2021 AGM - Revision history

Kelly.granigan at 18:03, 20 December 2022

2022-12-20T18:03:26Z

← Older revision		Revision as of 18:03, 20 December 2022
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	~~'''''These minutes are not yet approved. They must be approved at the [[2022 AGM]].'''''~~

	== Bike Edmonton Annual General Meeting Minutes for 2021 ==		== Bike Edmonton Annual General Meeting Minutes for 2021 ==

Andi.eng: /* Attendance */

2021-12-30T20:34:53Z

Attendance

← Older revision		Revision as of 20:34, 30 December 2021
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	* Meeting Chair: Sarah Rebryna		* Meeting Chair: Sarah Rebryna
	* Minute-taker: Andi Eng		* Minute-taker: Andi Eng
	* Attendance: Attendance Form		* Attendance: Attendance Form https://docs.google.com/spreadsheets/d/18M7-gce2Sggm0bPbDSb06eqEWUeVtRqCpmJGwrW_H2A

	== Call to Order ==		== Call to Order ==

Andi.eng: /* Attendance */

2021-12-30T20:34:29Z

Attendance

← Older revision		Revision as of 20:34, 30 December 2021
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	* Meeting Chair: Sarah Rebryna		* Meeting Chair: Sarah Rebryna
	* Minute-taker: Andi Eng		* Minute-taker: Andi Eng
	* Attendance:		* Attendance: Attendance Form

	== Call to Order ==		== Call to Order ==

Sarah.rebryna: /* Questions from the Floor: */

2021-12-29T00:07:29Z

Questions from the Floor:

← Older revision		Revision as of 00:07, 29 December 2021
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	Answer: We will definitely leverage these relationships		Answer: We will definitely leverage these relationships

	Comment from Sarah: As members, please bring ideas to the ~~board~~. Feel free to email or contact the ~~board~~ at any time		Comment from Sarah: As members, please bring ideas to the Board. Feel free to email or contact the Board at any time

	Suggestion from Mike Enders: Even if the bylaws need to be changed to reflect it... perhaps add positions such as a Communications Director, Memberships Director, etc.		Suggestion from Mike Enders: Even if the bylaws need to be changed to reflect it... perhaps add positions such as a Communications Director, Memberships Director, etc.

Sarah.rebryna: /* Treasurer's Report - Roy Coulthard */

2021-12-29T00:06:35Z

Treasurer's Report - Roy Coulthard

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	=== Treasurer's Report - Roy Coulthard ===		=== Treasurer's Report - Roy Coulthard ===
	Roy updated the membership on our financial position		Roy updated the membership on our financial position
	* <b>Questions from the Floor:~~</b>~~		==== Questions from the Floor: ====
	Question: Interest on the loan? (William H)		Question: Interest on the loan? (William H)
	Answer: Not as long as we pay back the $40k by Dec 2022		Answer: Not as long as we pay back the $40k by Dec 2022

Sarah.rebryna at 00:06, 29 December 2021

2021-12-29T00:06:04Z

← Older revision		Revision as of 00:06, 29 December 2021
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	=== Treasurer's Report - Roy Coulthard ===		=== Treasurer's Report - Roy Coulthard ===
	* Roy updated the membership on our financial position		Roy updated the membership on our financial position
	** <b>Questions from the Floor:</b>		* <b>Questions from the Floor:</b>
	Question: Interest on the loan? (William H)		Question: Interest on the loan? (William H)
	Answer: Not as long as we pay back the $40k by Dec 2022		Answer: Not as long as we pay back the $40k by Dec 2022
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	=== Budget - Roy C ===		=== Budget - Roy C ===
	Roy presented the proposed 2021-22 Budget to the Membership for discussion and approval		Roy presented the proposed 2021-22 Budget to the Membership for discussion and approval
	* <b>Questions from the Floor:~~</b>~~		==== Questions from the Floor: ====
	Question: I know it may be a little bit of work... when it comes to memberships, is there a way to do a package deal with local bike shops? They sell a bike... our shops sell a bike, there is a membership fee to Bike Edmonton included in the bike sale? Then as they are a member, we send them the newsletter, list their bike on their behalf to bikeindex.org, etc.? (Mike Enders)		Question: I know it may be a little bit of work... when it comes to memberships, is there a way to do a package deal with local bike shops? They sell a bike... our shops sell a bike, there is a membership fee to Bike Edmonton included in the bike sale? Then as they are a member, we send them the newsletter, list their bike on their behalf to bikeindex.org, etc.? (Mike Enders)
	Answer: there is some opportunity here, not all bike shop clients will use our services. But this is something that we would be interested in pursuing. We do have the sticker project as an alternative		Answer: there is some opportunity here, not all bike shop clients will use our services. But this is something that we would be interested in pursuing. We do have the sticker project as an alternative

Sarah.rebryna at 00:05, 29 December 2021

2021-12-29T00:05:09Z

← Older revision		Revision as of 00:05, 29 December 2021
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	=== Treasurer's Report - Roy Coulthard ===		=== Treasurer's Report - Roy Coulthard ===
	* Roy updated the membership on our financial position		* Roy updated the membership on our financial position
	** Questions from the Floor:		** <b>Questions from the Floor:</b>
	Question: Interest on the loan? (William H)		Question: Interest on the loan? (William H)
	Answer: Not as long as we pay back the $40k by Dec 2022		Answer: Not as long as we pay back the $40k by Dec 2022
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	=== Budget - Roy C ===		=== Budget - Roy C ===
	Roy presented the proposed 2021-22 Budget to the Membership for discussion and approval		Roy presented the proposed 2021-22 Budget to the Membership for discussion and approval
			* <b>Questions from the Floor:</b>
	Question: I know it may be a little bit of work... when it comes to memberships, is there a way to do a package deal with local bike shops? They sell a bike... our shops sell a bike, there is a membership fee to Bike Edmonton included in the bike sale? Then as they are a member, we send them the newsletter, list their bike on their behalf to bikeindex.org, etc.? (Mike Enders)		Question: I know it may be a little bit of work... when it comes to memberships, is there a way to do a package deal with local bike shops? They sell a bike... our shops sell a bike, there is a membership fee to Bike Edmonton included in the bike sale? Then as they are a member, we send them the newsletter, list their bike on their behalf to bikeindex.org, etc.? (Mike Enders)
	Answer: there is some opportunity here, not all bike shop clients will use our services. But this is something that we would be interested in pursuing. We do have the sticker project as an alternative		Answer: there is some opportunity here, not all bike shop clients will use our services. But this is something that we would be interested in pursuing. We do have the sticker project as an alternative

Sarah.rebryna: /* Budget - Roy C */

2021-12-29T00:03:23Z

Budget - Roy C

← Older revision		Revision as of 00:03, 29 December 2021
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	Answer: Always. This is on the tasks lists that we will give to our new Exec Dir.; We have the most bicycle positive government status (federal and municipal) in many years, and there may be some monies available for active transportation; Advocate from membership!		Answer: Always. This is on the tasks lists that we will give to our new Exec Dir.; We have the most bicycle positive government status (federal and municipal) in many years, and there may be some monies available for active transportation; Advocate from membership!

	Question: Mike Enders - I would also like to mention that the City of Edmonton has changed their Small Sparks Grants, but grants are still available for smaller projects, etc.		Question: Mike Enders - I would also like to mention that the City of Edmonton has changed their Small Sparks Grants, but grants are still available for smaller projects, etc. I am new to this, but does Bike Edmonton have a Neighbourhood Resource Coordinator or access to a Neighbourhood Resource Coordinator? Something worth looking into. They can definitely help with providing information to relative grant opportunities through the City of Edmonton. Ashley Salvador and Andrew Knack are good go-tos
	I am new to this, but does Bike Edmonton have a Neighbourhood Resource Coordinator or access to a Neighbourhood Resource Coordinator? Something worth looking into. They can definitely help with providing information to relative grant opportunities through the City of Edmonton.
	Ashley Salvador and Andrew Knack are good go-tos
	Answer: We will definitely leverage these relationships		Answer: We will definitely leverage these relationships

Sarah.rebryna at 00:02, 29 December 2021

2021-12-29T00:02:32Z

← Older revision		Revision as of 00:02, 29 December 2021
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	== New Business ==		== New Business ==
	=== Budget - Roy C ===		=== Budget - Roy C ===
			Roy presented the proposed 2021-22 Budget to the Membership for discussion and approval

	Question: I know it may be a little bit of work... when it comes to memberships, is there a way to do a package deal with local bike shops? They sell a bike... our shops sell a bike, there is a membership fee to Bike Edmonton included in the bike sale? Then as they are a member, we send them the newsletter, list their bike on their behalf to bikeindex.org, etc.? (Mike Enders)		Question: I know it may be a little bit of work... when it comes to memberships, is there a way to do a package deal with local bike shops? They sell a bike... our shops sell a bike, there is a membership fee to Bike Edmonton included in the bike sale? Then as they are a member, we send them the newsletter, list their bike on their behalf to bikeindex.org, etc.? (Mike Enders)
	Answer: there is some opportunity here, not all bike shop clients will use our services. But this is something that we would be interested in pursuing. We do have the sticker project as an alternative		Answer: there is some opportunity here, not all bike shop clients will use our services. But this is something that we would be interested in pursuing. We do have the sticker project as an alternative
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	Question: Mike Enders - I would also like to mention that the City of Edmonton has changed their Small Sparks Grants, but grants are still available for smaller projects, etc.		Question: Mike Enders - I would also like to mention that the City of Edmonton has changed their Small Sparks Grants, but grants are still available for smaller projects, etc.

	I am new to this, but does Bike Edmonton have a Neighbourhood Resource Coordinator or access to a Neighbourhood Resource Coordinator? Something worth looking into. They can definitely help with providing information to relative grant opportunities through the City of Edmonton.		I am new to this, but does Bike Edmonton have a Neighbourhood Resource Coordinator or access to a Neighbourhood Resource Coordinator? Something worth looking into. They can definitely help with providing information to relative grant opportunities through the City of Edmonton.

	Ashley Salvador and Andrew Knack are good go-tos		Ashley Salvador and Andrew Knack are good go-tos
	Answer: We will definitely leverage these relationships		Answer: We will definitely leverage these relationships

	~~From~~ Sarah: As members, please bring ideas to the board. Feel free to email or contact the board at any time		Comment from Sarah: As members, please bring ideas to the board. Feel free to email or contact the board at any time
	~~(Mike Enders) Suggestion: Even if the bylaws need to be changed to reflect it... perhaps add positions such as a Communications Director, Memberships Director, etc.~~


			Suggestion from Mike Enders: Even if the bylaws need to be changed to reflect it... perhaps add positions such as a Communications Director, Memberships Director, etc.

	{{Motion		{{Motion
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	== Adjournment ==		== Adjournment ==
	*		* Meeting adjourned by Sarah at 2:58pm

	~~{{Motion~~
	~~\|motion=To adjourn.~~
	~~\|first=~~
	~~\|second=~~
	~~\|yes=~~
	~~\|no=~~
	~~\|abstain=~~
	~~\|result=~~
	}}

	[[Category:minutes]]		[[Category:minutes]]
	[[Category:2021-2022 Board minutes]]		[[Category:2021-2022 Board minutes]]
	[[Category:2020-2021 Board minutes]]		[[Category:2020-2021 Board minutes]]

Sarah.rebryna at 23:59, 28 December 2021

2021-12-28T23:59:10Z

← Older revision		Revision as of 23:59, 28 December 2021
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	== New Business ==		== New Business ==
	*Budget		=== Budget - Roy C ===
			Question: I know it may be a little bit of work... when it comes to memberships, is there a way to do a package deal with local bike shops? They sell a bike... our shops sell a bike, there is a membership fee to Bike Edmonton included in the bike sale? Then as they are a member, we send them the newsletter, list their bike on their behalf to bikeindex.org, etc.? (Mike Enders)
			Answer: there is some opportunity here, not all bike shop clients will use our services. But this is something that we would be interested in pursuing. We do have the sticker project as an alternative

			Question: There was a line about a miscalculation of $2500
			Answer: This was a casino line from the 2020 financials

			Question: Ronald Cherlet - Are there more granting opportunities?
			Answer: Always. This is on the tasks lists that we will give to our new Exec Dir.; We have the most bicycle positive government status (federal and municipal) in many years, and there may be some monies available for active transportation; Advocate from membership!

			Question: Mike Enders - I would also like to mention that the City of Edmonton has changed their Small Sparks Grants, but grants are still available for smaller projects, etc.

			I am new to this, but does Bike Edmonton have a Neighbourhood Resource Coordinator or access to a Neighbourhood Resource Coordinator? Something worth looking into. They can definitely help with providing information to relative grant opportunities through the City of Edmonton.

			Ashley Salvador and Andrew Knack are good go-tos
			Answer: We will definitely leverage these relationships

			From Sarah: As members, please bring ideas to the board. Feel free to email or contact the board at any time
			(Mike Enders) Suggestion: Even if the bylaws need to be changed to reflect it... perhaps add positions such as a Communications Director, Memberships Director, etc.



	{{Motion		{{Motion
	\|motion=To approve the 2021-2022 Budget.		\|motion=To approve the 2021-2022 Budget as presented.
	\|first=		\|first= Roy Coulthard
	\|second=		\|second= Jeff Davis
	\|yes=~~All~~		\|yes=
	\|no=		\|no= 1
	\|abstain=		\|abstain=
	\|result=		\|result= Carried
	}}		}}

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	*John Fuller		*John Fuller

	=== Vote by secret ballot (only “Members In Good Standing” may vote)) ===		=== Vote by secret ballot (only “Members In Good Standing” may vote) ===
	Tally votes - 1 outgoing board, 1 random Bike Edmonton member/scrutineer		Tally votes
			* 1 outgoing board
			* 1 random Bike Edmonton member/scrutineer

	Announce new board		Announce new board