Board Minutes April 2012 - Revision history

Cwc at 05:56, 12 December 2012

2012-12-12T05:56:20Z

← Older revision		Revision as of 05:56, 12 December 2012
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	These minutes ~~are not yet~~ approved.		These minutes were approved in the [[Board Minutes May 2012]].

	== EBC Board Meeting Minutes for April 5, 2011 ==		== EBC Board Meeting Minutes for April 5, 2011 ==

James P: /* Information Management Committee */ Not present.

2012-05-08T20:13:02Z

Information Management Committee: Not present.

← Older revision		Revision as of 20:13, 8 May 2012
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	[[File:IMC Feb-Mar2012 report.pdf \| 'Information Management Committee February-March report']]		[[File:IMC Feb-Mar2012 report.pdf \| 'Information Management Committee February-March report']]

	I am going to say the Terms of reference will not be ready for the meeting. They are still on Google Docs linked to in the February meeting minutes. I will be moving the document to the wiki since no collaboration is happening, and I can no longer edit the Google Docs document effectively after an interface change.		James Phillips (not present) writes: I am going to say the Terms of reference will not be ready for the meeting. They are still on Google Docs linked to in the February meeting minutes. I will be moving the document to the wiki since no collaboration is happening, and I can no longer edit the Google Docs document effectively after an interface change.

	=== Advocacy Committee Report ===		=== Advocacy Committee Report ===

Micah.cooper: /* Adjournment */

2012-04-06T02:56:13Z

Adjournment

← Older revision		Revision as of 02:56, 6 April 2012
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	== Adjournment ==		== Adjournment ==
	*MOVED BY: . SECONDED: . ~~CARRIED/NOT~~ CARRIED TIME: .		*MOVED BY: Steph. SECONDED: Chris Corrigan. CARRIED TIME: 8.55.

	[[Category:minutes]]		[[Category:minutes]]
	[[Category:2011-2012 Board minutes]]		[[Category:2011-2012 Board minutes]]

Micah.cooper at 02:34, 6 April 2012

2012-04-06T02:34:53Z

← Older revision		Revision as of 02:34, 6 April 2012
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	== New Business ==		== New Business ==
	=== Upcoming election ===		=== Upcoming election ===
	*		*SG: should we be lobbying? General response is no.
	*
	*

	=== Edmonton Free School launch party on 7 April (Micah) ===		=== Edmonton Free School launch party on 7 April (Micah) ===
	*letter for AGLC licence - edit? approval?		*letter for AGLC licence - edit? approval?
			Moved: Duncan; Seconded: Steph; carried.
	*some details/questions:		*some details/questions:
	**screen for projecting		**screen for projecting (Malcolm?) Brett says there is one there.
	**Free School members allowed upstairs?		**Free School members allowed upstairs? Restrict side rooms, offices. Empty cash drawer: count out 100$ for float; say how much moving on cash sheet; move to safe. MBC will do it.
	**are there tables?		**are there tables? yes.
	**should we warn our irascible neighbour?		**should we warn our irascible neighbour? no, but keep door closed and keep quiet outside
			**security for space: Brett, me
			**parking: remind people not to park in alley

	=== Casino volunteer recruitment letter (Micah) ===		=== Casino volunteer recruitment letter (Micah) ===
	*feedback on content		*feedback on content
			**to be done online
			**include CCh
	*distribution?		*distribution?
			**send to lists and separately through newsletter
			*BB: let's have a spreadsheet

	== In Camera Session ==		== In Camera Session ==
			*MOVED BY: Micah. SECONDED: Duncan. CARRIED.

	== Adjournment ==		== Adjournment ==
	* ~~<span style="background: lightgrey;">~~MOVED BY: . SECONDED: . CARRIED/NOT CARRIED TIME: .~~</span>~~		*MOVED BY: . SECONDED: . CARRIED/NOT CARRIED TIME: .

	[[Category:minutes]]		[[Category:minutes]]
	[[Category:2011-2012 Board minutes]]		[[Category:2011-2012 Board minutes]]

Micah.cooper: /* Cycling Event Policy */

2012-04-06T02:22:04Z

Cycling Event Policy

← Older revision		Revision as of 02:22, 6 April 2012
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	[[Cycling Event Promotion Policy]]		[[Cycling Event Promotion Policy]]
	*any changes being made will be made to main article		*any changes being made will be made to main article
			*discussions on a few points but were pretty straightforward, non-contorversial.
			*CCh: might want to define 'representative of EBC' for legal purposes. Or attribute same def as 'leader of EBC'. Great big discussion about talking to people casually in shop about Critical Mass etc. Emphasising self as individual and not as representative of organisation. Perhaps we need more word-smithing. Spoken rules diff from written rules. But as long as we're clear in convo that we're disassociating ourselves.

			'''Action item''': AB will further obsess over wording.

	== New Business ==		== New Business ==

Micah.cooper: /* Board Job Description */

2012-04-06T02:02:31Z

Board Job Description

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	*any changes being made will be made to main article		*any changes being made will be made to main article
	*slightly heady discussion re: # of hours; on avg 3 hours per month?; AB thinks better to illustrate possibilities by saying between 3-10; BR: but we're talking about minimums; BB: so put low-end commitment or small range; SG thinks should put 'minimum' in there. Changes being effected in main article by DK.		*slightly heady discussion re: # of hours; on avg 3 hours per month?; AB thinks better to illustrate possibilities by saying between 3-10; BR: but we're talking about minimums; BB: so put low-end commitment or small range; SG thinks should put 'minimum' in there. Changes being effected in main article by DK.
			*CCh: translation services? Board expects its members to be able to participate in board discussions conducted in English, both verbal and written.

			Motion: Steph; Seconded: Adam; carried.

	=== Cycling Event Policy ===		=== Cycling Event Policy ===

Micah.cooper: /* Board Job Description */

2012-04-06T02:00:22Z

Board Job Description

← Older revision		Revision as of 02:00, 6 April 2012
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	[[Job Description: Board Member]]		[[Job Description: Board Member]]
	*any changes being made will be made to main article		*any changes being made will be made to main article
			*slightly heady discussion re: # of hours; on avg 3 hours per month?; AB thinks better to illustrate possibilities by saying between 3-10; BR: but we're talking about minimums; BB: so put low-end commitment or small range; SG thinks should put 'minimum' in there. Changes being effected in main article by DK.

	=== Cycling Event Policy ===		=== Cycling Event Policy ===

Micah.cooper at 01:57, 6 April 2012

2012-04-06T01:57:26Z

Micah.cooper: /* BikeWorks Report */

2012-04-06T01:53:52Z

BikeWorks Report

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	===BikeWorks Report ===		===BikeWorks Report ===
	[[BikeWorks Report (Month) (Year)\|BikeWorks Report]]		[[BikeWorks Report (Month) (Year)\|BikeWorks Report]]

			None.

	=== Information Management Committee ===		=== Information Management Committee ===
	[[File:IMC Feb-Mar2012 report.pdf \| 'Information Management Committee February-March report']]		[[File:IMC Feb-Mar2012 report.pdf \| 'Information Management Committee February-March report']]

Micah.cooper at 01:53, 6 April 2012

2012-04-06T01:53:33Z

← Older revision		Revision as of 01:53, 6 April 2012
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	**membership: CCh has ideas! will enact.		**membership: CCh has ideas! will enact.
	**shelving: find some!		**shelving: find some!
	**''Action item'': Micah will find email about library getting rid of shelving; might still be in ualberta account		**"Action item": Micah will find email about library getting rid of shelving; might still be in ualberta account
	**storage: big room we don't really use (meeting space): could use for storage somehow? Somehow using it better ourselves. Don't have to close shop every time their is a class going on.		**storage: big room we don't really use (meeting space): could use for storage somehow? Somehow using it better ourselves. Don't have to close shop every time their is a class going on.
	**Alex H wants to go to BikeBike; discussion is should he? Hell yeah, and we won't expect funding though we could pay his reg fee.		**Alex H wants to go to BikeBike; discussion is should he? Hell yeah, and we won't expect funding though we could pay his reg fee.
	**re: Vue article: highlight bike routes, getting info from Chris; should add volunteer or something? Bring more ideas and bike routes? But apparently you can't do that with the media, they just want to meet with one person, and that's CCh.		**re: Vue article: highlight bike routes, getting info from Chris; should add volunteer or something? Bring more ideas and bike routes? But apparently you can't do that with the media, they just want to meet with one person, and that's CCh.
	**re: archives: apparently Chris is working on EBC archives; MBC says Oh that was going to be my project but I've been super-busy. Can we collaborate?		**re: archives: apparently Chris is working on EBC archives; MBC says Oh that was going to be my project but I've been super-busy. Can we collaborate?
	**Action item: CCh and MBC will discuss library-archives.		**"Action item": CCh and MBC will discuss library-archives.
	**AB: SCIP interns: what to advert for? market BWN; fundraising/event mgmt; telephone/it/server; advocacy (somehow)		**AB: SCIP interns: what to advert for? market BWN; fundraising/event mgmt; telephone/it/server; advocacy (somehow)
	**AB: Heritage festival donations would go to Food Bank? Really? Should they not come to EBC? Yes.		**AB: Heritage festival donations would go to Food Bank? Really? Should they not come to EBC? Yes.
	**AB: Callingwood mrkt: who would do that? volunteer? staff? CCh- we could do it and make $ off of it. Our fees should really be higher, in order to cover our costs. Our currents rates don't do that. AB: As long as you can get at least one person to do it. SG: no prob with doing them as long as we follow through once committed. CCh: I could do this since it's close to my house. Rest of Board: As long as it doesn't interfere with your other jobs.		**AB: Callingwood mrkt: who would do that? volunteer? staff? CCh- we could do it and make $ off of it. Our fees should really be higher, in order to cover our costs. Our currents rates don't do that. AB: As long as you can get at least one person to do it. SG: no prob with doing them as long as we follow through once committed. CCh: I could do this since it's close to my house. Rest of Board: As long as it doesn't interfere with your other jobs.
	**AB: Sustainable Food Edmonton? What is it? (Brief descrip. of organisation.)		**AB: Sustainable Food Edmonton? What is it? (Brief descrip. of organisation.)
	**''Action item'': Report to be done 3 days in advance of each meeting.		**"Action item": Report to be done 3 days in advance of each meeting.

	===BikeWorks Report ===		===BikeWorks Report ===
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	[[Committee 2 Report (Month) (Year)\|Committee 2 Report]]		[[Committee 2 Report (Month) (Year)\|Committee 2 Report]]

	~~Duncan~~		*Community conversation re: SLRT: basically an angry pitchfork meeting.
			**Mill Woods line: Have largely lost battle for parallel bike lanes. Road right-of-way is priority, alread losing enough road space to LRT, no-one wants to cede more to bikes apparently.
			**How to get bike onto LRT: DK keeps bringing it up.
			**ample bike parking at stations; SLRT existing is basically ridiculous.
			**bike infrastructure: ride to stations & stops
			**"action item": way for us to lead the way re: bike parking/public art? Larry (someone) keen to have art=bike parking. Next step for us: making contacts with metal artists and metal sculptors. approach, put together short proposal, speak to LRT/transport people. General consensus among board. MBC: make sure art is also actually functional for locking your bike to. DK: we have those resources.
			**couple of bike lane consultations, pretty chill, looking forward to upcoming.

	== Current & Completed Business ==		== Current & Completed Business ==

← Older revision		Revision as of 01:57, 6 April 2012
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	**Chris Chan: Public consultations don't have any more weight than letters, really.		**Chris Chan: Public consultations don't have any more weight than letters, really.
	**Meeting is 11 April 4-7 Windsor Park Hall		**Meeting is 11 April 4-7 Windsor Park Hall
	**Action item: DK: FB event & advocacy email; CCh will update in next newsletter		**'''Action item''': DK: FB event & advocacy email; CCh will update in next newsletter

	*ideas for using the Velo-city opportunity?		*ideas for using the Velo-city opportunity?
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	**membership: CCh has ideas! will enact.		**membership: CCh has ideas! will enact.
	**shelving: find some!		**shelving: find some!
	**"Action item": Micah will find email about library getting rid of shelving; might still be in ualberta account		**'''Action item''': Micah will find email about library getting rid of shelving; might still be in ualberta account
	**storage: big room we don't really use (meeting space): could use for storage somehow? Somehow using it better ourselves. Don't have to close shop every time their is a class going on.		**storage: big room we don't really use (meeting space): could use for storage somehow? Somehow using it better ourselves. Don't have to close shop every time their is a class going on.
	**Alex H wants to go to BikeBike; discussion is should he? Hell yeah, and we won't expect funding though we could pay his reg fee.		**Alex H wants to go to BikeBike; discussion is should he? Hell yeah, and we won't expect funding though we could pay his reg fee.
	**re: Vue article: highlight bike routes, getting info from Chris; should add volunteer or something? Bring more ideas and bike routes? But apparently you can't do that with the media, they just want to meet with one person, and that's CCh.		**re: Vue article: highlight bike routes, getting info from Chris; should add volunteer or something? Bring more ideas and bike routes? But apparently you can't do that with the media, they just want to meet with one person, and that's CCh.
	**re: archives: apparently Chris is working on EBC archives; MBC says Oh that was going to be my project but I've been super-busy. Can we collaborate?		**re: archives: apparently Chris is working on EBC archives; MBC says Oh that was going to be my project but I've been super-busy. Can we collaborate?
	**"Action item": CCh and MBC will discuss library-archives.		**'''Action item''': CCh and MBC will discuss library-archives.
	**AB: SCIP interns: what to advert for? market BWN; fundraising/event mgmt; telephone/it/server; advocacy (somehow)		**AB: SCIP interns: what to advert for? market BWN; fundraising/event mgmt; telephone/it/server; advocacy (somehow)
	**AB: Heritage festival donations would go to Food Bank? Really? Should they not come to EBC? Yes.		**AB: Heritage festival donations would go to Food Bank? Really? Should they not come to EBC? Yes.
	**AB: Callingwood mrkt: who would do that? volunteer? staff? CCh- we could do it and make $ off of it. Our fees should really be higher, in order to cover our costs. Our currents rates don't do that. AB: As long as you can get at least one person to do it. SG: no prob with doing them as long as we follow through once committed. CCh: I could do this since it's close to my house. Rest of Board: As long as it doesn't interfere with your other jobs.		**AB: Callingwood mrkt: who would do that? volunteer? staff? CCh- we could do it and make $ off of it. Our fees should really be higher, in order to cover our costs. Our currents rates don't do that. AB: As long as you can get at least one person to do it. SG: no prob with doing them as long as we follow through once committed. CCh: I could do this since it's close to my house. Rest of Board: As long as it doesn't interfere with your other jobs.
	**AB: Sustainable Food Edmonton? What is it? (Brief descrip. of organisation.)		**AB: Sustainable Food Edmonton? What is it? (Brief descrip. of organisation.)
	**"Action item": Report to be done 3 days in advance of each meeting.		**'''Action item''': Report to be done 3 days in advance of each meeting.

	===BikeWorks Report ===		===BikeWorks Report ===
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	**ample bike parking at stations; SLRT existing is basically ridiculous.		**ample bike parking at stations; SLRT existing is basically ridiculous.
	**bike infrastructure: ride to stations & stops		**bike infrastructure: ride to stations & stops
	**~~"action~~ item": way for us to lead the way re: bike parking/public art? Larry (someone) keen to have art=bike parking. Next step for us: making contacts with metal artists and metal sculptors. approach, put together short proposal, speak to LRT/transport people. General consensus among board. MBC: make sure art is also actually functional for locking your bike to. DK: we have those resources.		**'''Action item''': way for us to lead the way re: bike parking/public art? Larry (someone) keen to have art=bike parking. Next step for us: making contacts with metal artists and metal sculptors. approach, put together short proposal, speak to LRT/transport people. General consensus among board. MBC: make sure art is also actually functional for locking your bike to. DK: we have those resources.
	**couple of bike lane consultations, pretty chill, looking forward to upcoming.		**couple of bike lane consultations, pretty chill, looking forward to upcoming.

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	=== Board Job Description ===		=== Board Job Description ===
	[[Job Description: Board Member]]		[[Job Description: Board Member]]
	*		*any changes being made will be made to main article

	=== Cycling Event Policy ===		=== Cycling Event Policy ===
	[[Cycling Event Promotion Policy]]		[[Cycling Event Promotion Policy]]
	*		*any changes being made will be made to main article

	== New Business ==		== New Business ==