Board Minutes April 2014 - Revision history

Anna Vesala at 07:47, 8 July 2014

2014-07-08T07:47:20Z

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	'''''These minutes ~~are not yet~~ approved.		'''''These minutes were approved at the [http://edmontonbikes.ca/w/Board_Minutes_May_2014 May 2014] board meeting.'''''

	~~They are scheduled for review and approval~~ at the ~~upcoming~~ board meeting.'''''

	== EBC Board Meeting Minutes for April 16, 2014 ==		== EBC Board Meeting Minutes for April 16, 2014 ==

Anna Vesala at 06:47, 10 May 2014

2014-05-10T06:47:18Z

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	** No meetings at BWS are possible during open hours. Could meet when shop is not open (Fri, Sat, Sun nights).		** No meetings at BWS are possible during open hours. Could meet when shop is not open (Fri, Sat, Sun nights).

	* <span style="background: lime;">Action Items:</span> '''Anna''' will book meeting space for May at UofA. Future meeting locations TBD once BWS is open~~. meeting~~.		* <span style="background: lime;">Action Items:</span> '''Anna''' will book meeting space for May at UofA. Future meeting locations TBD once BWS is open.
	* Bernadette will be missing May and June meetings.		* Bernadette will be missing May and June meetings.

Anna Vesala: /* Organizational Values and Patron Experience at Shops (10 min) */

2014-04-17T04:09:38Z

Organizational Values and Patron Experience at Shops (10 min)

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	** What are next steps?		** What are next steps?
	* Discussion notes:		* Discussion notes:
	** What has worked in the past? New volunteer orientation from past year specifically addresses welcoming patrons,		** What has worked in the past? New volunteer orientation from past year specifically addresses welcoming patrons, experienced volunteers may have developed habit/routine that does not address this so volunteer meeting has been schedule to ensure all volunteers are on same page, may get a 'secret shopper' patron to get feedback, need ongoing way to gather feedback on patron experience (eg. annual survey), poster in shop with our organizational values
	experienced volunteers may have developed habit/routine that does not address this so volunteer meeting has been schedule to ensure all volunteers are on same page, may get a 'secret shopper' patron to get feedback, need ongoing way to gather feedback on patron experience (eg. annual survey), poster in shop with our organizational values
	** What has not worked? Taking tools out of patron's hands (volunteer training issue), patron standing in doorway looking lost not being welcomed by anyone (physical layout of shop? need front counter at door with staff),		** What has not worked? Taking tools out of patron's hands (volunteer training issue), patron standing in doorway looking lost not being welcomed by anyone (physical layout of shop? need front counter at door with staff),
	** Steve spoke to some issues he has seen: not enough volunteers on shift so everyone is very busy, volunteers not taking their shift seriously so show up late or dont identify that they are on shift, etc.		** Steve spoke to some issues he has seen: not enough volunteers on shift so everyone is very busy, volunteers not taking their shift seriously so show up late or dont identify that they are on shift, etc.
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	* <span style="background: lime;">Action Items:</span> '''Coreen''' will forward the reply to patron to board. '''Anna''' will draft a response with our current and proposed practices.		* <span style="background: lime;">Action Items:</span> '''Coreen''' will forward the reply to patron to board. '''Anna''' will draft a response with our current and proposed practices.


	=== Low Income Accessibility of Our Shops (10 min)===		=== Low Income Accessibility of Our Shops (10 min)===

Anna Vesala: /* Approval of Agenda, Minutes, Reports (5 min) */

2014-04-17T04:03:07Z

Approval of Agenda, Minutes, Reports (5 min)

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	* <span style="background: yellow;">Motion:</span> To approve April agenda. Motioned by Matt. Seconded by Steve. '''Motion Carried.'''		* <span style="background: yellow;">Motion:</span> To approve April agenda. Motioned by Matt. Seconded by Steve. '''Motion Carried.'''

	== Approval of ~~Agenda,~~ Minutes, Reports (5 min) ==		== Approval of Minutes & Reports (5 min) ==
	* <span style="background: yellow;">Motion:</span> To approve March 2014 minutes, and reports as presented (below). Motioned by Matt. Seconded by Leila. '''Motion Carried.'''		* <span style="background: yellow;">Motion:</span> To approve March 2014 minutes, and reports as presented (below). Motioned by Matt. Seconded by Leila. '''Motion Carried.'''

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	=== Policy Committee Report ===		=== Policy Committee Report ===
	* https://docs.google.com/a/edmontonbikes.ca/document/d/1WCnVym7fzofSg2hasfQa1-K-QkqulIOUlZejgrI-WZg/edit Policy Committee Report 2014] - submitted April 14 by Kristen		* https://docs.google.com/a/edmontonbikes.ca/document/d/1WCnVym7fzofSg2hasfQa1-K-QkqulIOUlZejgrI-WZg/edit Policy Committee Report 2014] - submitted April 14 by Kristen


	== Reports (not approved) ==		== Reports (not approved) ==

Anna Vesala at 03:44, 17 April 2014

2014-04-17T03:44:48Z

Show changes

Anna Vesala: /* BWS Reno Budget (20 min) */

2014-04-16T23:51:37Z

BWS Reno Budget (20 min)

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	=== BWS Reno Budget (20 min)===		=== BWS Reno Budget (20 min)===
	* BikeWorks Manager report has pointed to a number of expenses outside of the approved budget. Financial assessment is required before any further expenses are incurred.		* BikeWorks Manager report has pointed to a number of expenses outside of the approved budget. Financial assessment is required before any further expenses are incurred.
			* Chris updated the [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AiPA_mxTBvz1dDVlallkb3EzMGdNUWZEUTZtWlZYMkE&usp=drive_web#gid=3 Reno Budget]:
			** approved budget of $16,500
			** actual budget $16,115 but still must complete:
			***Doors ~$2,000
			***Door installation ~$1,000
			***Fencing ~ $850
			***Window coverings ?
			***Vending machine $7,338
	* Discussion notes:		* Discussion notes:
	**		**

Douglas.logan: /* New Business */

2014-04-16T23:45:09Z

New Business

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	* Date, time, logistics: Saturday AM is usually popular with Jane's Walks. Any other suggestions?		* Date, time, logistics: Saturday AM is usually popular with Jane's Walks. Any other suggestions?
	* How do we advertise to new and existing EBC members? Facebook? Twitter? BikeWorks?		* How do we advertise to new and existing EBC members? Facebook? Twitter? BikeWorks?
			* Discussion notes:
			**
			**


			=== EBC representation at Good100 May31/June1 (10 min)===
			* EBC will get to spend a weekend with other YEG movers and shakers who work on local food, arts, activism, local business, social enterprise, government, advocacy, indigenous rights, social justice, charity, funding, design, alternative media and more.
			* There have been thoughts about promotions in the form of memberships or services for the attendees of Good100. We also may be able to give and/or gather information. Thoughts?
			* Any suggestions?
	* Discussion notes:		* Discussion notes:
	**		**

Anna Vesala: /* Updates on Action Items From Previous Meeting (5 min) */

2014-04-16T23:36:36Z

Updates on Action Items From Previous Meeting (5 min)

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	* Feb 2014: '''Sarah, Bernadette, Doug''' will be on ad-hoc Volunteer Appreciation committee. Matt is interested in knowing specific roles when they are determined.		* Feb 2014: '''Sarah, Bernadette, Doug''' will be on ad-hoc Volunteer Appreciation committee. Matt is interested in knowing specific roles when they are determined.
	* Feb 2014: '''Caylie, Carlos, Neil''' will meet to review treasurer role and get signing authority names updated.		* Feb 2014: '''Caylie, Carlos, Neil''' will meet to review treasurer role and get signing authority names updated.
			** Anna has submitted updated Board of Directors list to Corporate Registries. Once approved, Servus will accept new signing authorities.
	* Feb 2014: '''Carlos, Derek, Anna''' will meet to do a mini-orientation.		* Feb 2014: '''Carlos, Derek, Anna''' will meet to do a mini-orientation.
	* Mar 2014: '''Doug''' will contact commercial bike repair applicant by phone by March 21.		* Mar 2014: '''Doug''' will contact commercial bike repair applicant by phone by March 21.

Anna Vesala: /* In Camera Session (__ min) */

2014-04-16T23:31:18Z

In Camera Session (__ min)

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	**		**

	== <i>In Camera</i> Session (__ min)==		== <i>In Camera</i> Session (20 min)==
	* <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Moved by , seconded by . '''Motion Failed/Carried.'''		* <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Moved by , seconded by . '''Motion Failed/Carried.'''
	* Please list how long you believe your topic will take to discuss:		* Please list how long you believe your topic will take to discuss:
	**		** 15 min topic
	**		**

Anna Vesala: /* Current & Completed Business */

2014-04-16T23:30:18Z

Current & Completed Business

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	*		*
	*		*


	=== Casino Advisor (10 min)===		=== Casino Advisor (10 min)===
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	* <span style="background: yellow;">Motion:</span> To ___. Moved by , seconded by . '''Motion Failed/Carried.'''		* <span style="background: yellow;">Motion:</span> To ___. Moved by , seconded by . '''Motion Failed/Carried.'''
	* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).		* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).

	~~=== Business Item 2 (__ min)===~~
	*
	* Discussion notes:
	**
	**

	== New Business ==		== New Business ==