenda with input from the President and the Secretary; 2) Allocate time for each agenda item; [...]"
	* Rachel: Perhaps this should be maybe at the same time as the new deadline to review staff reports...		* Rachel: Perhaps this should be maybe at the same time as the new deadline to review staff reports...
			* Jon: Prez and Secretary should connect with Chairperson on same day as report comments are due to gather agenda items.

	== <i>In Camera</i> Session (10 min)==		== <i>In Camera</i> Session (10 min)==

Anna Vesala: /* New Business */

2015-04-23T20:14:11Z

New Business

← Older revision		Revision as of 20:14, 23 April 2015
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	* Nancy: Should we recruit new member now or wait until AGM?		* Nancy: Should we recruit new member now or wait until AGM?
	* Could post application now and if applications come in now, we could interview the individual immediately and appoint them for interim position until AGM.		* Could post application now and if applications come in now, we could interview the individual immediately and appoint them for interim position until AGM.

			* <span style="background: lime;">Action Items:</span> '''Anna''' will create new website application for 2015 board. '''Board''' will share with contacts and review applications prior to board meetings; applicants will be invited to meetings to be guest or interview.


	=== Strategic Plan Update (10 min) - Nancy ===		=== Strategic Plan Update (10 min) - Nancy ===
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	* Anna: From [https://docs.google.com/a/edmontonbikes.ca/document/d/1rtS_3vCrBrrIrJHLI7SfWKJa5g55iNxJylLVFe5skYY/edit Board Chairperson job description]: "The duties of the board chairperson shall include: 1) Facilitate the drafting of the agenda with input from the President and the Secretary; 2) Allocate time for each agenda item"		* Anna: From [https://docs.google.com/a/edmontonbikes.ca/document/d/1rtS_3vCrBrrIrJHLI7SfWKJa5g55iNxJylLVFe5skYY/edit Board Chairperson job description]: "The duties of the board chairperson shall include: 1) Facilitate the drafting of the agenda with input from the President and the Secretary; 2) Allocate time for each agenda item"
	* Rachel: Perhaps this should be maybe at the same time as the new deadline to review staff reports...		* Rachel: Perhaps this should be maybe at the same time as the new deadline to review staff reports...


	== <i>In Camera</i> Session (10 min)==		== <i>In Camera</i> Session (10 min)==

Anna Vesala: /* Approval of Agenda, Minutes, Reports (5 min) */

2015-04-23T20:12:28Z

Approval of Agenda, Minutes, Reports (5 min)

← Older revision		Revision as of 20:12, 23 April 2015
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	*[https://docs.google.com/document/d/1HgogvgHg1AbR3iT8eKHtM_bwPfpnAcAwcJjfwiQI0wo/edit ED Report March 2015] - submitted Apr 10 by CC		*[https://docs.google.com/document/d/1HgogvgHg1AbR3iT8eKHtM_bwPfpnAcAwcJjfwiQI0wo/edit ED Report March 2015] - submitted Apr 10 by CC

	* <span style="background: lime;">Action Items:</span> '''Anna''' add approval of March minutes to May's agenda.
			<span style="background: lime;">Action Items:</span> '''Anna''' add approval of March minutes to May's agenda.

	== Current & Completed Business ==		== Current & Completed Business ==

Anna Vesala at 02:09, 23 April 2015

2015-04-23T02:09:24Z

← Older revision		Revision as of 02:09, 23 April 2015
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	** Nancy, Rachel, Alex unavailable		** Nancy, Rachel, Alex unavailable
	** Rachel will send out Doodle		** Rachel will send out Doodle
	* Location:		* Location: Rmm 113 is booked
	* Chair:		* Chair: Jon (unless it is on May 19)
	* Minute-taker:		* Minute-taker: Anna (unless its May 25-29)
	* Food by:		* Food by: Rachel / Michelle
	* Regrets: Nancy will be in Thailand

	== Approval of Agenda, Minutes, Reports (5 min) ==		== Approval of Agenda, Minutes, Reports (5 min) ==
	~~Anna moves to approve agenda, Nancy second. Carried.~~

	* <span style="background: yellow;">Motion:</span> To approve this ~~(month)~~ agenda~~, the (month)(year) minutes, and reports as presented below~~. Moved by ~~. Seconded~~ by . '''Motion ~~Failed/~~Carried.'''		* <span style="background: yellow;">Motion:</span> To approve this April agenda. Moved by Anna, seconded by Nancy. '''Motion Carried.'''
			* <span style="background: yellow;">Motion:</span> To approve 2 reports as presented below. Moved by Nancy, seconded by Michelle. Anna abstains. '''Motion Carried.'''
	~~Nancy moves to~~ approve reports ~~(financial, ED)~~, Michelle. Anna abstains. Carried.

	~~=== President~~'~~s Report ===~~
	*[President'~~s Report (Month) (Year)]~~

	=== Treasurer's Report ===		=== Treasurer's Report ===
	*[~~Treasurer's~~ Report ~~(Month) (Year)~~]		*[https://docs.google.com/a/edmontonbikes.ca/document/d/1NQOkjWQcsjEln2NSQ4NypBYeGIrn44KxwdV5x_1XWQ8/edit Financial Report March 2015] - submitted Apr 14 by Neil

	=== Executive Director's Report ===		=== Executive Director's Report ===
	*[~~ED Report (Month) (Year)]~~		*[https://docs.google.com/document/d/1HgogvgHg1AbR3iT8eKHtM_bwPfpnAcAwcJjfwiQI0wo/edit ED Report March 2015] - submitted Apr 10 by CC

	~~=== BikeWorks Report ===~~
	*[BikeWorks Report (Month) (Year)]

	~~=== Advocacy Committee Report ===~~
	*[Advocacy Committee Report (Month) (Year)]

	~~=== H~~.R. ~~Committee Report ===~~
	*[H.R. Committee Report (Month) (Year)]

	~~=== Policy Committee Report ===~~
	*[Policy Committee Report (Month) (Year)]

	~~=== Strategic Planning Committee Report ===~~
	*[Strategic Planning Committee Report ~~(Month) (Year)~~]

			* <span style="background: lime;">Action Items:</span> '''Anna''' add approval of March minutes to May's agenda.


	== Current & Completed Business ==		== Current & Completed Business ==
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	'''COMPLETED'''		'''COMPLETED'''
	*		*
	*

			== New Business ==

	=== Board Resignation and Recruitment (5 min)===		=== Board Resignation and Recruitment (5 min)===
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	* Nancy: Should we recruit new member now or wait until AGM?		* Nancy: Should we recruit new member now or wait until AGM?
	* Could post application now and if applications come in now, we could interview the individual immediately and appoint them for interim position until AGM.		* Could post application now and if applications come in now, we could interview the individual immediately and appoint them for interim position until AGM.

	* <span style="background: yellow;">Motion:</span> To ___. Moved by , seconded by . '''Motion Failed/Carried.'''
	* <span style="background: lime;">Action Items:</span> '''Anna''' will create a 2015 board application on website asap.


	=== Strategic Plan Update (10 min) - Nancy ===		=== Strategic Plan Update (10 min) - Nancy ===
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	* <span style="background: yellow;">Motion:</span> To impose a deadline for board members to review/comment/sign staff reports within 1 week of report submission (5th of each month). Moved by Rachel, seconded by Michelle. '''Motion Carried.'''		* <span style="background: yellow;">Motion:</span> To impose a deadline for board members to review/comment/sign staff reports within 1 week of report submission (5th of each month). Moved by Rachel, seconded by Michelle. '''Motion Carried.'''


	=== Charitable Status (5 min) - Michelle ===		=== Charitable Status (5 min) - Michelle ===
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	* Post-poned until June.		* Post-poned until June.

			=== Agenda Building (5 min) ===
	=== Agenda Building (5 min)===
	* Nancy: board meeting agendas have been not very complete or timely lately. Who is responsible for building the agenda each month?		* Nancy: board meeting agendas have been not very complete or timely lately. Who is responsible for building the agenda each month?
	* Anna: From [https://docs.google.com/a/edmontonbikes.ca/document/d/1rtS_3vCrBrrIrJHLI7SfWKJa5g55iNxJylLVFe5skYY/edit Board Chairperson job description]: "The duties of the board chairperson shall include: 1) Facilitate the drafting of the agenda with input from the President and the Secretary; 2) Allocate time for each agenda item"		* Anna: From [https://docs.google.com/a/edmontonbikes.ca/document/d/1rtS_3vCrBrrIrJHLI7SfWKJa5g55iNxJylLVFe5skYY/edit Board Chairperson job description]: "The duties of the board chairperson shall include: 1) Facilitate the drafting of the agenda with input from the President and the Secretary; 2) Allocate time for each agenda item"
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	~~== New Business ==~~		== <i>In Camera</i> Session (10 min)==
			* <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Moved by Rachel, seconded by Nancy. '''Motion Carried.'''
	~~=== New Business Item 1 (__ min)===~~
	*
	* Discussion notes:
	**
	**

	* <span style="background: yellow;">Motion:</span> To ___. Moved by , seconded by . '''Motion Failed/Carried.'''
	* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).

	~~=== New Business Item 2 (__ min)===~~
	*
	* Discussion notes:
	**
	**



	== <i>In Camera</i> Session (__ min)==
	* <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Moved by , seconded by . '''Motion ~~Failed/~~Carried.'''
	* Please list how long you believe your topic will take to discuss:		* Please list how long you believe your topic will take to discuss:
	**		** Nancy: one topic (10 min)
	**

	* <span style="background: yellow;">Motion:</span> To close the <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i> discussion. Moved by , seconded by . '''Motion Failed/Carried.'''		* <span style="background: yellow;">Motion:</span> To close the <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i> discussion. Moved by , seconded by . '''Motion Failed/Carried.'''

	== Adjournment ==		== Adjournment ==
	* <span style="background: yellow;">Motion:</span> To adjourn the meeting. Moved by , seconded by . '''Motion ~~Failed/~~Carried.'''		* <span style="background: yellow;">Motion:</span> To adjourn the meeting at 8:00pm. Moved by Nancy, seconded by Rachel. '''Motion Carried.'''

	[[Category:minutes]]		[[Category:minutes]]
	[[Category:2013-2014 Board minutes]]		[[Category:2013-2014 Board minutes]]