Board Minutes April 2011 - Revision history

James P: Minutes were approved in June meeting

2011-12-01T21:10:44Z

Minutes were approved in June meeting

← Older revision		Revision as of 21:10, 1 December 2011
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	~~These minutes are not yet approved.~~

	== Action Items from Last Meeting ==		== Action Items from Last Meeting ==

Cwc: /* Next Meeting Date */

2011-04-30T07:28:16Z

Next Meeting Date

← Older revision		Revision as of 07:28, 30 April 2011
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	Date: Wednesday, May 25, 2011, 6:30pm		Date: Wednesday, May 25, 2011, 6:30pm
	Location: (TBD - BikeWorks, ENTS?)		Location: (TBD - BikeWorks, ENTS?)

			* Chris will arrange ENTS booking.

	== Food For Next Meeting ==		== Food For Next Meeting ==

Cwc: /* Rental bike program reporting */

2011-04-29T21:32:26Z

Rental bike program reporting

← Older revision		Revision as of 21:32, 29 April 2011
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	* Will wait for some more data from launch		* Will wait for some more data from launch
	* Financial: Alex to report to Derek		* Financial: Alex to report to Derek
			* ALEX to update webpage with bike rental details and photos

	=== Alberta Cycle Building Update ===		=== Alberta Cycle Building Update ===

Cwc: /* Rental bike program reporting */

2011-04-29T21:31:46Z

Rental bike program reporting

← Older revision		Revision as of 21:31, 29 April 2011
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	=== Rental bike program reporting ===		=== Rental bike program reporting ===
	* Derek's happy		* Derek's happy
	* Will wait for some more launch		* Will wait for some more data from launch
	* Financial: Alex to report to Derek		* Financial: Alex to report to Derek

Cwc: /* EBC Board Meeting Agenda for April 27, 2011 */

2011-04-28T04:03:53Z

EBC Board Meeting Agenda for April 27, 2011

← Older revision		Revision as of 04:03, 28 April 2011
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	== Next Meeting Date ==		== Next Meeting Date ==

	Date: Wednesday, May 25, 2011, 6:30pm		Date: Wednesday, May 25, 2011, 6:30pm
	Location:		Location: (TBD - BikeWorks, ENTS?)

	== Food For Next Meeting ==		== Food For Next Meeting ==
	*		* Neil? if at ENTS...

	== Reports ==		== Reports ==
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	== End of Meeting ==		== End of Meeting ==

			* CHAN moves to adjourn. Seconded by HALLGREN. Adjourned.


	[[Category:minutes]]		[[Category:minutes]]
	[[Category:2010-2011 Board minutes]]		[[Category:2010-2011 Board minutes]]

Cwc: /* In Camera */

2011-04-28T03:58:42Z

In Camera

← Older revision		Revision as of 03:58, 28 April 2011
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	== In Camera ==		== In Camera ==
			CHAN moves to go in camera. Seconded by HALLGREN. Approved.

	=== SEF ===		=== SEF ===

Cwc: /* Hiring committee */

2011-04-28T03:54:00Z

Hiring committee

← Older revision		Revision as of 03:54, 28 April 2011
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	=== Hiring committee ===		=== Hiring committee ===
			* Derek Pluim, Bernadette Blakey, Keith Hallgren, James Phillips.
	* ~~Final approval?~~		* BLAKEY moves that hiring committee be given authority to decide and hire. HALLGREN seconds. Approved.

	== In Camera ==		== In Camera ==

Cwc: /* New Business */

2011-04-28T03:42:58Z

New Business

← Older revision		Revision as of 03:42, 28 April 2011
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	* '''MOTION:''' (via e-mail on April 8, 2011) CHRIS CHAN moves that EBC begin negotiations with the City of Edmonton to acquire space in the Alberta Cycle building in the immediate short term.		* '''MOTION:''' (via e-mail on April 8, 2011) CHRIS CHAN moves that EBC begin negotiations with the City of Edmonton to acquire space in the Alberta Cycle building in the immediate short term.

	In favour: BLAKEY, PLUIM, CHAN, GREGORWICH, HALLGREN, SCHMIDT, PHILLIPS		In favour: BLAKEY, PLUIM, CHAN, GREGORWICH, HALLGREN, SCHMIDT, PHILLIPS, HINDLE
	Abstain: CAREY		Abstain: CAREY
	No reply: CHOBY, ROSENBERGER, McEVOY		No reply: CHOBY, ROSENBERGER, McEVOY
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	---------------		---------------

	=== Instructor fees ===		=== Instructor course fees ===
			* RE: fees paid to instructors teaching courses primarily at BikeWorks (not offsite events)
			* In Feb., BikeWorks & Outreach committee meeting decided on payment to instructors.
			* Alex understood: instructor paid 70% of gross revenue from instructor, incl. membership sales.
			* BLAKEY moves that instructors are paid 75% of course fees (considering new member payments as if they paid non-member rates). PLUIM seconds. Carried.

	=== Governance of The Spoke ===		=== Governance of The Spoke ===
			* David has been meeting with Kris.

			=== Bike building ===
			* Will continue through summer

	=== Update on charitable status ===		=== Update on charitable status ===
			* Anna hasn't looked at the work from the U of A legal students yet. They mostly rehashed the research we had already done. Forms, application, etc. not done. Planned work for May.

			=== Bike month contract/MOU ===
			* Draft MOU is written and edits are complete/nearly finalized. Almost ready to be signed.

			=== Signing ===
			* CHAN moves that Anna Vesala is granted authority to enter into contracts on behalf of EBC. Contacts which entail a financial commitment greater than $500 must be approved by another member of the executive committee. Seconded by PHILLIPS. Approved.

	=== Hiring committee ===		=== Hiring committee ===

	* Final approval?		* Final approval?

	~~=== Bike month contract/MOU ===~~

	== In Camera ==		== In Camera ==

Cwc: /* New Business */

2011-04-28T02:01:15Z

New Business

@@ Line 98: / Line 98: @@
 === Bike to the Symphony ===
-=== Rental program reporting ===
+=== Rental bike program reporting ===
 === Alberta Cycle Building Update ===
@@ Line 107: / Line 117: @@
 Abstain: CAREY
 No reply: CHOBY, ROSENBERGER, McEVOY
 === Board retreat ===
 === Governance of The Spoke ===
@@ Line 118: / Line 142: @@
 === Bike month contract/MOU ===
 == In Camera ==

Cwc at 01:34, 28 April 2011

2011-04-28T01:34:31Z

← Older revision		Revision as of 01:34, 28 April 2011
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	* <span style="background: lightgrey;">ACTION:</span> Anna to contact ABA about CANBIKE		* <span style="background: lightgrey;">ACTION:</span> Anna to contact ABA about CANBIKE
	** MAR UPDATE: Anna call again.		** MAR UPDATE: Anna call again.
	** APR UPDATE:		** APR UPDATE: Scheduling underway.
	* <span style="background: lightgrey;">ACTION:</span> Anna to write a more detailed webpage about ghost bikes. Get Michael's press release to update if necessary.		* <span style="background: lightgrey;">ACTION:</span> Anna to write a more detailed webpage about ghost bikes. Get Michael's press release to update if necessary.
	** FEB UPDATE: Not done yet. Keith will do it based on Michael K and ghostbike.org site.		** FEB UPDATE: Not done yet. Keith will do it based on Michael K and ghostbike.org site.
	** MAR UPDATE: No change.		** MAR UPDATE: No change.
	** APR UPDATE:		** APR UPDATE: Chris updated.
	* <span style="background: lightgrey;">ACTION:</span> All committees to write up their own Terms Of Reference (1-2 pg)		* <span style="background: lightgrey;">ACTION:</span> All committees to write up their own Terms Of Reference (1-2 pg)
	** MAR UPDATE: Outreach, Inclusion, Adcocacy, Info Mgmt are up. To be done: Education, BikeWorks. Chris to put ones we have on the wiki.		** MAR UPDATE: Outreach, Inclusion, Adcocacy, Info Mgmt are up. To be done: Education, BikeWorks. Chris to put ones we have on the wiki.
	** APR UPDATE: Chris updated wiki. Missing are: '''Outreach, Inclusion, Advocacy, Education & Safety'''. BikeWorks and Volunteer are somewhat incomplete.		** APR UPDATE: Chris updated wiki. Missing are: '''Outreach, Inclusion, Advocacy, Education & Safety'''. BikeWorks and Volunteer are somewhat incomplete. CHRIS to e-mail everyone to resend if available.

	=== New action items ===		=== New action items ===
	* <span style="background: lightgrey;">ACTION:</span> ANNA to put EBC priorities into online doc		* <span style="background: lightgrey;">ACTION:</span> ANNA to put EBC priorities into online doc
	** APR UPDATE:		** APR UPDATE: Not done yet.
	* <span style="background: lightgrey;">ACTION:</span> '''Alex''' to update Bike Building metrics with correct numbers so that we can re-analyze		* <span style="background: lightgrey;">ACTION:</span> '''Alex''' to update Bike Building metrics with correct numbers so that we can re-analyze
	** APR UPDATE:		** APR UPDATE: Can't be done.

	= EBC Board Meeting Agenda for April 27, 2011 =		= EBC Board Meeting Agenda for April 27, 2011 =
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	== Call to order ==		== Call to order ==
	* In attendance:		6:47pm

			* In attendance: CAREY, BLAKEY, PHILLIPS, HALLGREN, CHAN, ROSENBERGER, VESALA
	* Regrets:		* Regrets:

	== Approval of agenda ==		== Approval of agenda ==
	* Motion to approve by . Seconded by .		* Motion to approve by BLAKEY. Seconded by CHAN.

	== Approval of minutes ==		== Approval of minutes ==
	* Motion to approve March 2011 minutes by . Seconded by .		* Motion to approve March 2011 minutes by BLAKEY. Seconded by CAREY.

	=== March board meeting minutes ===		=== March board meeting minutes ===
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	== Reports ==		== Reports ==
	=== President ===		=== President ===
	*		* Allison from Carbon meeting
			* Bike & Bake sale success!
			* EBC MEC night: ~30 members, sold 1 membership
			* SEF update

	=== Executive Director ===		=== Executive Director ===
			* April busy event month. Lots of Volunteer org. events. Offsite events have been poorly attended; payment of mechanics isn't working great yet.\
			* STEP funding for Events position. 12 wks, budgeted amount awarded.
			* Part-time for other positions possibly, no additional funding yet.
			* Business plan requested from Artist in Res.
			* Education position should help pay for itself.
			* Target date for resolving hiring: mid-May.

			* Planning for Bikeology through May
			* Shop hours for 118 Ave needs to be considered

	=== BikeWorks Coordinator ===		=== BikeWorks Coordinator ===
			* BikeWorks is getting very busy
			* Over $1000 on Saturdays, almost $10000 for the month
			* Lots of new volunteers
			** Well attended orientations, online application forms
			* Seems like most people are paying hanging fees
			** ACTION: Will try using a hanging clipboard from bike stands
			* Volunteer pricing questionable
			* First bike rental
			** ACTION: Will update website
			* Met with Linda Huffman
			* E-mailed Scott Peters, haven't heard back, will call
			* Neil: Can we post hours, rental, etc. information sheet by the telephone
			** ACTION: Will post info by phone

	=== Treasurer ===		=== Treasurer ===
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	=== BikeWorks policy on safety equipment ===		=== BikeWorks policy on safety equipment ===
	* Reminder		* Reminder

			=== Bike to the Symphony ===

			=== Rental program reporting ===

	=== Alberta Cycle Building Update ===		=== Alberta Cycle Building Update ===
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	=== Bike month contract/MOU ===		=== Bike month contract/MOU ===

			=== Instructor fees ===


	== In Camera ==		== In Camera ==