2019 AGM - Revision history

Cwc at 22:14, 24 November 2020

2020-11-24T22:14:13Z

← Older revision		Revision as of 22:14, 24 November 2020
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	'''''These minutes were ~~have not yet been approved. They must be~~ approved at the [[2020 AGM]].'''''		'''''These minutes were approved at the [[2020 AGM]].'''''

	== Bike Edmonton Annual General Meeting Minutes for 2019 ==		== Bike Edmonton Annual General Meeting Minutes for 2019 ==

Sarah.rebryna: /* Adjournment */

2020-02-07T20:55:19Z

Adjournment

← Older revision		Revision as of 20:55, 7 February 2020
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	== Adjournment ==		== Adjournment ==
			*Nancy’s contributions were thanked by Adrian and supported by all in attendance. Nancy stated that she will continue to volunteer with the organization on Tuesday evenings

	{{Motion		{{Motion
	\|motion=To adjourn.		\|motion=To adjourn.

Sarah.rebryna: /* Board Elections */

2020-02-07T20:54:44Z

Board Elections

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	== Board Elections ==		== Board Elections ==
			*Overview of Election Process - Nancy
			**We have 7 returning board members, and ideally we would like to have 12 members, so we will be looking for some new board members for this upcoming term. We have no nominations in advance and are looking for nominations from the floor. You may nominate someone else or you may nominate yourself. We will ask you to give a short introduction and what you will bring to the board and organization. We have 3 board members that need to stand for re-election and we had 2 members join mid-term who will also need to stand for election. So there will be 5 names on the ballot plus any floor nominations
			**Nominees on the ballot are: Mike Sacha, Jasmine Farahbakhsh,Talha Zafar, Annya Hundal
			Some board housekeeping notes: we typically meet Monday nights, once a month, so if you want to be a part of the board but have immovable Monday night commitments then it might be really tough for you to be on the board, but keep in mind that there will be other opportunities such as committees and other non-shop work that Chris had mentioned earlier
			**We would like to thank the contributions of our outgoing board members for fulfilling their terms, Nancy Milakovic, Ali Charkeih, Michael Wilson, Helen Frost, and Mark Husband
			**New nominations: There were no advance nominations
			***Matthew Hoyt and Rachel Keglowitsch nominated themselves from the floor
			*Nominations and Candidate Introductions (1 min each)
			**Matthew Hoyt: Chem/Bio degree. Travelled to Amsterdam in 2010 and was impressed by their bike infrastructure. Entered the Navy after high school. Is 6’4”, 220lbs and so he can ride where he wants, when he wants, but bike infrastructure is very important for people like his wife and kids
			**Rachel Keglowitsch: was briefly a former EBC board member and hopes to be given the chance to complete her term this time around

	{{Motion		{{Motion
	\|motion=To recognize		\|motion=To recognize
	*		*Jeremy Shepherd,
			*Mike Sacha,
	*		*Talha Zafar,
			*Jasmine Farahbakhsh,
			*Sarah Rebryna,
			*Mike Pybus,
			*Annya Hundal,
			*Rachel Keglowitsch, and
			*Matthew Hoyt
	as the 2019-2020 Bike Edmonton Board of Directors.		as the 2019-2020 Bike Edmonton Board of Directors.
	\|first=		\|first=Jeremy
	\|second=		\|second=Geoff
	\|yes=		\|yes=All
	\|no=0		\|no=0
	\|abstain=		\|abstain=
	\|result=		\|result=Carried
	}}		}}


	== Adjournment ==		== Adjournment ==

Sarah.rebryna: /* New Business */

2020-02-07T20:48:57Z

New Business

← Older revision		Revision as of 20:48, 7 February 2020
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	== New Business ==		== New Business ==
	*		*Budget 2017-8 (5 min, 14:27-14:31) - Mike S.
			**See appended Budget package
			**Proposing a balanced budget for the 2019-20 fiscal year
			*Based on expectations for increased shop sales coupled with increased operating costs to be incurred by hiring a second bike mechanic. *Overall, our expectations should have us meeting a balanced budget
			**Question from the audience
			***Ron stated that he noticed we are anticipating lower revenues from grant funding and asked why this was?
			****Chris replied that we received several one-time-only grants in the 2018-19 fiscal year and that we are trying to be very conservative with our budget to leave room for any unexpecteds
			**Nancy mentioned that we posted a net gain of $7,200 for the 2018-19 fiscal year and she wanted to extend a special thank you the Bike Edmonton staff for all their hard work in making that possible and exceeding the board’s expectations, especially knowing how challenging it was


	{{Motion		{{Motion

Sarah.rebryna: /* Recognition Awards Presentation */

2020-02-07T20:42:07Z

Recognition Awards Presentation

← Older revision		Revision as of 20:42, 7 February 2020
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	== Recognition Awards Presentation ==		== Recognition Awards Presentation ==
	*		*Jack Grainge Memorial Award awarded to Shayne Stonehocker
			*Dale Alsopp Memorial Award awarded to Bruce McIntosh
			*Ian Helgesen Memorial Award awarded to Eric Tremblay and Larry Sandulak
			*Pater Pal Memorial Award awarded to Richard Ruman

	[Break: ~~### pm~~]
			[Break: 14:12-14:27]

	== New Business ==		== New Business ==

Sarah.rebryna: /* Treasurer's Report */

2020-02-07T20:22:14Z

Treasurer's Report

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	****This will incur initial expenses, but it should have a positive net result on our revenue		****This will incur initial expenses, but it should have a positive net result on our revenue
	*Questions from the audience		*Questions from the audience
	**Where do we get our grants from?		**Where do we get our grants from?
	***Chris replied that our major grants this year came from Velo Canada Eco Action Grant, Community Investment Operating Grant from the City of Edmonton, a grant from the Alberta Transportation and Safety branch, and from some other smaller donors. Our major funding, again, is from grants, the casino (approximately $75,000 every two years) - there was a lot of concern around the longevity of this funding in particular due to the recent changes to the new government’s lottery funding, however, this is separate from casino funding and, therefore, should not impact Bike Edmonton		***Chris replied that our major grants this year came from Velo Canada Eco Action Grant, Community Investment Operating Grant from the City of Edmonton, a grant from the Alberta Transportation and Safety branch, and from some other smaller donors. Our major funding, again, is from grants, the casino (approximately $75,000 every two years) - there was a lot of concern around the longevity of this funding in particular due to the recent changes to the new government’s lottery funding, however, this is separate from casino funding and, therefore, should not impact Bike Edmonton
	**Ali asked about the impact of the property exemption and Chris clarified that it should be close to approximately $14,000 for the year, which is reflected in our shop operating costs		**Ali asked about the impact of the property exemption and Chris clarified that it should be close to approximately $14,000 for the year, which is reflected in our shop operating costs

Sarah.rebryna: /* New Business */

2020-02-07T20:19:12Z

New Business

← Older revision		Revision as of 20:19, 7 February 2020
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	{{Motion		{{Motion
	\|motion=To approve the ~~2018~~-~~2019~~ budget as presented.		\|motion=To approve the 2019-2020 budget as presented.
	\|first=Geoff Davis		\|first=Geoff Davis
	\|second=Ali		\|second=Ali

Sarah.rebryna: /* New Business */

2020-02-07T20:18:45Z

New Business

← Older revision		Revision as of 20:18, 7 February 2020
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	== New Business ==		== New Business ==
			*

			{{Motion
			\|motion=To approve the 2018-2019 budget as presented.
			\|first=Geoff Davis
			\|second=Ali
			\|yes=All
			\|no=0
			\|abstain=
			\|result=Carried
			}}

	== Board Elections ==		== Board Elections ==

Sarah.rebryna: /* Treasurer's Report */

2020-02-07T20:17:44Z

Treasurer's Report

@@ Line 137: / Line 137: @@
    |abstain=
    |result=Carried
 }}

Sarah.rebryna: /* Treasurer's Report */

2020-02-07T20:15:15Z

Treasurer's Report

← Older revision		Revision as of 20:15, 7 February 2020
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	=== Treasurer's Report ===		=== Treasurer's Report ===

	*		*Mike Sacha (Vice President and Acting Treasurer)
			*Ali did a great job, but he had to step away as he was no longer in town
			*It is clear that bike sales are a very key component to our revenue and are something we need to really focus on
			*We presented a balanced budget for the 2018-19 fiscal year
			**We were successful within 2% of that target
			**Not all of our numbers match perfectly due to our bookkeeper transition, but we managed a balanced budget nonetheless
			*Proposed Budget
			**Proposing a balanced budget for fiscal year 2019-20
			***From our typical revenue streams of grant funding, the City of Edmonton, the casino, and a number of smaller donors (Chris can expand on this)
			***We were successful in our application for the property tax exemption
			***Potential to run a BIke-Friendly Certification program
			****This will incur initial expenses, but it should have a positive net result on our revenue
			*Questions from the audience
			**Where do we get our grants from?
			***Chris replied that our major grants this year came from Velo Canada Eco Action Grant, Community Investment Operating Grant from the City of Edmonton, a grant from the Alberta Transportation and Safety branch, and from some other smaller donors. Our major funding, again, is from grants, the casino (approximately $75,000 every two years) - there was a lot of concern around the longevity of this funding in particular due to the recent changes to the new government’s lottery funding, however, this is separate from casino funding and, therefore, should not impact Bike Edmonton
			**Ali asked about the impact of the property exemption and Chris clarified that it should be close to approximately $14,000 for the year, which is reflected in our shop operating costs
			**Question about Chris’ comment on stepping back from advocacy and if that would be continuing moving forward?
			***Chris replied that we had stepped away from this role this past year largely due to our lack of capacity and that he would like to see us step back into that role


	{{Motion		{{Motion
	\|motion=To receive the reports as presented.		\|motion=To receive the reports as presented.
	\|first=		\|first=Robert
	\|second=		\|second=Geoff
	\|yes=		\|yes=All
	\|no=0		\|no=0
	\|abstain=		\|abstain=
	\|result=		\|result=Carried
	}}		}}